Inventory management software for nonprofits is a comprehensive inventory system in a form of a software program. With this software you can monitor the levels of your stocks and funds. You can use this information to improve your efficiency and finances.
Inventory management for nonprofits is a tool to manage the inventory in a nonprofit organization. It plays an important role in supporting organizations by making it easier to manage their supplies and equipment so they get more efficiency out of the money they get. List of some of the examples of inventory management software are given below:
UpKeep
UpKeep is a cloud-based CMMS (computerized maintenance management system) designed to be used on mobile devices, and suitable for a range of industries including manufacturing, construction, distribution, warehousing, utilities, hotels, restaurants, food processing, churches, education, and more. The system allows users to manage maintenance planning and work orders on-the-go, with tools for work order creation, prioritization, signature capture, image annotation, asset data import, barcode scanning, inventory management, chat & collaboration, invoice creation, and more.
UpKeep allows users to create custom work orders for multiple purposes, such as creating checklists and measuring values, using templates and form items. Files, pictures, and parts can all be added to tasks, and users can prioritize work orders according to their urgency. Work orders and invoices can be created in PDF format, and emailed or printed. Asset data can be imported into UpKeep from existing records, and barcodes assigned to parts or assets, which can be scanned to add them into work orders. Users can create recurring schedules for preventative maintenance, and reserve or schedule individual parts to be used for specific work orders. Inventory can be managed by location, and part history tracking allows users to see where each part has been used.
UpKeep automatically sends users push notifications and alerts in real time to inform them of any task updates or issues with equipment. Sensors can be integrated to enable real-time asset monitoring, and users can create triggers to automatically generate maintenance requests when specific conditions are reached. More than 50 different sensor types are supported, and users can view detailed reports of sensor data, such as humidity, tilt, temperature, and more. UpKeep also allows users to collaborate with real-time in-app chat for discussing issues or sharing updates, and reports on completed tasks, spend, and any recurring issues.
Square for Retail
Square for Retail is a cloud-based point of sale (POS) system designed for retail businesses, which includes tools for inventory, customer, and employee management. The system allows users to track and manage multiple store inventories, create customer profiles, and includes an integrated time clock, enabling employees to clock in and out at the cash register.
Square for Retail’s inventory management tools allow users to track, transfer, and adjust stock over multiple store locations, with automatic alerts for low stock levels. Users can create purchase orders and send these to vendors, and generate cost of goods sold (COGS) and margin reports. For sales, product barcodes can be scanned, or product keywords can be searched.
Customer profiles are automatically created for each card transaction, allowing users to record customer details, track purchase histories, and also add notes or customer preferences to profiles to offer a more personalized service. Square for Retail automatically sorts customers into groups based on whether they are casual, loyal, or lapsed customers, and users can also create their own custom groups. Customer payment details can also be added, enabling users to charge customers with a single click. All payment types can be accepted through Square, including cash, gift cards, credit and debit cards, and NFC (near-field communication) methods such as Apple Pay, Android Pay, and contactless cards. Digital receipts can be sent to customers by email or SMS, using contact detailed stored in their profile.
RightControl
RightControl is a good choice for ecommerce businesses because it offers excellent warehouse management features—even if it does limit you to just one warehouse.
With RightControl, you can not only use a barcode scanner to track inventory and allocate stock but also generate new barcodes and assign them to individual items. That makes it easy for ecommerce businesses to add new products to their catalogue and keep tabs on each item in their inventory.
RightControl software also allows you to create picking lists, so you can fulfill customer orders faster and more accurately.
The downsides: Unfortunately, RightControl does have some limitations. As we already mentioned, it doesn’t support multiple warehouses. But it also limits you to just 10 inventory lines, meaning you’re limited to just 10 product categories.
Odoo
As the only enterprise resource planning (ERP) inventory software on our list, Odoo goes beyond simple inventory tracking and reorder point reminders.
Odoo includes tons of high-end functionality, including customer relationship management (CRM), point-of-sale, human resource, project management, and business management features. It even includes a customer portal where your clients can log in and view the status of their orders.
You can also manage multiple warehouses, complete material resource planning (MRP), and route products directly from your supplier to your customer for faster order fulfillment. And we love that Odoo lets you sell on multiple sales channels and integrate them all into your system.
That’s a lot of functionality packed into a single free platform—making it perfect for rapidly growing businesses that are anticipating a move to a full-blown ERP system.
The downsides: Oddly enough, Odoo offers virtually no integrations, even with major shipping and ecommerce providers. To get that, you’ll need to buy extra modules for your service—and the rates are steep. To make matters worse, businesses may outgrow the free version very quickly, at which point it may be more cost-efficient to consider a different ERP service.
inFlow Inventory
inFlow Inventory is a full-fledged solution for inventory and order management. We offer a combination of software and hardware support to help SMBs track products, sales and production. You can use our apps on your desktop, browser, and smartphones to adjust stock, reorder products, and manage sales and purchase orders. Each of our apps is optimized for the task at hand, and we integrate with many of the top e-commerce platforms.
You can use existing barcodes or generate your own in just a few clicks, then start scanning products off the shelf with your smartphones or our specialized inFlow Smart Scanner. inFlow offers a full history of inventory movement for each product, and you can generate reports to see which of your customers or products are most profitable.
inFlow is powerful, but still easy enough that you can just start a trial and use it today. If you have any questions, we have a staff of inventory experts that are ready to help.
Nonprofits and organizations who receive and expire a lot of inventory should stay organized and do not forget about key tasks such as managing product expiration dates, cycle counts, organizing sales events, and connecting with potential funders. Our inventory management software will help you achieve that.