It is time to upgrade your traditional meeting methods. If you are looking for more effective methods of communicating with your team, then Web Conferencing Software is the solution. There are plenty of web conferencing software solutions that are useful when it comes to converting online meetings to face-to-face conferences.
Who can use video conferencing software?
Anyone can use video conferencing software. Here’s a list of those it’s most beneficial to:
Small business video conferencing
Not every small company has access to a physical office. Entrepreneurs just starting may not be able to afford the rental costs of an office building, on top of employing staff. Therefore, they may work with freelancers or employees that are comfortable working from a home office. They can then stay connected through video and audio calls. It couldn’t be easy if you have the help of a unified communications solution like RingCentral.
This helps to keep communication high and costs low. What’s more, small businesses may also use video conferencing software to stay connected to clients. If they lack a physical meeting space, a virtual meeting is the next best thing. This allows them to get to know their clients and update them through regular catch-up meetings.
Enterprise video conferencing
Enterprise video conferencing software is ideal for business owners and managers who need to stay connected to their team. It’s popular with those who like to remotely manage their teams because you can use it anywhere, on desktop and mobile. Some video conferencing tools also allow you to make most other features, such as real-time analytics and team messaging. This is ideal for enterprises who require extra features for communication, as well as HD video calling. All such features are part and parcel of RingCentral’s offerings.
Service provider video conferencing
Service providers use video conferencing tools to stay connected with colleagues and clients alike. Through video calls, the team can collaborate on tasks with tight deadlines and discuss upcoming projects. This can help the team bond and work together more effectively, even when they’re not based in the same office.
In terms of client contact, video calls can be used for meetings and fix any issues that can not be figured out via audio call. For instance, were sharing a screen may be more appropriate to explain a problem.
Developers video conferencing
Some video conferencing apps like RingCentral allow developers to utilise their APIs. This means they can build on their platform. RingCentral’s Meetings API features the ability to host and start meetings, password protect meetings, and access meeting information. You can use the API to finish meetings when you’re done and cancel or remove any old meetings.
To access RingCentral’s Meeting APIs, you’ll need a subscription to RingCentral Office Premium or Ultimate.
Other industries that benefit from video conferencing software
Other industries can benefit from video conferencing software. Communication is vital in many sectors, and video conferencing technology can help to bring people together from across the world. Here are some of the industries that utilise the power of video:
- Real Estate
Estate agents are among those who greatly benefit from video conferencing software. When a client cannot travel to viewing but is still eager to look around the house, a video allows them to do just that. Estate agents can give them a virtual viewing, showing them each room and giving the client an idea of the space as they walk through the building.
What’s more, agents can stay connected to their colleagues in the office when they’re out and about. So, if any questions arise about the property or the clients want to find out more information, the estate agent can make a quick call to the office with just a few taps.
- Education
In the education sector, not all lessons are taught in physical classrooms. Virtual classrooms are becoming standard, especially when you’re learning from another side of the world, like a Spanish teacher in Spain with English students in the UK, with lessons being taught via a video call.
Depending on the video conferencing software you use, you can have up to 200 participants in one call. This is more than enough to teach your average class size. You can even host lectures for more students using this technology.
- Healthcare
Nowadays, doctors are taking advantage of modern developments in technology and computers. You can access your doctor from home using a messaging service and even arrange a video call where necessary. Doctors can see more patients in a shorter amount of time thanks to video conferencing software.
Some platforms have even been designed with industries like Healthcare in mind. Take RingCentral, for instance. They offer advanced security when it matters the most.
- Law
The law industry was one of the earliest to adopt video calling. Some people prefer to appear via a video link in court. This can only be done by using video calling software. What’s more, with lawyers working on cases from across the globe, it can also be a useful tool for them to keep in contact with their clients.
At any one time, there are potentially several lawyers and paralegals working on one case. That means video communication is key. Using video conferencing software can help with this because you can schedule update meetings and ensure you’re all working together on important tasks and deadlines.
- Financial services
Whether it’s for banking, investment, or insurance, many financial services roles can benefit from using video calling technology. You can stay in touch with clients and report back to the office all from your mobile device.
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Benefits of using video conferencing software
Why are so many different industries embracing video conferencing systems? Because video conferencing services deliver a whole host of benefits:
1. You can use it anytime, anywhere
One of the most obvious benefits of using video calling software is that it allows you to connect to the other person no matter where you are in the world. This can be useful if you often work away from the office but still need to keep in touch with your colleagues.
Many professions are less office-based than before; even marketing and finance jobs can be done away from a desk. It also works well for jobs with more unsociable hours, especially if you manage several clients in different time zones.
2. It connects teams and improves communication
Teamwork isn’t easy at the best of times in larger businesses, but it can be increasingly difficult when you’re working remotely. However, video calling technology helps with this. If you choose software available as an app and on a desktop, it becomes even more flexible.
Teams may already use chatting software, but sometimes it’s difficult to articulate what you’re trying to say over text. That’s where video calls come in. You can speak face-to-face and work on projects even when you’re far apart. The best software will combine team messaging, audio calls, and video calls into one unified and integrated system – as RingCentral does.
3. International companies communicate from across the globe
Fast developments in technology are making global communication much easier. Employees no longer have to hop on a flight to a quick conference, only to return home within 24 hours. Now, it’s as easy as turning on your computer and video calling from wherever you are. This has been extremely beneficial for many businesses, but especially those companies that operate on a global scale.
For instance, if your business has offices in London, Tokyo, and New York, keeping the team connected can be difficult. By introducing video conferencing software, your team can stay in touch with ease. Not only does this save time and money, but it also helps lessen your impact on travel emissions, which are damaging to the environment.
4. It saves commuting time and money
One of the most underrated benefits of video conferencing software is the time and money it saves on commuting in and out of the office. It can be frustrating heading all the way to work just to attend a meeting or two. It also adds to traffic pollution if you drive.
As a business, it’s best for your employees and the environment if you utilise video calling software to its full potential. You can still conduct meetings but without the need to commute. Reliable HD video conferencing software will ensure the call quality is great, and you won’t miss out on any important details in the meeting with the rest of your colleagues.
5. You can use it in conjunction with other software
Most video meeting platforms also integrate with other useful software so that you can combine your business tools into one. Take RingCentral, for instance. With RingCentral, you can video call, audio call, team message, track real-time analytics, and integrate with plenty of other office tools. Salesforce, Trello, GSuite, and more can all be integrated with RingCentral.
This helps you keep everything in one place and saves your employees from switching from application to application. Not only does this increase productivity, but it can also save you money in the long run.
6. It provides flexibility for employees
Another big benefit of video calling software is that it allows for a more flexible way of working. People have been moving away from typical 9-5 office positions searching for more flexibility in recent years. Whether it be heading into the office part-time or working remotely for five days of the week, people now prefer to work when it suits them. This lifestyle change has prompted a further uptick in the use of video conferencing software.
7. It can be more engaging than audio calls
Some people may zone out when on an audio call, as it’s often more tempting to multi-task. However, you’re much more engaged in a video call because the person is directly in front of you, and you’ve made to make eye contact. You’re more inclined to use communication skills when on video calls.
What is the best video conferencing software?
To find the best software for video, you need to consider the conferencing features your company needs. We’ve gathered information on some video conferencing software on the market, giving you an overview of what they can offer.
RingCentral Video
RingCentral is the preferred video conferencing tool for thousands of businesses, and it’s easy to see why. For those who require a sophisticated way of collaborating with colleagues and communicating with clients, RingCentral is the perfect all-in-one solution.
For many businesses, the more basic video conferencing tools available simply won’t suit their needs. Businesses looking to invite multiple participants to the meeting send invites, schedule dates, and share documents will appreciate a more comprehensive system like RingCentral.
With countless integrations from Slack to Trello, RingCentral Video is far more than just conferencing software. It offers a new way of working, complete with HD video meeting capabilities and smart team chats.
Here are some RingCentral Video features to consider:
- Automatic call recording
- Unlimited audio conferencing
- 24-hour meetings
- Video meetings with 200 attendees
- Custom roles and permissions
- 24/7 customer support
- Analytics
- File sharing
LifeSize
LifeSize is a platform that provides HD video calling for its users. It’s a cloud-based video collaboration tool, mainly designed for small teams who want simple software. They do have a free option that lets you add up to eight users per meeting. Aside from this, they have a tiered paid system depending on your budget and needs.
Their “Plus” package for small and medium-sized businesses has a range of features. However, unlike RingCentral, it does not offer unlimited audio conferencing.
Features:
- 24-hour meeting duration
- Encrypted meetings
- Online support
- Meeting analytics
Accelevents
Accelevents is an all-in-one virtual & hybrid events platform that empowers event organizers and marketing professionals to create authentic human connections and drive sustainable growth. As a leading event technology platform, Accelevents is redefining the way brands connect with their audiences with a user-friendly yet robust set of customizable and interactive features. Attendees can watch
Restream
Restream Grow your business with the power of live streaming. Restream is all-in-one live streaming solution right in your browser. Live stream to Facebook, YouTube, Twitter, LinkedIn, and other platforms at the same time. Host live interviews, AMAs (ask me anything), and Q&A sessions in a matter of minutes. Have up to 10 participants on your stream. Brand your live streams with your own logo and overlays.
Conclusion
Web conferencing is becoming an increasingly popular method of team communication. With so many different software programs offering this service, it can be difficult to choose the best one. Below are some helpful tips for you in your quest to find the ideal web conferencing solution for your company.