Payroll Software Providers in Kenya

In these hectic times, one of the most important things to have is a reliable payroll software so that everything is sorted for you especially when you have to pay a huge number of employees quarter-end or month-end. A lot goes into ensuring that you prepare quarter-end and month-end payroll in time. Having a reliable payroll system is one of the most important things to have to keep track of your employees

Here are the best payroll systems in kenya.

Bitrix24 logo

Bitrix24

 4.0/5.0
452 reviews

  • Free plan: Includes 5GB of storage and access to self-help support materials. Bitrix24’s free plan supports up to 12 users normally, but a special during the COVID-19 pandemic allows for unlimited users.
  • Cost to upgrade: Upgrading starts at $19/month for two users and 10GB of storage. You also get access to live chat support during business hours.

A jack of all trades, Bitrix24 has applications designed to support a variety of business needs from customer relationship management and customer support, to videoconferencing, to document storage and project management. Within the free HR software application, you can create a company org chart, maintain every employee record, and manage a knowledge base with all of the HR process materials employees need to access.

Bitrix24 has both on-premise and cloud-based deployment options, and mobile apps for iOS and Android devices.Employee directory in Bitrix24

Employee directory in Bitrix24 (Source)


Fluida logo

Fluida

 4.6/5.0
14 reviews

  • Free plan: Free for up to 10 users, Fluida’s free plan includes a company directory, time and attendance functionality, and access to email support.
  • Cost to upgrade: Fluida’s first paid plan is €2 (~$2.50 USD) per user per month and gives you access to advanced reporting, the ability to export your data, and support via live chat.

Based in Italy, Fluida is a core HR solution and attendance tracking tool available to customers worldwide. Within Fluida’s free HR software, an HR manager can manage paid time off (PTO), track overtime, maintain an employee directory, and even see who’s working in the office and who’s working remote through a shared calendar. Notifications pop up when employees request time off, and attendance reports are automatically generated.

Hardware devices to monitor employee location and check-ins at the office are available for an additional cost. A cloud-based HR tool, Fluida can be accessed through a web browser on any device with internet capabilities.User dashboard in Fluida

User dashboard in Fluida (Source)


Freshteam logo

Freshteam

 4.2/5.0
30 reviews

  • Free plan: Freshteam’s free plan, which allows for up to 50 employees and 3 simultaneous job postings, supports applicant tracking, core HR management, and basic time and attendance. Email and phone support are included.
  • Cost to upgrade: Costing $50/month for up to 50 users and 250 employees, Freshteam’s basic paid plan allows for more job postings, more customization, more advanced time and attendance features, and access to live chat support.

Freshteam is the human resource information system (HRIS) offering from Freshworks, and the first on our list to have applicant tracking features. Alongside the ability to maintain a separate recruiting email inbox, recruiters in Freshteam can post up to 3 job postings, create a basic career site, keep track of job applicants through their hiring pipeline, rate applicants with an interview scorecard, and maintain a roster of employee referrals.

Freshteam’s free plan also includes an org chart, an employee directory, and basic time off management features to support more general HR department needs. Cloud-based, Freshteam also has dedicated mobile apps for iOS and Android devices.

Org chart in Freshteam (Source)


Homebase

Homebase

 4.6/5.0
723 reviews

  • Free plan: Allowing for an unlimited number of employees, Homebase’s free software solution has time tracking, employee scheduling, core HR management, and applicant tracking features. Phone, email, and live chat support are all included.
  • Cost to upgrade: Paying $14/month gets you access to Homebase’s Essentials plan, which has everything in the free plan plus functionality for performance management, GPS tracking for field service workers, and automated shift scheduling.

Homebase is a time tracking and scheduling platform, first and foremost. Within Homebase’s free plan, employees can clock in and out, department heads can track breaks and overtime, and HR management can download daily time and attendance reports. A schedule builder is also included, which can be customized and auto-filled with employee PTO requests and availability for ease of use.

Beyond that, Homebase users can also manage employee information, post job openings to job boards, and track the status of job applicants. Homebase is cloud-based and has dedicated mobile apps for iOS and Android devices.Employee scheduling in Homebase

Employee scheduling in Homebase (Source)


HRLocker logo

HRLocker

 4.5/5.0
20 reviews

  • Free plan: Intended for startups and microbusinesses, HRLocker supports up to four employees and includes core HR, onboarding/offboarding, and absence management features. Support is limited to self-help resources.
  • Cost to upgrade: Upgrading HRLocker starts at $3.50 per employee per month with a minimum of 15 employees, and gives you a dedicated account manager and access to phone and email support.

Based out of the U.K., HRLocker’s free offering is HR management software suitable for startups around the world. In addition to employee database, document management, and absence management features, HRLocker can generate standard reports, automate employee onboarding and offboarding processes, and highlight important employee information through an HR dashboard.

HRLocker is cloud-based, and offers dedicated mobile apps for iOS and Android devices.Absence management in HRLocker

Absence management in HRLocker (Source)


Check out our HR software buyers guide if you want answers to basic questions about this software category.

BONUS

THE MANPOWER COMPANY LIMITED

HR Consultancy 

Our HR Consultancy services are designed to help organisations ensure that human capital serves the best interests of the Company. We work to ensure the organisation is effectively using its personnel to achieve its stated goals and operating at a high level of productivity and efficiency. Equally, we work to inculcate an organisation climate that spurs staff retention and enhance employee experience at the work place. We assist organisations to establish appropriate policies and procedures and ensure they comply with applicable employment laws and industry practice.

Recruitment

We utilize our database, research and industry contacts to attract, screen, evaluate, select and recommend suitable candidates for jobs within your organization. Where recruitment planning is required, we draft job specifications, responsibilities, skills and experience commensurate with the job to be filled.  

Employee Outsourcing 

Outsourcing relieves employers of the complexities associated with HR tasks, which are onerous in nature. Compliance with labor laws and sector-specific regulations is complex and often presents pitfalls with costly consequences. We offer an end-to-end service for HR, payroll, benefits administration and management of your employees. Where desired, employees are issued with contracts in our name thereby transforming the engagement to an arms- length service providing the desired flexibility. Some key elements of our outsourcing services include:

1.  Recruitment, Pre-screening, Selection and Outplacement

2.  Verification of Background References

3.  Records Maintenance including Leave, Bonus, Medical and Benefits

4.  Processing of Salaries, Salary Advances, Bonuses, Encashment of Leave and Terminal Dues

5.  Remittance of Statutory Payments; Pay As You Earn (PAYE), National Social Security Fund (NSSF) National Hospital Insurance Fund (NHIF), National Industrial Training Authority (NITA), Workman’s Injury Benefits Act (WIBA) and other statutory tax dues, if any

6.  Providing guidelines for Employees’ Individual Income Tax Returns

7.  Managing Medical Benefits

8.  Attrition Management

9.  Maintaining Employee Social Welfare

Payroll Management

We provide flexible corporate payroll services, which improve payroll management for employers across all sectors. We handle the time-consuming tasks of payroll processing and employee payroll tax filing, freeing up resources so that employers can focus on what they do best. Our human resource management software enables us to process employee salaries electronically, manage and maintain pertinent payroll records and provide HR dashboards among other oversight tools.

Training

We work with our customers to develop training schedules and calendars for their employees. We are registered with the National Industrial Training Authority (NITA) whose mission is to provide quality industrial training for enhanced productivity. This supports our aim to contribute towards development, optimization and placement of a skilled workforce in all sectors across Africa. 

Organizational Development

We provide the long-range effort to improve organization’s problem-solving capabilities and its ability to cope with changes in its external environment with the help of external or internal behavioural science consultants, or change agents. This manages change in such a way that knowledge and skills are transferred to build the organizations’s capability to achieve goals and solve problems.

Our services Incorporate an HR Application with Self Service Capabilities for Employees.Read more

Summary

Key top features of a payroll software

Payroll processing: Most payroll software offer integration capabilities, such as linking the system to leave application, time and record keeping.Integrated accounting:Payroll software helps to eliminate the scope of miscalculation and placement of data in a wrong file, thus it saving on time. With enhanced integration capabilities of payroll software, accounting functions can be integrated into the payroll system.Direct bank disbursement: This is another quite important feature of payroll software. It helps the company save on time and resources as it eliminate the idea to eliminate the idea of issuing paper checks. In addition, it mitigates the risk of a lost cheque or fraud cases.Tax calculating and filling: The system helps pre-fill in tax forms based on employee’s payroll information that is already available in the system.Payroll compliance:Payroll software contains all confidential details of your employees. Due to constant change in technology, hackers have become more sophisticated in their ways to hack payroll database. Therefore having a strong payroll compliance system in place will help prevent data leakage or loss.Employee self-service: Since technology is improving day by day, companies need to incorporate an employee self-service in their system. Thus, employees can log in to view their payroll history or fill in their time attendance all of which will then be recorded in the system for salary calculation at the end of the month.

Conclusion

Zoho payroll software helps you to manage your payroll with a few clicks of a mouse. Sage payroll services in Kenya provide a host of accounting and HR services to firms both large and small. In Kenya, on-demand payroll processing is the most common approach to pay employees. A2zBookkeeping offers online bookkeeping, accounting & payroll services in Kenya.

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