Project Collaboration Website is a collaboration planning tool that enables you to assign tasks, schedule milestones, and collaborate with your team members in real time. Built with the Microsoft Project product integration, PDMW can not only export data to other project management software/tools but also import data from the other project management tools. This ensures seamless transfer of data between different legacy systems and helps maintain control at different stages of project development. The features of the tool are as follows:
Project Collaboration Website is built for the Chairs, Project Managers to organize the project team members , Brief overview of Projects, Tasks and Activity to access their project information’s easily & effectively without refreshing the page.
Slack
Slack is a smart collaboration tool that is available in both desktop and mobile versions. It allows teams to send direct messages to each other as individuals as well as groups.
You can also organize conversations into various channels for specific initiatives or projects, and integrates with the best Slack apps like Google Docs, Box and Dropbox for a more unified experience.
Pros
- Hosted in the cloud so no need for costly installations
- Messages are fully searchable
- Supports private group communication
- Allows for external sharing
Cons
- Has a message visibility limit
- Pretty expensive on a per user basis
- Is slower to load than other apps such as Flock or Brief
- It can be cumbersome to sign into each workspace to communicate with different teams
Flock
If you are looking for more comprehensive communication features, then Flock is a great alternative for Slack (above). It is a communication tool that allows teams to have different channels, as well as individual and group conversations.
Unlike Slack, Flock is much faster with short load times and allows users to search through all messages, URL and files with ease. The tool is optimized to find virtually any search query regardless of its source in the channels. Further, it supports screen sharing, audio and video calls. Flock users can conduct polls, set reminders, share notes, and assign tasks for maximum productivity.
Pros
- Has short load times
- Messages are fully searchable
- Has unlimited message visibility
Cons
- Has fewer app integrations than Slack
- Does not support automated bots
Skype for Business
Most of us are familiar with Skype. Simply put, it’s an online collaboration tool that allows users to communicate with any other Skype user for free via instant messaging, voice, video and screen sharing.
More importantly, Skype supports conference calls for up to 25 people, which means it can be a very convenient way to bring all your team together for a quick update of project status.
For more premium features, opt instead for Skype for Business.
Pros
- The tool is free
- You can call anyone in the world who has a Skype account
- Supports screen sharing
- The app is easy to install
Cons
- Offers no language translation services
- Skype picks up background noises easily
- Sound quality is dependent on bandwidth
Office Online
To edit the same document paragraph by paragraph with the rest of your team remotely or from different devices, Office online is the go-to tool.
Provided that you have internet connectivity, this web version of Microsoft Office allows you to co-author a document in real time, edit and converting PDF documents to Word documents and vice versa, resume reading your word documents where you left off, and send in-line replies to your team by email. And it allows you to do all these from any device, securely and reliably.
Pros
- It is free
- Works perfectly from both mobile and desktop
- Changes made by collaborators are updated in real time and everyone can see who is making them.
Cons
- Requires internet connectivity to work
Fleep
Fleep is messenger built for ultimate project collaboration. It keeps away the countless threads of email and makes chatting with team members easy. You should give Fleep a try as it supports dynamic communication with your colleagues from other companies, or within your company, share files and make audio and video calls.
What is unique about Fleep?
- Task management — Fleep has lightweight task management built into the software for ultimate project collaboration.
- Pinboard – Pin important messages to the side of each conversation
- Sharing files and integration with Google Hangouts
- Audio video calling and screen sharing – you can discuss things on a call.
- Set yourself a reminder – You can do this with the IFTTT integration
Viewflux
The better collaboration will result in better designs. Viewflux is a tool designed for small businesses and remote workers, allowing you to see all of your projects in one place. You can now communicate with your clients visually and get visual feedback so that all stakeholders are on the same page throughout the design process. You can sync your designs from Dropbox and do the changes.
What is unique about Viewflux:
- Create interactive prototypes from static designs
- Communicate with your clients visually, directly on top of designs
- Manually add design revisions
Adobe
Adobe is all in one UX/UI solutions for designing websites, mobile apps and more. Adobe XD is designed for both Mac and windows and is a part of creative cloud. Designers can connect it with their favorite tools like Dropbox, Avocode and others. This collaboration tool allows designers to switch from static layouts to interactive prototype in single click.
What is unique about Adobe:
- Manage documents and track the ones you’ve shared across desktop, mobile, and web
- Change text and formatting, edit lists, and add, rotate, and resize images
- Apply PDF passwords and permissions
- Fill forms faster with automatic tool selection
- track status, send reminders, cancel requests, replace signers
Iovox
A simple phone call can often be the easiest way to get your message across to different team members. But the biggest drawback of phone calls is the ability to keep track of the details of your conversation history – with team members as well as clients, vendors, job applicants and so on.
Iovox helps you with:
Call tags: You can add tags and notes to every phone call. Makes it super easy to remember what the call was about.
Search: You can use the search function to find notes and look up what you discussed.
Flag: You can flag calls just as you would flag emails and set to dos and reminders.
Share Details: What if you wanted to share these call details and notes with your team? Usually, you’d email your team. But with iovox, you don’t have to leave the app at all. You can instantly share all the call details and notes with your team members with just a couple of taps.
Chat: You can aso have a chat within the iovox app just like Slack.
Chanty
Chanty is a simple business messenger for seamless communication and collaboration powered by AI. It helps small teams to become more productive by featuring instant messages with an unlimited searchable history, handy file sharing and uniting notifications from multiple services in a single place.
On a mission to humanize business processes Chanty goes even further. The AI algorithm predicts responses saving your time spent on typing. Workflow bring structure to conversations allowing team members to coordinate important tasks in a more efficient way. Audio and video calls, voice transcripts and integrations with popular services add extra points to this messenger. For now, Chanty is available in beta.
TextMagic
TextMagic is a text messaging platform enabling automated or mass texting to your customers, team and business partners.
The platform is capable of two-way messaging between SMS, email and web app messaging, enabling your whole team to stay updated on text conversations. TextMagic also supports the use of distribution lists, and can conduct SMS surveys to gather vital feedback from customers and leads.
The platform is highly versatile, and is used by businesses to improve both internal communications and customer support, in addition to marketing and sales applications. Potential uses include everything from booking appointments with clients and automating inventory management to staying in touch with remote workers.
Additionally, the platform benefits from global SMS coverage, enabling businesses to contact customers and partners in 200 countries.
TextMagic supports more than 750 Zapier SMS integrations and features a well-documented gateway API, making it simple to add the platform to your business systems.
Invision
Invision is an enterprise grade prototyping tool that enables users to upload designs, create actions such as button clicks, and gather feedback seamlessly from colleagues and customers right from within the app.
With Invision, you can manage your projects from a single dashboard. The dashboard will show you a breakdown of project status as well as comments collected. You can also integrate with various platforms to create a seamless design environment.
Conclusion
A project collaboration website is a centralized online space that houses all the assets, documents, shared calendars and schedules, and contacts necessary for completing a project. In addition, project collaboration websites provide tools which enable team members to maintain global visibility of all documentation throughout the life-cycle of the project.