A task management app or software is a popular business necessity these days. With the thousands of apps and softwares available to help you keep track of all your tasks and projects, it can be difficult to find the right one for you and your business.
The world we live in is increasingly complex and, perhaps, overwhelming. In order to help you organize projects and conquer this challenge, we have collected the 10 most useful task management apps and software as presented by our website ranking specialists from USA, Canada and United Kingdom. These tools will enable you to schedule projects, monitor tasks and manage multiple processes even more easily. Some of them are free for use or they offer a free trial period so that you can test before buy.
Taskworld
Taskworld is a project management and project planning software that allows you to manage your projects easily with its built-in timeline view. The tool allows you to set up your projects and add tasks to them almost instantaneously.
By using Taskworld, you can seamlessly handle all your projects, track tasks, and collaborate with your team.
Key Features:
- Track time spent on tasks and time logs for each project
- Set due dates and tag tasks with descriptions
- Get status of all project tasks with performance reports
Pros and Cons:
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| Attach files with tasksInstant team messagingActivity logs | Slow loading timeCalendar not available |
How Affordable is Taskworld?
Professional plan costs $10.99/user per month
Ayoa (DropTask)
Ayoa combines many handy features that’ll help you and your team to manage tasks and get work done on time. The tool is easy to use and allows your team to share ideas, and collaborate with one another to complete tasks easily.
You can use Ayoa to break tasks into smaller details, select assignees for each task, add comments, and even add files with a task.
Key Features:
- Set due dates for each task and add milestones
- Gantt charts allow better time management
- Mark progress percentage for tasks
Pros and Cons:
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| Attractive UI designDirect messaging and group chatsSupports app integrations | A bit overwhelming for new usersDifficult to manage complex projects |
How Affordable is Ayoa?
Advanced plan costs $10/user per month
Monday.com
Monday.com is one of the most intuitive project management tools, which resembles a highly customizable spreadsheet, but it includes a ton of additional features that make it a highly interactive application.
Monday.com ranks among the best task management tool available in the market because it focuses on simple, visually intuitive layouts that assist in clarifying the sequence of work. This tool for task management allows users to collaborate on tasks by uploading and attaching files, tagging members on tasks, and fixing deadlines.
Key Features:
- Many template designs to choose from when users create their first boards
- An intuitive user interface that houses a very comprehensive set of helpful features
- It lets you easily manage workload
- Numerous display options, like Maps and Calendar views
- It makes collaboration efficient through swift and easy communication
- Seamless integration with other apps
Pros & Cons:
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| Attractive interfaceEncourages transparency and accountabilityHandy project visualization tools It comes with reporting and analytics | Expensive to manage large-sized teamsLacks advanced time-tracking functionality |
How Affordable is monday.com?
Pro plan costs $79 per month, billed annually
ProofHub
ProofHub is one of the top-rated and trusted task management tools by more than 85,000 organizations across the globe. As it is a dedicated project management and team collaboration tool, you will get all the leading features that you need to manage your tasks and projects efficiently.
Ranked among the best, ProofHub is well-capable of meeting the requirements of teams of any size, any industry, any department, and any type (in-house, remote, and cross-functional). For managing project tasks, it is important to have full control over team members to delegate tasks and get progress details in real-time, and ProofHub allows you to exercise this authority too.
From setting the start and due dates of tasks to visualizing tasks moving through different stages of project workflow in Kanban Boards, ProofHub is well-capable of simplifying all your task management responsibilities.
Who Can Use ProofHub?
Any team from any industry can use ProofHub. It’s also meant for cross-functional, remote and in-house teams. ProofHub is developed keeping in mind the everyday work challenges faced by project managers and their teams. The best part about this software is that anyone who wants to manage tasks and projects can make its optimum use without going through any hassles. It has an intuitive interface with visually appealing yet simplified elements that you can interact with effortlessly.
Features:
- Create and assign tasks
Leading a project means overseeing several tasks all at the same time and creating a workflow that assures smooth execution of all the project activities. With ProofHub, you can create task lists and even divide a task into smaller and manageable subtasks.
Whether you want to assign a single task or the complete task list to one or more team members, you are just a few clicks away from delegating tasks with ease. Additionally, you can add custom labels to each task to prioritize and differentiate them.
- Define task dependencies and schedule tasks using Gantt charts
Tasks may get delayed when you can’t view how they are dependent on one another. ProofHub kicks out this issue by offering Gantt charts that you can use to set dependencies among tasks and visualize them all in a timeline view.
With the power of the Gantt chart in your hand, you can even modify the schedules of tasks according to the shift of deadlines, highlight critical paths, and track progress without causing any adverse effect on the project.
- Avoid missing deadlines with built-in calendar
By using a calendar, it becomes easy to keep a track of the deadlines and schedule tasks along with all the important events like group meetings, brainstorming sessions, etc. ProofHub integrates a project calendar so that you can always stay ahead of your schedules and avoid delays.
Also, you don’t want to waste your time creating tasks that recur periodically, and this is where ProofHub’s calendar comes in handy. You can set recurring tasks and events in the Calendar and save yourself from manually creating them again and again.
- Chats and discussions to stay connected
It goes without saying that communication is an important aspect of task management and ProofHub excels at this too. It comes with a chat interface, which allows you and your team to communicate with each other via one-on-one or group chats.
You can even create discussion topics to bring together your team and even your clients to talk about different matters and even share ideas. With chats and discussions, every person on your team can share their thoughts and concerns with you at any time of the day in an interactive manner.
- Share and proof files for better collaboration
To complete tasks, you and your team may need to share files and collaborate on them. ProofHub has its own cloud storage, which you can use to upload, share, and organize files of different types. You can upload and attach files to different tasks from your computer or a third-party cloud storage service like Google Drive, Dropbox, etc.
Additionally, ProofHub allows you to proof files, documents, and designs in real-time. The online proofing and markup tools available within ProofHub lets you review and collaborate on files from a single place without the need to switch to other apps.
Pros and Cons:
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| All task management and project management tools put under one roof Visualize tasks in multiple views – List view, Gantt chart view, Kanban board view, and Calendar view Create custom project reports for a detailed analysis of task progress Time tracking for individual tasks and timesheets to record time dataReal-time notifications for every task activity | Limited app integrations as they are under development |
Why ProofHub is the Best Task Management Tool?
ProofHub is a favorable choice for you as you can exploit its numerous features to have ultimate control over not only your tasks but also teams and projects. It combines various leading technologies that’ll help you to be at your best as a project manager. Furthermore, the software has proven itself as the first-choice of teams working in various spheres of the business world. Thus, you can always lean on ProofHub and forget all the hassles that you are facing due to the use of outdated and ineffective task and project management tools.
How Affordable is ProofHub?
Ultimate Control plan costs only $89 per month (limited-time offer)
Keep yourself in a powerful position in terms of task management with ProofHub. Sign up for Free!
TeamWork
Next on this list is TeamWork, a project task management tool. It comes with a wide range of features that are helpful when it comes to task management. If you want to hit deadlines and improve the performance of your team, then TeamWork is a good choice for you.
This tool comes with project templates that are meant to minimize the manual efforts required to streamline your project tasks. Its board view allows you to see the progress of all the tasks and activities of a project. Each task in the board view is represented as a card and you can add columns for each individual process through which the task cards will move.
Key Features:
- Get an instant overview of team capacity using Workload
- Keep every project and its tasks in clear sight with Portfolio
- Gantt chart allows planning of project timeline
- Meet deadlines by prioritizing tasks
Pros and Cons:
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| Easy to add team members and assign tasksManage workflows to keep projects on trackIn-built timer for time tracking | The overall design is a little dullReporting feature is not good |
How Affordable is TeamWork?
Premium Plan costs $15/user per month
Teamwork Alternatives: Best 16 Project Management Solutions
nTask
nTask is an intuitive and simple task management software used by smart teams. It can be used to manage a single or multiple projects, for both personal and professional use. While using nTask, you enjoy the ability to create as many teams and workspaces for different work purposes, projects or even for different departments at your organization.
You can get more productive and get more done in less time with nTask application. Share files, comments, assign tasks and track task time in just a few clicks. Users can view the tasks in different views, such as, list view, grid view, calendar view and Gantt view.
Key Features:
– Time tracking for tasks
– Set tasks on repeat on daily, weekly and montthly basis
– Link tasks to projects, issues, meetings and risks
– Task prioritization, dependencies and set task status
Pros and Cons:
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| Easy to useManage progress with Gantt chartsPaid plans are cost-effective | Reporting feature not availableNo Kanban board feature |
How affordable is nTask?
With forever free plan, the premium features starts at $2.99/user per month.
Conclusion
There are plenty of apps for managing tasks. Many do not serve their purpose well. These are good task management software I could find, to help you get things done.