Task management apps are very helpful these days. I’m surprised that why they are also considered as the right blend of automation and organization. When I see an application which can be used smarter for all kinds users, then I’m sure it surely helps to make things better.
Yes, task management software can improve productivity in my business. Here are some free apps you can get started with.
Podio
Podio is a task management system that helps to centralize all your business processes in just one place. It is flexible and easy to use and is even an award winner in the world of task management.
The free version offers all the functionalities to manage your tasks. In case you want to unlock more features, you can upgrade to a paid plan. The prices start at $7.20 per month in the annual program.
Main features:
- Task management
- Apps and workspaces
- Mobile Apps
Quire
Quire combines both Kanban style and to-do lists to allow businesses to control their workflow correctly. It offers a nested task list that helps teams to address big projects by separating them into smaller steps.
For now, Quire is entirely free, with all its features available. They are settling their paid plans, and you can use it with no costs until the third quarter of 2020.
Main features:
- Reminders
- Gantt Chart
- Multiple Assignees
- Recurring tasks
- Teamwork in real-time
- Instant messaging
- Health Stats
- Apps for iOS and Android
- Calendar
Freedcamp
Freedcamp is a platform to help you plan, organize, and act on your projects. It offers task lists, subtasks, and you can make them private or public. There’s also a Kanban board, where you can easily manage your tasks, dragging them between columns.
You can also share and assign your to-dos, upload files, and join in discussions with team members inside the tool. Moreover, you have a calendar view that displays all tasks, milestones, and events of your projects.Freedcamp’s free plan offers all the core features. If you need additional ones —such as start dates for tasks, issue tracker, project templates, and Gantt charts— the prices start at $1.49 per user/month, billed annually.
Main features:
- Task
- Calendar overview
- Upload files
- Discussions
- Milestones
- Time tracking
nTask
nTask is another free, straightforward software, that doesn’t present a steep learning curve. It means that any team can use it to manage their tasks.
It presents a variety of features for project and task management, suitable to an individual or a team. You can create tasks, assigning them to other teammates. Also, you can have checklists, manage priority, repeat tasks, get notifications, use task timer, set due dates, and other essential features for collaboration while managing your complex projects.
nTask’s free version offers a limit of 5 members, but with unlimited workspaces and tasks. If you need more in-depth features, the paid plans start at 2.99 users/month.
Main features:
- 100 MB Storage
- 5 Members per Team
- Unlimited Workspaces
- Unlimited Tasks
- Meetings
- Timesheets
- Issues Tracking
Any.do
Any. Do is a to-do list app, where you can quickly build checklists and fill task cards with all the information necessary. It was designed to help you organize your life, achieve your goals, and never forget a thing.
It’s possible to organize your to-do’s in lists and projects, color tagging them to categorize and set priorities. You can add notes, subtasks, due dates, and attachments to make your tasks thorough before assigning or sharing them with teammates. It also has a calendar to display your events and tasks straightforwardly.
Any. Do’s free plan offers enough features for personal and team use. An upgrade to a more customizable version costs $5.99 per month, billed annually.
Main features:
- Calendar
- Time tracking
- Reminders
- Daily planner
- Android iOS mobile apps
DragApp
DragApp is more than a task management platform. It is a shared inbox solution with a lot of features to help teams manage their entire workflow.
It is the only software on this list that works inside Gmail. After all, most tasks start and end as emails in your inbox, so Drag was developed to eliminate the back and forth between your Gmail and another task management tool. When you manage your projects inside Gmail, you gain more productivity, saving steps on the processes you would need to take with third-party tools or extra browser tabs.
Everything inside your Drag boards is customizable. First, there are two views available: Kanban and list. So you can choose the one that better suits the way you need to handle your tasks inside a board.
You can add notes and due dates to your cards, and mention teammates on the private chat, centralizing all the communication necessary on a specific task. Also, you can drag your cards easily between columns to help you with tracking the steps of a project.
Drag is forever free for individuals and teams, with essential, but limited features. Still, it is functional, and it can be of great help on organizing not just your tasks but your email inbox. For more advanced and unlimited features, you can acquire a paid plan that starts at $8 user/month, billed yearly.
Main features:
- Unlimited Users Available
- Shared inboxes
- 10 boards
- Unlimited integrations (Google Groups, Google Calendar)
- 100 cards per board/month
- Unlimited collaboration (delegation, collision detection, reply as an alias, and more.)
- Unlimited productivity (checklists, notes, color coding, tags, sort & filter)
- Limited workflow
MeisterTask
MeisterTask is a multi-platform collaboration tool focused on task management. You can use MeisterTask to organize and manage individual tasks in a customizable environment that adapts to your needs. It works with Kanban boards, and it allows you to fill your duties with all the information you need.
This software will allow you to build automated workflows to help your team be more productive while managing a lot of project tasks at the same time.
It offers a free version that small teams can benefit a lot from, but its paid plans start at $4.19 per month.
Main features:
- Up to 3 projects
- Unlimited project members
- Customizable project boards
- Import from Asana, Trello, Wunderlist
- File attachments up to 20 MB per file
- Mobile apps
- Email support
- Time tracking
- Task from emails
3. Todoist
Todoist is a free task management app that helps you to keep in control of everything, either in your personal or work life. It allows you to create sections and subtasks, improving the way how you can keep track of your projects. It’s also possible to favorite tasks and highlight them as priorities.
If you need to work with a team, Todoist allows you to delegate tasks and receive notifications on new actions in the assignments. Moreover, it’s also possible to add comments, so everybody on the team can stay on the same page about what has to be done.
The free version meets the needs of individuals and small teams. In case you need an upgrade, the prices start at $3 per month on the annual plan.
Main features:
- Up to 80 active projects
- Recurring due dates
- Sections and subtasks
- Task delegation
- Integrations
ClickUp
ClickUp has features to customize your experience inside the tool. This way, all the team members can manage individual and shared tasks according to their preferences. It is a software that provides functionalities for all kinds of teams —sales, marketing, development.
With ClickUp, you can choose between 5 views: Board, List, Box, Calendar, and “Me Mode”. This way, you can easily visualize and manage your tasks, organizing them based on priority. Besides, you can assign tasks to other members of your team to keep your projects up and running.
The freemium version if for unlimited users and unlimited tasks with limited storage of 100 Mb. And if you want an upgrade to paid plans, with more features, the prices start at $5 per user per month.
Main Features:
- Recurring tasks
- To-do lists
- Automations
- Gantt Charts
- 50+ Native Integrations
- Time Tracking
- Mind Maps
Hitask
Hitask is a simple task management app, straightforward to use, that doesn’t require a complicated onboarding process. Because of that, it can be ideal for many companies, or even for individuals.
It has one single screen, with everything you need to manage a project in just one place. It’s possible to arrange your tasks by due date, team, or plan, as also assign them to other teammates.
The free version fits the needs of small teams (up to 5 members), and individuals. One striking aspect of this freemium is the unlimited number of tasks and projects that can be created. For bigger teams that need more complex features, the prices start at $5 per user per month.
Main features:
- Task management
- Document storage
- Time tracking
- Shared calendar
- Mobile apps for iOS and Android
Basecamp
Basecamp works with an “all-in-one” concept, which means it serves as an organizer to keep all of your work in one place rather than going crazy for having it in every other area. So to make your life easier and don’t be irked: consider using Basecamp. Utilize its task management features to get done what is needed and be more efficient.
The freemium version of Basecamp is called “Personal”, ideal for students, freelancers, personal projects, and similar types of light uses. You can have up to 20 users and three projects on your free account. But if you need an upgrade, the price is $99 per month.
Main features:
- To-to lists
- Schedule with a calendar
- Share your documents and files
- Group chat
- Recurring tasks
- My stuff- for your individual work
- 1Gb storage space
TaskQue
TasQue is an online task manager that exceeds the concept of a simple to-do list app. It helps teams and individuals to simplify their daily processes, allowing them to track task progress.
You have access to insights about your projects, to help the team stay on the same page and finish everything on time.
Besides being a task management solution, TaskQue allows you to manage the resources of projects.
The free plan is great for teams with up to 10 people and offers a 5Mb Attachment limit and 1Gb of space. If you need to upgrade to the business plan to have access to more features, you will pay $5 user/month.
Main features:
- Automatic task assignment
- Recursive task
- Workflows & Templates
- Task Comments
- Calendar view
- Quick Insights
- Integrations with third-party tools
Trello
Trello is maybe one of the most known task management software of all the ones that offer a kanban interface. Using it is pretty straightforward for any team because it provides a wide variety of templates for each one of them —sales, marketing, business, HR, support, and others.
You can make your projects more flexible and custom-built, although Trello may be better for simple workflows.
Trello’s freemium provides some unlimited features. But in case you opt for more advanced functionalities, the paid plans start at $9.99 per user per month.
Main features:
- Unlimited Personal Boards
- Lists (unlimited)
- Cards (unlimited)
- 10 Team Boards
- Checklists
- Attachments
- Android iOS mobile apps
- Simple automations
Conclusion
Many people believe that only lazy and unproductive people need to use task management software, however using a task management software doesn’t make you less hard-working. In fact, it’s the contrary because it helps you find the time to get more done in your day (while you can still rest when you want to).