Have you ever noticed how everyone has their own way of doing things? Some people get everything done on time while for others, everything takes longer than expected. Some people are just different when it comes to how they work. The interesting thing is that there’s really no “right” way to work because what works best for someone in a team or in a group might not work perfectly for another. That being said, there are some tips that will help you figure out what task management apps for groups to use in order to streamline your team’s project management.
. DragApp
DragApp is more than a task management platform. It is a shared inbox solution with a lot of features to help teams manage their entire workflow.
It is the only software on this list that works inside Gmail. After all, most tasks start and end as emails in your inbox, so Drag was developed to eliminate the back and forth between your Gmail and another task management tool. When you manage your projects inside Gmail, you gain more productivity, saving steps on the processes you would need to take with third-party tools or extra browser tabs.
Everything inside your Drag boards is customizable. First, there are two views available: Kanban and list. So you can choose the one that better suits the way you need to handle your tasks inside a board.
You can add notes and due dates to your cards, and mention teammates on the private chat, centralizing all the communication necessary on a specific task. Also, you can drag your cards easily between columns to help you with tracking the steps of a project.
Drag is forever free for individuals and teams, with essential, but limited features. Still, it is functional, and it can be of great help on organizing not just your tasks but your email inbox. For more advanced and unlimited features, you can acquire a paid plan that starts at $8 user/month, billed yearly.
Main features:
- Unlimited Users Available
- Shared inboxes
- 10 boards
- Unlimited integrations (Google Groups, Google Calendar)
- 100 cards per board/month
- Unlimited collaboration (delegation, collision detection, reply as an alias, and more.)
- Unlimited productivity (checklists, notes, color coding, tags, sort & filter)
- Limited workflow
2. MeisterTask
MeisterTask is a multi-platform collaboration tool focused on task management. You can use MeisterTask to organize and manage individual tasks in a customizable environment that adapts to your needs. It works with Kanban boards, and it allows you to fill your duties with all the information you need.
This software will allow you to build automated workflows to help your team be more productive while managing a lot of project tasks at the same time.
It offers a free version that small teams can benefit a lot from, but its paid plans start at $4.19 per month.
Main features:
- Up to 3 projects
- Unlimited project members
- Customizable project boards
- Import from Asana, Trello, Wunderlist
- File attachments up to 20 MB per file
- Mobile apps
- Email support
- Time tracking
- Task from emails
3. Todoist
Todoist is a free task management app that helps you to keep in control of everything, either in your personal or work life. It allows you to create sections and subtasks, improving the way how you can keep track of your projects. It’s also possible to favorite tasks and highlight them as priorities.
If you need to work with a team, Todoist allows you to delegate tasks and receive notifications on new actions in the assignments. Moreover, it’s also possible to add comments, so everybody on the team can stay on the same page about what has to be done.
The free version meets the needs of individuals and small teams. In case you need an upgrade, the prices start at $3 per month on the annual plan.
Main features:
- Up to 80 active projects
- Recurring due dates
- Sections and subtasks
- Task delegation
- Integrations
4. ClickUp
ClickUp has features to customize your experience inside the tool. This way, all the team members can manage individual and shared tasks according to their preferences. It is a software that provides functionalities for all kinds of teams —sales, marketing, development.
With ClickUp, you can choose between 5 views: Board, List, Box, Calendar, and “Me Mode”. This way, you can easily visualize and manage your tasks, organizing them based on priority. Besides, you can assign tasks to other members of your team to keep your projects up and running.
The freemium version if for unlimited users and unlimited tasks with limited storage of 100 Mb. And if you want an upgrade to paid plans, with more features, the prices start at $5 per user per month.
Main Features:
- Recurring tasks
- To-do lists
- Automations
- Gantt Charts
- 50+ Native Integrations
- Time Tracking
- Mind Maps
5. Hitask
Hitask is a simple task management app, straightforward to use, that doesn’t require a complicated onboarding process. Because of that, it can be ideal for many companies, or even for individuals.
It has one single screen, with everything you need to manage a project in just one place. It’s possible to arrange your tasks by due date, team, or plan, as also assign them to other teammates.
The free version fits the needs of small teams (up to 5 members), and individuals. One striking aspect of this freemium is the unlimited number of tasks and projects that can be created. For bigger teams that need more complex features, the prices start at $5 per user per month.
Main features:
- Task management
- Document storage
- Time tracking
- Shared calendar
- Mobile apps for iOS and Android
6. Basecamp
Basecamp works with an “all-in-one” concept, which means it serves as an organizer to keep all of your work in one place rather than going crazy for having it in every other area. So to make your life easier and don’t be irked: consider using Basecamp. Utilize its task management features to get done what is needed and be more efficient.
The freemium version of Basecamp is called “Personal”, ideal for students, freelancers, personal projects, and similar types of light uses. You can have up to 20 users and three projects on your free account. But if you need an upgrade, the price is $99 per month.
Main features:
- To-to lists
- Schedule with a calendar
- Share your documents and files
- Group chat
- Recurring tasks
- My stuff- for your individual work
- 1Gb storage space
7. TaskQue
TasQue is an online task manager that exceeds the concept of a simple to-do list app. It helps teams and individuals to simplify their daily processes, allowing them to track task progress.
You have access to insights about your projects, to help the team stay on the same page and finish everything on time.
Besides being a task management solution, TaskQue allows you to manage the resources of projects.
The free plan is great for teams with up to 10 people and offers a 5Mb Attachment limit and 1Gb of space. If you need to upgrade to the business plan to have access to more features, you will pay $5 user/month.
Main features:
- Automatic task assignment
- Recursive task
- Workflows & Templates
- Task Comments
- Calendar view
- Quick Insights
- Integrations with third-party tools
8
Trello, by Atlassian, is a cloud-based task management system that offers flexible features that are intuitively simple and encourage personalization. Tasks are created as “cards” and managed on a Kanban board.
Trello’s free version includes the following features:
- Unlimited task cards
- Up to 10 Kanban boards
- 1 Power-Up per board
- Unlimited storage (10MB/file)
- 50 automated command runs per month
- Unlimited activity log
- Assignee and due dates
- Unlimited users
Cost to upgrade: Their Business Class version is $12.50/user/month. They also offer an Enterprise version with pricing quotes available by request on their website. Discounts are available for annual subscriptions.
Kanban board in Trello (Source)
If you need to compare other options with similar features, these Trello alternatives are a great place to start.
9
Instagantt
If you want online Gantt software, this is the way to go. It’s designed to work with Asana (which we’ll talk about in a moment) and also allows you to link schedules from other sources. That means you only have to put in all of your information once, and you’ll be able to see it across each of your different platforms. You can set up timelines and tasks as well as managing and monitoring your teams’ workload. While you’re at it, you’ll be able to see everything in a format that works for you and your team.
If you’re not using Asana, you can still get a lot out of this system, including monitoring and assigning tasks, assigning due dates, and evaluating progress. All of these things come in several different price points that will help you work with the team that you have and keep apprised of everything that needs to be done.
Some of Instagantt’s awesome features are:
- Gantt and workload view
- Task and subtasks
- Public snapshot sharing options
- Timelines
- Multiple projects and workspaces
- Dependencies and milestones
- Critical path
- Team collaboration options: notification and task assignment
- Estimated and actual cost
- Custom view and custom fields
- Custom color options for progress bars
- Risk and priority
- Baselines
- Drag & drop
- Diverse exporting options: Excel, image and PDF
Conclusion
There are many different kinds of apps that can help add structure and organization to your days, and you’ve probably already heard about one of the most popular