The Team Collaboration Software system is an effective, simple and affordable software solution for organizations that require access to the latest communication technology to stay connected with different remote sites, branches, remote offices & others.
Team Collaboration Software’s are Web-based software specifically designed for team Collaboration. Which makes it easier for teams to collaborate, reduce development costs and time. With the Team collaboration software the communication barrier between employees is broken down by automatically generating schedules that shows tasks assigned to other teammates. This means that all aspects of your business can be streamlined into one workflow. You can assign tasks, record progress, send messages to the same medium instantly, and create seamless workflows across your organization.
Yammer
The next team collaboration software we have in line is Yammer.
A Microsoft powered tool, Yammer is a social networking platform that facilitates seamless communication within an organization. Providing users with a commonplace for brainstorming and sharing creative ideas, this team collaboration app helps companies make better decisions, faster.
The ability to create public and private groups inside Yammer allows you to share files in one central location, without any fear of data loss. You can also join team discussions to gain and share valuable insights regarding team tasks.
This is how you can improve your team communication by choosing Yammer:
- Create or be a part of distinct groups relevant to your work or interests
- Share documents or files for collaborating on important things
- Join team discussions to be a part of something productive
- In-app notifications and reminders to stay on track
- Integrate with other Office 365 applications and keep your workflows uninterrupted
Pricing
- Yammer comes with a free trial of Yammer Basic and is available with Office 365 paid plans.
Box
No offense Microsoft, but during my first week using Box, I had forgotten all about MS-Word. Working on Box showed me what it really felt like to be a constant part of a team working on a single platform.
Interestingly, my boss and I would be working on the same document on Box from two different countries, and though I could not see him, His constantly moving cursor and the additions which He kept making to the document made me feel like he was right there!
Box is a cloud-based file storage service tailored to help teams store, share, and access files from a centralized database. And to make the experience of team collaboration even niftier, all modes of file storage and sharing can be accessed from any device sitting in any part of the world.
Just a tad limitation of having internet access for it though. But not like that’s a problem nowadays, right.
Key Features
- Set passwords to your files to keep any unwanted third party from accessing your private data.
- Set expiration dates to documents to keep track of what’s important and what still needs to be done
- As a file owner, you can control and manage who to give permission to for certain files
- Take notes on Box Notes during meetings, discussions, or simple brainstorming sessions. Box Notes are accessible and visible to everyone.
- Co-edit a document with a team of more than 15 members editing, commenting, and sharing images or files on a single document in real-time
- Create as many documents as you can on Box, all your written and formulated work will automatically be stored on your Box account. In fact, every minuscule edit that you make, be it a spacebar hit even, Box will automatically save anything.
- Box offers a powerful search bar directory that helps you locate any file from a vast treasure of online documents, notes, images, PDFs, spreadsheets, presentations that pile up over time.
- Box integrates with a good 1000 business applications, so teams can share and transfer their work to other best team collaboration software from their centralized content network on Box.
Pricing
- Starter Plan – $5 per user/month. 100 GB storage. Max.10 users
Harvest
Harvest is a web-based tool, prospering 12 years in the business of helping a busy chunk of teams to track time and meet their goals on time. It takes full responsibility for your time tracking needs, with smart and intelligent features that extend from reporting to planning and assessing the health of your project.
Harvest is popular for:
- Manual time tracking options. You can either use Harvest’s digital timer to log in total hours spent on a task or create timesheets from scratch.
- Calculating Burnout capacities. Harvest tracks and records the total hours inserted for each employee and compares the total billable hours logged in from each member. From this comparison, it determines whether an employee is overburdened. And if it is the time bar turns red.
- Integrate able with a sister-app, called Forecast. Forecast creates a roadmap of all the projects and gives a quick summary of what each team member is working on and which tasks are pending.
- Excellent reporting system. Each time a team member submits a report of his/her timesheet, an automatic notification is sent to the project manager for review. On the other end, project managers can send a polite reminder in case someone has forgotten to send in their reports.
- Convert billable hours into invoices with simple single clicks. Then share these invoices with clients and customers via email. And if a client is slacking off or has forgotten to pay your invoice, Harvest sends automatic reminders to them.
Pricing
- Single User – $12/month Unlimited estimates and invoices
Time Doctor
As many as 24% of employees admit that they spend at least an hour a day checking their personal emails, phone calls, and text messages. This can be avoided by using Time Doctor. Time Doctor is a time tracking software that is used to accurately monitor the time spent during a workday
It records the time spent on various activities by an average employee and provides analytics that helps in analyzing the total time management at work.
The time Doctor provides screenshots for tracking the activities. These screenshots can be taken at any time interval you specify during the working hours, ensuring minimum privacy intrusion and maximum team collaboration.
This is how Time Doctor is a solution for your time management needs:
- Efficient time tracking which records all the time being spent on an individual activity
- Accurate data that shows internet usage during working hours. How much time is being spent on each application is also recorded
- Payroll management alongside hours worked conveniently calculated through Time Doctor
- Integrations with other tools like Slack, Google Apps, Jira, Asana, Freshdesk, etc.
- Clients that you’ve worked for can view the data related to their work only to check the progress
Pricing
- $9.99 per user/month, Free for the first 14 days
Filestage
The second one in the list of tools for online collaboration is Filestage. Filestage gives teams the easiest possible way to manage the content review process. The project management software and platform makes it simple for internal and external stakeholders to leave in-context feedback on videos, images, PDFs, and more. The tool also generates to-do lists based on those comments to make sure your team never misses a piece of feedback. With Filestage, you can review and approve in real-time, external partners and clients can comment without registering, version control makes projects easy to manage and easy to see as to which stakeholders have approved a file.
What is unique about Filestage?
- Easy review – FileStage makes feedback gathering simple, you don’t even have to sign-up, if you are a reviewer, to carry out the review process.
- Comments – reviewers can directly comment on files to share feedback making the process easy and less time consuming.
- Consistency – by giving you a central place to review files and share feedback, FileStage helps you develop consistency in your feedback sharing process.
- Creative management – with easy-to-use features for reviewing and feedback sharing, FileStage aids in creative management and quick collaboration for teams as well.
- Time saver – by simplifying the process of creative reviews and approvals, the software saves a lot of time that was earlier spent by teams juggling through email threads.
Who Uses Team Collaboration Software?
Teams and companies of all sizes find team collaboration tools useful. Team collaboration software exists to help any sized group of contributors work together virtually toward a common goal. It offers a—usually cloud-based—platform that users can access anytime in any internet-enabled location to include their voices in the conversation.
This software has been used by companies and teams boasting varying demographics. In some instances, it serves teams of 30,000 employees situated in various parts of the globe. In other cases, it’s utilized by a husband and wife team who work together as freelance designers.
International teams benefit from this software by staying up to speed with assignments on a global level. The cloud-based design means that anyone who has been permitted to edit or view a file can do so from any location, so long as they have internet access and a secure login. Files are stored in a centralized repository as opposed to chaotically dispersed among individual servers.
Why consider online collaboration tools?
Working together is hard work—for a lot of reasons. You likely have teammates who work in different locations and different hours. Plus, everyone’s work is now spread across multiple apps.
Conclusion
Team collaboration software is a combination of team-communication features (i.e. Work chat, Discussion, File sharing) with application for project management (Task lists, Calendar events, Resource allocation), workflow automation (sub-processes creation by users), knowledge base (documentation of all sub-processes)