What is project management software? A task management software lets individuals plan and manages a project. with free project management software, teams can manage tasks and assign certain tasks to specific team members for completion. this is a great way for office employees to stay organized and keep on track within their companies. there are free task management softwares available from several different companies, including asana, trello, and more.
For small business owners, project management software can help to organize and prioritize all their tasks at work and at home. In this article, we’ll review the best free project management software available for both Windows and Mac computers.
In a free project management tool, you’ll typically be able to create various projects, come-up with to-do lists, assign tasks to team members, and track a project’s progress until completion. Paid project management tools offer more storage, more projects, and more seats for the team. But for small teams, a free project management tool will do the trick.
The low buy-in makes it a natural choice. With free project management software, your team can collaborate much better, reducing the risk of miscommunications and keeping everyone up to speed on team-wide projects. It’s also helpful for individual team members. They can use it to boost their productivity and ensure they’re on track.
To streamline your process and ensure everyone on your team is on the same page, take a look at these exceptional free project management tools.
Asana
Asana is a cloud-based project and task management solution that helps companies manage and organize tasks and projects, communicate, and collaborate. It’s helpful for teams and companies that handle multiple projects at a time, and it can serve companies of any size.
Features include task management, reporting, automatic notifications, a customer portal, collaboration tools, dashboards, a mobile app, document management, and task assigning. Asana also includes an inbox feature that captures all updates generated automatically by the software.
Asana can be accessed through mobile devices such as laptops, tablets, and smartphones. It can also be accessed on both Android and iOS smartphones.
Asana can be integrated with various applications such as Dropbox, Slack, Gmail, and Zapier. It has a 100MB limit per individual attachment.
Trello
Trello is a drag-and-drop tool that lets you move projects — personal, or professional — through workflow stages, all the way to completion.
You define what those stages are — whether it’s work project statuses like ‘On Hold,’ or personal project categories like ‘Things to buy!’ — with tasks represented as ‘cards.’ Each card can be given a name, assigned to an individual, given a due date — and have files, such as images, attached to it.
Features include:
- Templates for a range of different project types, from business to education to personal productivity
- Ability to add attachments such as images to any card on any board
- Customise your workflow stages to reflect your actual process
- Simple drag-and-drop movement of cards through workflow stages
- HubSpot integration for syncing marketing, sales, and service workflows into to-do lists
MeisterTask
Any Kanban board fanatics in the house? MeisterTask is the way to go for you guys. This project management software tries to make Kanban boards more practical. Your tasks, comments, notes, due dates, etc, are all set up like Kanban boards in one place. It’s a flexible project board and cloud-based project management tool.
But is it flexible enough to fit your workflow?
Well, in MesiterTask’s free version, you can’t create any timeline or agendas.
*project management has left the chat*
What you get in the free version of MeisterTask:
- Unlimited projects and unlimited users
- Two integrations (Slack or Zendesk)
- Checklists, comments, tags, task and time tracking features
- User-friendly interface
- File sharing and attachments (up to 20MB)
ClickUp
ClickUp provides a few impressive features to customize the all-in-one project management tool to suit your team members, including the option for each user to choose one of three different ways to view their projects and tasks depending on individual preference. If your marketing team overlaps with sales, design, or development, this is an effective solution, as it provides features for all of those four teams.
Features include:
- The ability to organize your projects based on priority, and assign tasks to groups
- The option to set goals to remind teams what they’re aiming to accomplish
- Google Calendar two-way sync
- An easy way to filter, search, sort, and customize options for managing specific tasks
- Activity stream with mentions capability
- Image mockups
- 57 integrated apps
Jira
Jira software is a workflow management tool that Agile teams use to plan, track, and release software. Jira works for teams that use Scrum, Kanban, a hybrid model, or other unique workflows.
With Jira, users can create project roadmaps to map out all in-progress projects. The project board includes a drag-and-drop interface that allows teams to manage every project detail. Users can create user stories and issues, plan sprints, and distribute tasks across the team. Users also have access to information from thousands of business apps, from design and monitoring tools to source code and productivity apps.
Jira offers a mobile app for Android and iOS devices. Support is available through an online support portal, online documentation, and tutorial videos.
- Free plan: Includes Scrum and Kanban boards, Agile reporting, customizable workflows, 2GB of storage, and community support.
- Paid plans: Pricing is per user, per month, and depends on the number of users. For 10 users, pricing starts at $7 per user, per month, on average, or about $70 per month. The paid plan includes 250GB of storage (this increases as the pricing tier increases) and additional features like an audit log.
Wrike
Wrike is a simple project management tool that works well for small teams.
They also have an activity stream dashboard that helps you see who’s working on what. Their issue tracking can help a range of development teams too.
But can its free version solve all your project management issues?
Unfortunately, no. Wrike’s free version is quite limited. You’ll lose out on their best features and a ton more until you upgrade to their premium plan.
What you get in the free version of Wrike:
- Tasks, folders, projects
- File sharing
- Table view
- Inbox
- iOS and Android apps
- Unlimited users
- No time restrictions
- Board view and Spreadsheet view
- Task & Subtask Management
- File sharing
Paymo
Paymo’s free version only allows access for one user, but if you’ve got a small team or you’re a freelancer, this could be an efficient option for tracking billable hours and invoicing clients. Along with tracking finances, Paymo also allows you to organize project timelines, create to-do lists, and stay on top of your budgets for multiple projects at once.
Features include:
- Kanban boards for easy, at-a-glance project updates
- Time tracking to keep everyone on the same schedule
- File sharing and Adobe CC extension for easy sharing of assets
- Timesheet reporting to keep stakeholders in the loop
- Project templates to jumpstart projects with a click
Quire
Quire is a cloud-based project management solution designed to help small and midsize businesses manage to-do lists and tasks to enable collaboration across teams. Key features include document management, real-time editing, communication tools, discussion boards, file sharing, milestone tracking, and project planning.
Teams using Quire can arrange and prioritize tasks via a Kanban board so members can visualize workflows. Managers can assign tasks to team members, sort assignments according to priority, filter tasks, and view start/due dates of projects using Gantt charts. Additionally, users can follow tasks in order to receive reminders in registered devices about upcoming deadlines.
Quire comes with an application programming interface (API), which allows integration with various third-party applications, such as Slack, Outlook Calendar, iCal and others. Users can remotely manage business activities through mobile applications for Android and iOS devices. Quire provides support via email and FAQs.
- Free plan: Quire only offers a free plan at this time. According to their website, they’re currently working on paid versions, but whatever is free now will continue to be free even after paid versions have been added.
Todoist
Todoist is a simple but powerful tool that lets you create powerful, interactive to-do lists. To-do items can be assigned priority levels, assigned to people in your team and flagged — with customizable reminders (although these are a premium feature). Actionable items can also be categorised into different projects, making a simple, easily understandable structure where each ‘list’ has a title (project name) and a series of actions. This all makes it an extremely flexible, customizable tool to get work done.
Features include:
- Template lists to inspire and guide you
- Recurring due dates for regularly recurring tasks
- Productivity visualizations and ‘Karma’ points for completed tasks and streaks
- Labels, notification and discussion feeds to keep you organized
Airtable
Airtable is a beautifully designed, table-meets-database solution. It takes what you love about Excel and Google Sheets and puts a modern web-based project on it. Think of Airtable as a fancy spreadsheet that helps you track inventory, lists of reference items, or as a bootstrap CRM.
Essentially, Airtable is a super-friendly, non-intimidating database for the 21st century, disrupting traditional database management systems that rely on SQL or other complex languages.
If you’ve used Excel as a project management tool in the past, then you may want to look at Airtable. However, we don’t recommend spreadsheets for project management.
Why?
Because dedicated top free project management tools do the job better!
Here’s What You Get In The Free Version of Airtable:
- Unlimited bases
- Unlimited scheduling views
- Rich field records
- Commenting
- 2GB of storage
- Two weeks of historical data
Conclusion:
Roughly speaking, project management software helps you organize and prioritize tasks and plan milestones for a specific project. This includes customer relationship management (CRM) tools for small business, and most large businesses these days have some kind of online task management software at their disposal. Using a project management software will empower your team to work more efficiently and collaborate more seamlessly. With hurdles out of the way, you can guarantee that your team can focus on what matters: bringing in more leads, selling to more prospects, and empowering more customers to grow alongside your business.