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Apple’s default application for managing tasks is a simple one, allowing you to create lists of tasks and schedule when you’ll do them. There are a few views: Today, Scheduled, All, and Flagged. … It’s simple, sure, but this simplicity might be a big plus: you get in, add tasks, and then get to work.
Best Mac to-do list app with a blend of powerful features and elegant design
Things (macOS, iPhone, iPad)
To-do list apps tend to fall into two categories: the complex and the minimalist. Things is somehow both.
Open Things for Mac and it looks simple: you’ve got an Inbox for your tasks and the option to add more lists. Dig a little, though, and there are all kinds of advanced tools here. There are nesting ways to organize your tasks: areas can contain tasks or projects; projects can contain tasks or headers that can also contain tasks; even tasks can contain sub-tasks if you want. It sounds confusing but it isn’t, which really speaks to how well Things is designed. There’s no right way to use this system. Use as many or as few of the organizational options given to you, however you like, to make sense of your chaotic list of tasks, choose which things you want to do today, and then do those things.
Other applications offer features like this, sure, but Things manages to do so without feeling cluttered. And as a native application with no Windows or web equivalent, Things feels very much at home on the macOS desktop. Combine this blend of functionality and beauty with features like a system-wide tool for quickly adding tasks, integration with your calendar so you can see your appointments while planning your day, intuitive keyboard shortcuts, reminders with native notifications, and syncing to an iPhone and iPad app. It’s a powerful way to organize your tasks—and then accomplish them.
Zapier’s Things integrations let you quickly create Things tasks from Slack messages, emails, and even Trello cards. Add saved Slack messages to Things as to-dosUse this ZapAdd new Trello cards to Things as to-dosUse this ZapCreate Things to-dos from starred emails in Gmail [Business Gmail Accounts Only]Use this ZapSee more Things integrations powered by
Things price: The macOS version costs $49.99 but offers a 15-day free trial. The iPad version costs $19.99, and the iPhone version costs $9.99.
Best Mac to-do list app for syncing with other platforms
Todoist (macOS, iPhone, iPad, Watch, Android, Windows, Web)
Most Mac users stay within the Apple ecosystem…but not all of them. If you need to sync your tasks from macOS to Windows, Android, or basically any other non-Apple option, Todoist is one of the first applications you should check out. Like Things, it’s deceptively simple but has all kinds of advanced task management features hidden just below the surface, though Todoist does feel a little less at home on the Mac desktop.
That’s because the macOS application of Todoist is basically the web version in a dedicated window. There are a few native Mac features: notifications, a menu bar icon, and a Today widget. And there’s also a universal keyboard shortcut for quickly adding tasks, and that alone makes the Mac app worth installing for Todoist users.
Having said that, Todoist is a solid application. You can arrange your tasks in all sorts of meaningful ways, sync them everywhere, and never worry about not having access.
Todoist integrates with Zapier, which means you can automatically create tasks in Todoist whenever something happens in one of your favorite apps. Here are some examples.Add new saved Slack messages to Todoist as tasksUse this ZapAdd new Google Calendar events to Todoist as tasksUse this ZapAdd new starred emails to Todoist as tasks [Business Gmail Accounts Only]Use this ZapSee more Todoist integrations powered by
Todoist price: Free; some features, including labels and attachments, require a subscription that starts at $3 a month.
Best Mac to-do list app for power users and GTD fans
OmniFocus (macOS, iPhone, iPad)
If you’re particular about how your tasks are arranged, and I mean really particular, OmniFocus is right for you. This application is a power user’s dream, allowing you to organize your task in seemingly never-ending variations. There are three different kinds of projects you can set up, for example. There are six main views by default, ranging from the Inbox for unsorted tasks, Forecast for seeing scheduled tasks in context with any of your macOS Calendar appointments, and Review for going over completed tasks at the end of the day or week. You can also create your own views if this isn’t enough for you.
This isn’t an application that’s quick to learn, and things can feel cluttered at times. Once you figure everything out, however, you’ll have an elaborate, GTD-style task list that works exactly the way you want. Combine this with a system-wide keyboard shortcut for quick task entry and you’ve got no excuse when it comes to keeping things organized. OmniFocus for Mac syncs with iPhone and iPad, and there’s even a web version, so you can access your tasks while using Windows devices (sadly this is occasionally necessary).
You can connect OmniFocus to your other favorite apps with OmniFocus’s Zapier integrations. Whenever something happens in another app that you want to keep track of in OmniFocus, Zapier will automatically send it there.Create OmniFocus tasks from new saved Slack messagesUse this ZapCreate OmniFocus tasks for new starred emails on GmailUse this ZapCreate OmniFocus tasks from new or moved Trello cardsUse this ZapSee more OmniFocus integrations powered by
OmniFocus price: OmniFocus for Mac starts at $39.99 after a 14-day trial. The Pro version, which allows you to customize the sidebar with your own views among other features, costs $79.00. The iPhone and iPad version starts at $39.99, and also offers a 14-day free trial.
Best simple Mac to-do list app for Apple-only users
Reminders (Mac, iPhone, iPad, Web)
The best to-do list is the one you have with you, right? If you own a Mac, you already have Reminders, which comes free with every Apple device.
Apple’s default application for managing tasks is a simple one, allowing you to create lists of tasks and schedule when you’ll do them. There are a few views: Today, Scheduled, All, and Flagged. Beyond that, though, you can see individual lists. It’s simple, sure, but this simplicity might be a big plus: you get in, add tasks, and then get to work.
There’s no universal keyboard shortcut for adding tasks, but there is integration with Siri for Mac, which is something no other app on this list can claim. And iCloud integration means you can sync tasks with your iPhone and iPad very easily. You’ve already got this application, so why not give it a shot?
Reminders price: Included with all Macs, iPhones, and iPads.
Best Mac to-do list app to make Apple Reminders more powerful
GoodTask (macOS, iPhone, iPad, Watch)
Reminders is great but not exactly feature-rich. GoodTask is unique in that it uses Reminders as a backend: add anything to GoodTask, and it will show up in Reminders and vice versa. So what’s the point? GoodTask offers features that Apple doesn’t in Reminders.
First there’s Calendar integration, meaning you can see your calendar appointments and your tasks in one place. You can also create smart lists, allowing you to filter your tasks using things like tags, due dates, and locations. You’ll have to spend some time setting this up before it’s any better than Reminders, but if you’ve got a specific overview of tasks in mind, you can probably design it here. GoodTask also offers an assortment of widgets for Big Sur’s new notification center, and so far as we know, is the first app to do so.
Integration with Reminders means all your tasks sync to the iPhone and iPad without the need for any other software, though there are versions of GoodTask available for those devices if you want the same power on them. And there’s a universal keyboard shortcut for adding events—that alone might make this app worth using over Reminders. Overall, this is a nice upgrade over Apple’s default app, so check it out.
GoodTask for Mac price: $19.99 with a 14-day free trial. GoodTask is also available on Setapp, which is a $10 a month subscription service with access to dozens of Mac applications. There’s also an iPhone and iPad version available for free, with an in-app purchase of $9.99 to unlock all features.
Best fully-customizable Mac to-do list app with multiple syncing options
2Do (Mac, iPhone, iPad, Android)
2Do fits right in on the Mac desktop. It looks a little cluttered at first glance, but it’s also really powerful. You can create lists, then put projects or checklists inside those lists. You can add tags and due dates. You can create smart lists, allowing you to view your tasks however you like. And there are a way more options than that if you’re willing to put the time in. This is a power user’s to-do list, which you can bend to just about any workflow. It’s going to take you a while, but it’s going to be worth it.
There’s no calendar integration, which is unfortunate, but there are plenty of other integrations with the rest of your system. A universal keyboard shortcut makes it quick to add new tasks, notifications let you know about upcoming deadlines, and there’s even a handy Today widget for quickly checking off tasks.
Syncing is unique here because there are multiple options. You can sync to the iPhone or Android version of 2Do using iCloud, Dropbox, Yahoo Calendar, Fruux, Toodledo, or any CalDAV server. You can also access synced tasks on any of those services, albeit without the 2Do-specific features. It’s a wide range of syncing options, beyond what any other app here offers, so give it a spin and see how it all works for you.
2Do for Mac price: $49.99, and there’s a 21-day free trial. 2Do is also available on Setapp, which is a $10 a month subscription service with access to dozens of Mac applications.
Best text-based Mac to-do list app for managing with only your keyboard
TaskPaper (macOS)
Wondering why to-do lists have to be so complicated? TaskPaper isn’t. This text-based option means you can just start typing to create your to-do list. Projects end with colons; tasks begin with a hyphen; tags start with the @ symbol. It sounds simple, but it’s surprisingly powerful once you get used to it, especially with the filtering and search options.
There isn’t an iPhone version, but the third-party application Taskmator ($4.99) is compatible and syncs using Dropbox. Alternatively, you can set up TaskPaper to sync over items from Reminders.
Taskpaper price: $24.99 with a free trial. Taskpaper is also available on Setapp, which is a $10 a month subscription service with access to dozens of Mac applications.
Conclusion
To Do List Mac Free is the best to do list app for mac free app. This helps you to keep your routine arranged. You can make checklists which will create order out of chaos. If you are thinking that creating checklist will be difficult then you are very wrong.