The easiest way to keep track of your volunteers is with a free volunteer scheduling app. This allows you as the leader or scheduler to know where everyone needs to be, who is there at what time, and what exactly they are doing.
If you are a nonprofit, I would recommend to use free volunteer tracking software . Why? Because it’s free! You don’t have to spend money to use volunteer scheduling app . Such volunteering management software is easy to find and offers great functionality. Here is how to track your volunteers using Volunteer Tracking Software:
Bloomerang
Bloomerang helps nonprofit organizations to reach, engage and retain the advocates they depend on to achieve their vision for a better world. Our cloud-based donor management application is rooted in principles of philanthropy, simple to use and focused on empowering your team to achieve remarkable results through enhanced donor loyalty. Bloomerang is designed to deliver maximum results, maximum utilization by your team and maximum flexibility with no need for additional technology spending on your part. Plugging in the latest technologies and delivering them with a clean, modern interface and with the added benefit of donor retention insights, our system is your “go-to” for better fundraising!
SignUp Genius
SignUp Genius is a form builder and event organizer platform that also has dedicated nonprofit volunteer management capabilities. Use this tool to find volunteers to assist in your next fundraising event. This way, you can increase fundraising opportunities without having to hire outside help.
With SignUp Genius, you can recruit and coordinate volunteers, collect key information, and streamline the entire volunteer process.
Key Volunteer Management Features
Here are some of the top features that SignUp Genius offers:
- Customized sign up invites, event registrations, and forms
- Custom reports with an volunteer data export process
- Text messages to communicate with volunteers
Overview of This Volunteer Management System
SignUp.com is a tool that provides free online signup sheets as well as additional tools to help manage events. Their volunteer scheduling tool is also free to use and can save your organization time in coordinating projects, recurring events, fundraisers, and other volunteer-powered opportunities.
Key Volunteer Management Features
SignUp.com comes with the following features:
- Free online SignUp sheets for easy volunteer registration
- Email and social media connections to invite volunteers
- eCalendar syncing and automated reminders to keep volunteers on track
InitLive
Overview of This Volunteer Management System
With InitLive, nonprofits can create volunteer programs and manage a team of passionate participants. InitLive allows you to track your program as it evolves, giving you insights on how to improve it each year.
From there, you can engage with volunteers, providing them with timely communications to ensure that everyone stays in the loop.
Key Volunteer Management Features
Here are InitLive’s top volunteer management features:
- Customized volunteer registration process
- Mobile app for two-way communication, shift confirmations, reminders, and updates
- Historical reports to track volunteer performance year by year
Civic Champs
Civic Champs is a volunteer management software that allows leaders to seamlessly track, manage, and engage volunteers. One its most unique features is the micro-donations, which make the right ask at the right time to maximize donations. Civic Champs offers a kiosk mode and dashboard, and is ideal to use for volunteer check-ins or events.
- Pricing: $25-$450/month depending on size ($$)
- Usability: extremely user friendly and intuitive, technology eliminates many time-consuming tasks (5 stars)
- Customer support: ability to schedule demos to understand how the platform works, and offers email, phone, and web support with dedicated customer success associates for every customer (5 stars)
Samaritan Technologies
Overview of This Volunteer Management System
Founded in a volunteer center, Samaritan Technologies is based on the idea that volunteer and program leaders should have the necessary tools to maximize their impact. Samaritan Technologies provides a solution that volunteer managers can use to recruit, retain, coordinate, track, and report on their volunteers.
Samaritan Technologies offers on-site help to get to know the client and figure out what the best solution is for them.
Key Volunteer Management Features
Here are some of Samaritan Technologies key features:
- eRecruiter website for volunteers to find opportunities that most interest them
- Customizable volunteer registration forms with the necessary release forms and other materials
- Volunteer dashboard where you can access your schedule or track your hours
Volgistics
Volgistics is a comprehensive volunteer management application, with its core features including background screening, a volunteer portal and kiosk, group tracking, and document storage. It has served over 5,000 organizations and tracked over 6 million volunteers.
- Pricing: starts at $18/month for 50 volunteers, up to $2,000/month for 50,000 volunteers ($$)
- Usability: entirely web-based but user interface is confusing to navigate for volunteers especially, such as requiring pins that are hard to remember (2 stars)
- Customer support: video tutorials, live demonstrations, and online training (4 stars)
Advantages: Volgistics has an ample amount of features that allows multiple volunteer assignments to be open at once, and the automation minimizes manual control required
Considerations: The software requires continuous upgrading or deletion of archived volunteers, and the program can be taxing to learn at first.
Volunteer Hub
Volunteer Hub highlights customer resource management integration, using Salesforce. It is unique because it is a volunteer management software that integrates all of Blackbaud’s CRMS such as The Raiser’s Edge and eTapestry. Other features include waiver tracking, group management, fundraising, and brand specific pages for event registrations.
- Pricing: $150/month for up to 1,000 volunteers, $260/month for up to 2,500 volunteers ($)
- Usability: simple and secure; most useful for CRM integration (3 stars)
- Customer support: offers tutorials, blogs, and various webinars (4 stars)
Advantages: The points system allows managers to easily have all the things they need in one place, such as waivers, event sign ups, and emails.
CERVIS
Overview of This Volunteer Management System
If you often find yourself struggling to keep track of volunteers and send important updates and reminders, CERVIS is there to meet your volunteer coordinator needs.
CERVIS is a simple volunteer management solution to help nonprofit leaders coordinate volunteers and save time while doing so. This way, you can stay organized and get closer to achieving your mission. With it, you can streamline your volunteer program for all parties involved.
Key Volunteer Management Features
CERVIS offers the following:
- Customized, online scheduling
- Automatic reminders through email and text messaging
- Training and support from the CERVIS team
Better Impact
Tracking your supporter impact is crucial to determine the areas that your nonprofit is succeeding in and the ones that you might need more work. Better Impact can help leaders like you measure volunteer impact and take the steps to increase it.
With its unlimited volunteer profiles and intuitive design, you’ll be able to recruit more volunteers, coordinate events with more ease, and communicate in effective and targeted ways.
Key Volunteer Management Features
Some of Better Impact’s key features include:
- Comprehensive volunteer profiles
- Custom branding to your organization within a volunteer portal
- Flexible scheduling tools to ensure that volunteer preferences are accommodated for
HandsOn Connect
Overview of This Volunteer Management System
HandsOn Connect is a cloud-based volunteer management solution with connections to Salesforce’s Nonprofit Success Pack. They know that volunteers are a critical part of any nonprofit’s success and offer a customizable solution.
HandsOn Connect is a solution from the Points of Light Institute, an international organization that promotes a global culture of volunteering. Leveraging the connections and knowledge that Points of Light has, HandsOn Connect continues to improve their product and ensure that clients are successfully engaging volunteers and making use of all opportunities.
Key Volunteer Management Features
With HandsOn Connect, you can:
- Work, report, and track data anywhere with its cloud-based solution
- Access a 360 degree view of volunteer engagement
Volgistics
Overview of This Volunteer Management System
For over 25 years, Volgistics has provided a solution to help organizations manage and engage their volunteers. Within its volunteer portal, supporters can submit applications, view opportunities, check their schedules, and track their hours.
Volgistics is there to help you through the entire volunteer management cycle, as well as address specific needs. You can turn features on or off and personalize the system to work for you.
Key Volunteer Management Features
Volgisitcs can empower your volunteer management with the following features:
- Background screening with Verified First
- Intuitive scheduling software to organize volunteers and events
- Volunteer application management tool to help with recruitment
Volunteer Local
Volunteer Local offers simple, streamlined scheduling, registration, and communication for managing volunteers for various events. This platform also offers access to volunteer responses for admins on mobile (ex: t-shirts and phone numbers), on-site check in, social sharing, and collecting credit card information.
- Pricing: $600/year for 2 admin users and unlimited volunteers, $2,400/year for 10 admin users, $10,000/year for 50 admin users ($$)
- Usability: simple web-based tools for all organization sizes (3 stars)
- Customer support: ability to request demos and have unlimited phone/email support (4 stars)
Advantages: The self service portal is easy to use for volunteers, and organizations can organize large numbers in a short amount of time
Considerations: The reporting and analytics offered are a bit confusing, and the software lacks a good dashboard for managers to receive real time updates. Generally this software is most conducive toward events, and the layout is a bit bulky and can feel clunky to use.
Galaxy Digital
Galaxy Digital focuses on four broad categories: management, engagement, reporting, and communication. They started as a software for volunteer centers (where you can sign up for volunteering in different organizations), but has started to offer nonprofit specific tools as well. This software offers skills-based volunteerism and service learning management. It also incorporates email and text messaging, social media integration, and exportable reports.
- Pricing: starts from $1,000 a year ($$)
- Usability: interactive and easy to navigate database for users (4 stars)
- Customer support: descriptive onboarding process and helpful support folks to guide users through the platform (4 stars)
Advantages: Their volunteer impact pages allow automatic reports to be generated on volunteer leaderboards, and events are able to be shared through social media integrations and mass email very easily. Overall GD is best used as a community management platform for nonprofits.
Considerations: Their mobile admin functions are on the weaker side. The set-up for the system can be confusing with unclear guidance on how to best set up roles and settings for your agency.
Conclusion:
With free volunteer scheduling software you can keep your volunteers on track, meet their needs, and contribute to the overall success of your nonprofit. There is help available with volunteer scheduling software if you start looking for it.