Web-based collaboration tools are applications that allow people to communicate and coordinate over the Web with rich content. The tools leverage intelligence, inherent in most Web browsers, widgets, and XML. The collaborative capabilities of these tools are emerging technologies some of which are introduced in this document.
Web-based collaboration tools for web designers offer many advantages over desktop applications, including more efficient centrally-located storage, more intuitive interfaces, and quick access to files from anywhere on any device.
ezTalks Meetings
ezTalks Meetings is considered as outstanding amongst other web-based collaboration tools free. Presently it gives free cloud collaboration that can reach out up to 100 members. That implies you can begin cloud collaboration with 99 members for nothing out of pocket.
ezTalks Meetings offers web-based collaboration solutions to the organizations and encourages them convey and interface with the representatives remotely, share the records, and to complete the work successfully. Both free and paid administrations are accessible. Some key components of ezTalks Meetings are boundless online gatherings for cloud collaborations, private and gathering visit, substance and free screen sharing, intelligent whiteboard, top notch sound and video, make explanations and record and playback, and the sky is the limit from there. If you need to do cloud collaboration with associates situated in different spots, there is presumably that ezTalks Meetings is a decent decision.
Pros
●Co-comment highlight
●Management of records
●Instant informing
●Collaborative workspace
●Conferences
●Live video conferencing
●Video and HD sound
●Recording and playback
●Streaming introduction
●Secure information stockpiling
●Security and encryption
Cons
● 40 minutes limitation for free trial.
Evernote
If you are searching for a flexible tool for web-based collaboration, Evernote is intended for you as it were. It empowers you to match up your notes crosswise over different stages. It accompanies a simple to-utilize outline that makes it a favored alternative for the business notwithstanding realizing that it is not exceedingly valued by the IT areas. You will get both the free and paid choices with this tool. The free form can likewise be utilized both by the portable and the desktop. With the paid alternative, you will get some enhanced components that incorporate focal client organization, screenshot pictures, and single workspace collaboration.
Pros
●Support of voice visit
●Video visit
Cons
●Probability of Network Failure and Equipment Breakdown
Skype
Skype is outstanding amongst other web-based collaboration tools. It is broadly lauded by the clients for some of its elements that incorporate free Skype meeting, PowerPoint collaboration, and screen sharing. It offers both the paid and free Skype alternatives. With the free administration, you can have an online meeting with nine members. With the paid alternative, you will get some created elements, for example, the texting, online meeting recording and gathering getting together to 250 members. It is mainstream as the remotely coordinating and video conferencing arrangement. It is universally accessible and individuals everywhere throughout the world utilize this tool for the web conferencing or notwithstanding for the individual purposes.
Office Online
To edit the same document paragraph by paragraph with the rest of your team remotely or from different devices, Office online is the go-to tool.
Provided that you have internet connectivity, this web version of Microsoft Office allows you to co-author a document in real time, edit and converting PDF documents to Word documents and vice versa, resume reading your word documents where you left off, and send in-line replies to your team by email. And it allows you to do all these from any device, securely and reliably.
Pros
- It is free
- Works perfectly from both mobile and desktop
- Changes made by collaborators are updated in real time and everyone can see who is making them.
Cons
- Requires internet connectivity to work
Adobe XD
For designers, AdobeXD makes quite a bit of sense. The software allows for real-time collaboration between team members on design projects.
The solution has a creative cloud that allows others to edit and make any needed adjustments on design in real time. With this solution, teams can design and prototype websites, mobile apps and more in real time.
Pros
- Replete with great native UI elements
- Has a tutorial to help you get your way around
- Very clean interface
- Easy to fill the UI with content
Cons
- Fairly hard to animate the UI
- No CSS export
ProofHub
ProofHub is a remarkable project management and team collaboration software. It enables managers to work jointly with their team members to plan and deliver projects spotlessly. You can organize and assign tasks to the team members smartly. The in-built chat app helps you eliminate remote communication barriers.
ProofHub provides you an online workspace where you can organize files, share notes and monitor everyday progress. There’s an online proofing tool that helps you review and approve files. Comprehensive Gantt charts help you plan your project effortlessly by placing it into easy-to-understand visual timelines.
Pros
- Free trial
- Easy to set up and understand
- Simple pricing with no per-user charges
- Powerful collaboration features
Cons
- Limited third-party integrations
HeyOrca
Finally, a collaborative social media management tool designed for agencies.
HeyOrca’s social media calendar allows you to effortlessly schedule and collaborate on social media posts, manage content approvals, and report on your results… all in one place.
It’s a visual platform built for social media managers that need to collaborate and communicate digitally on content – whether it’s with a client or internal team. Here’s how Alicia from Conversion Interactive Agency describes her experience:
I love that our content creation and client approvals all happen in one simple, easy-to-use platform. It really opened the door for more direct collaboration with our clients and empowered our team to build stronger relationships with them. HeyOrca’s support team is unmatched – any questions or suggestions are addressed lightning fast and they’re always friendly and great about following up.
HeyOrca enabled us to make the switch from spreadsheets — a clunky, outdated process, to a completely seamless workflow that enabled our team to work smarter and more efficiently.
Pros
- Rated 4.8/5 stars on G2
- Free 14-day trial
- Very low learning curve
- Unique pricing model – every calendar comes with unlimited users, social posts, media storage, support, and up to 10 connected social accounts
- Calendar format allows you to easily manage scheduled posts & plan future content
- Visual editor shows you exactly how posts will appear on social media while you create
- Easily share scheduled posts with clients or managers for approval or feedback
- Instantly pull social media reports & share them with clients or management
Cons
- No optimal posting times (Coming soon)
- No paid post promotions (Coming soon)
Skype
Skype is an instant messaging and calling app and is one of the popular project collaboration tools. It allows audio and video calls between multiple devices like one on the laptop and the other on phone. Bring your teams together through group video calls and give great presentation online with the help of screen sharing. You can make free or low-cost calls locally or internationally.
What’s unique about Skype?
- Stay in touch with people all over the world for free with voice and video calls, text messages and screen sharing.
- Group calls. Get a group of people together on one call – you can add up to 25 people.
- Notifications based on mentions
- With voicemail, you record a personal greeting in your own voice
WebEx
WebEx is for businesses that rely heavily on meetings that need a full-featured communications software solution. It offers much secure team workspaces in the cloud. With WebEx, businesses can streamline their businesses and help solve real human problems.
What’s unique about WebEx?
- HD video conferences with collaboration and file-sharing capabilities.
- WebEx mobile app for iPhone, iPad, Android, and Blackberry.
- Get your own personalized meeting room
ClickMeeting
ClickMeeting is a browser-based web conferencing tool that comes along with dynamic features. It is mainly used to make webinars more effective and online meetings more collaborative. You can connect seamlessly with others regardless of location and operating system. Overall, ClickMeeting is a perfect tool that fosters effective communication and collaboration.
What’s unique about ClickMeeting
- Easily engage your audience and allow more room for interaction.
- Offers high-quality and live seminars
- View and export detailed info and derive useful predictions and trends
- Share screen and videos with other attendees
- Getting started is hassle-free and only takes a moment
Google Docs
Google docs is another simple way of collaborating with a small or big team. You can easily share, edit, and eventually, publish documents of all kinds, make spreadsheets and presentations. Everything here is for free and easy to use. And once you have set the offline mode on your Google docs, you will not need an internet connection to use the docs.
What is unique about Google Docs:
- Easily create and edit documents online
- Format documents with Google Fonts typefaces, images, tables, and more
- Import Word documents and export in Word and PDF formats
- Collaborate and co-edit docs remotely
Conclusion
Web-based collaboration tools bring people together over shared documents, calendars, contact lists, and other data. Web-based collaboration tools are available to use via the Internet or an organization’s internal secure intranet.