What are the HR Tools

HR tools are a wide range of technological solutions that help organizations manage their day-to-day HR activities effectively. HR processes are compliance-driven and performing them manually is cumbersome, time-consuming, and arduous. HR tools leverage the power of automation allowing HR staff to save time, cut costs, and manage their employees easily.

HR software saves you time by helping automate simple processes such as holiday allowance, absence tracking, and training. It can also help you streamline processes to increase overall productivity and work management.

The Human resource management tools help an HR team to apply the organizational policies and practices to the employees so that they get to access the things related to HR in their day-to-day work. These are very much made in line with the specific requirements of each organization. The essentials are that they should be easy to use, compliant with the laws, generate data in real-time, improve security, and much more. We will look at some of these features in detail in this article.

Human Resource (HR) tools are an employee’s best friend, especially at the beginning of their career. HR Tools also help managers to succeed in efficiently managing the staff. They have better control over their staff which leads to better results on the job for both supervisors and employees.

Benefits of HR Tools

Recruiting is filled with lots of function that calls for a variety of HR software. Some tools help to support your recruiting process and they are:

HR Tools for Candidate Interviewing

HireSelect® by Criteria Corp: A testing platform that provides online pre-employment aptitude, personality and skills tests. These tests are designed by Harvard psychologists and help you assess candidates more objectively with quantifiable data.
Plum.io: A tool that uses screening surveys and behavioral science to match candidates with hiring teams and roles. Plum.io helps you shortlist candidates and interview applicants using structured behavioral questions.

HR Tools for Video Interviewing

HireVue: A video interviewing platform that supports standardized interviews and uses machine learning to predict future performance. This tool also enhances your employer branding efforts with features like branded videos and landing pages.
Spark Hire: A video interviewing platform for conducting one-way or live interviews. Each video is recorded so you can review it at a later time with your team. You can also create branded videos and schedule interviews efficiently.

HR Tools for More Objective Hiring

GapJumpers: A platform where you can conduct blind interviews with qualified candidates for tech and design roles. Not knowing what candidates’ look like or what their gender is can help your hiring teams focus on job-related criteria.
Interviewing.io: A technical interviewing platform where candidates can practice interviewing with companies anonymously. Blind interviews help candidates perform better and showcase their skills.
Codility: A tech recruiting platform that supports coding challenges and online technical interviews. Use Codility to create tests, evaluate candidates’ code and connect with the best programmers.

Support Performance Management

Performance appraisal software can be a stand-alone solution or part of an integrated HR Information System (HRIS). Stand-alone products can have broader functionality, but make sure they integrate with other HR tools you use. Here are a few cloud-based, dedicated platforms:

15Five: A platform that fosters communication focusing both on performance and employee engagement. Managers can ask employees questions, run short polls, comment on answers and set objectives. Their “weekly check-in” function helps managers monitor employee morale too.
Small Improvements: A performance management platform that facilitates continuous feedback and goal-setting on top of a customizable performance review process. This tool’s “Praise a Coworker” function helps create a culture of trust.
Trakstar: A tool that provides flexibility in setting up your performance evaluation process. You can design custom forms for reviews and different workflows for each team or department. Real-time reporting and feedback features help keep everyone in the loop.

Monitor Training and Learning

Corporate training involves training employees, customers, and partners. You can create courses, monitor progress, and organize training activities with a Learning Management System (LMS):

iSpring Suite and iSpring Learn: iSpring Suite is a PowerPoint-integrated tool to help you build eLearning courses. iSpring Suite has a free version with limited capabilities, while their paid, cloud-based version offers a large content library. iSpring Learn helps you organize and monitor your training programs.
Matrix LMS: A cloud-based platform that facilitates communication between learners and includes authoring tools for creating courses. Matrix LMS also has gamification options to encourage learning and helps you track progress and apply scores.
TalentLMS: A cloud-based system for building trainings reusing old content or finding new content on the Web. You can also create your own eLearning portal with customizable logos and themes. TalentLMS has gamification options and lets you create lesson paths to facilitate learning.

HR Tools Measure Employee Engagement

Asking for employee feedback builds trust and can result in many positive changes in your company. Recognizing and rewarding feedback is good for morale. Here are a few tools to survey and reward your employees:

Bonusly: A tool for employee recognition. Bonusly uses “micro bonuses” – small pieces of recognition that come from peers and managers for a job well done. Employees can use their micro bonuses to get rewards from a custom catalog.
Culture Amp: An app that provides a library of customizable surveys created by a team of organizational psychologists. You can send surveys and benchmark results across organizations similar to yours.
TINYPulse: An app that helps you survey employees and identify trends through a metrics dashboard. Employees can submit any suggestions they have anonymously, upvote their colleagues’ suggestions and praise their peers.

Keep all functions in one place

Fully-fledged HRISs support your HR needs by providing a range of tools. At a minimum, they offer a centralized employee database, payroll and benefits administration, timekeeping, onboarding, and compliance reporting. Most HRISs integrate with other tools, so you can also take advantage of the flexibility and added features of a stand-alone product. Here are a few HRISs to consider:

BambooHR: HR software that focuses on onboarding, tracking time off and maintaining records and a complete employee database. Other features include applicant tracking, performance management, HR reporting and Bamboo Payroll™.
Namely: A complete system that provides employee database, payroll and benefit functions. Namely’s talent management features include custom performance reviews and effective orientation processes.
UltiPro: A comprehensive HRIS that links performance management to related functions, like compensation and succession management. Other UltiPro functions include timekeeping, workforce analytics and business intelligence.

Managing Recruitment

Using HR digital platforms to manage recruitment is very effective, it is an area where innovation is more evident compared to traditional methods. Recruiting software simplifies the process of selecting candidates. It allows you to publish job advertisements, receive and classify applications, it manage the process of selection of candidates, and perform other functions, eliminating the hassle of managing these processes manually.

Recruiting new employees is a complex process. Some recruiters search for new employees by publishing advertisements on specialized portals and assessing job applications, as well as checking amongst the company’s network of contacts. During this process, after candidates are selected, each one needs to be interviewed (sometimes more than once) in order to evaluate their experience and motivation, and then the most suitable candidate is chosen. The margin of error, however, remains large with regard to their actual competence, their ability to work in teams, and many other skills and aptitudes deemed necessary for successful integration in the company such as, for example, commitment to the values of the company or their ability to work within a group.

Conclusion

There are many strategic planning tools for human resource management. Human resource management is one of the most difficult jobs in any organization. These tools are used to achieve effective human resource planning. We work in companies, we interact with the world in the position of an individual. We want our family to be safe and well-off. We want to enjoy good health. We also want that our relatives remain happy and healthy, to live well with our parents or elders, that our children become decent people.

Human resource is the main part of every company. It is the human resource departments’ job to ensure the company attracts, develops, motivates, and retains good employees. There are many different tools that can be used to manage this process. Understanding what each tool is used for will allow you to choose the best one for your company.