Maybe you’re a landlord and you’re wondering if you should use landlord property management software to take care of your rental properties, or if it’s just more hassle than it’s worth. Or maybe you hate spreadsheets, and you’ve heard something about property management software that makes your mind turn. But which landlord property management system should you use?
Landlord Property Management Software
Buildium
Building managers can handle everything from online rent payments, vacancy management, maintenance schedules, and accounting using Buildium, our top pick overall. Buildium automates the entire property management process through tools for bookkeeping, business operations, leasing, and community association management. Through tenant and lease tracking, automated rent and fee reminders, full general ledger accounting, and on-demand reports, it supports the lead-to-rent collection cycle. Buildium includes a specialized tenant portal among its capabilities, which enables property managers to receive online payments instantly.
While there is no free version, they offer a free 14-day trial. Pricing is based on the number of units you manage and starts at $50 per month for the essential plan. The more units you have, the lower the cost per unit. However, your total cost will be higher, obviously. Buildium also has a 10% discount for anyone that signs up for annual billing.
As it streamlines the whole process, Buildium is fairly simple to use, although basic users may not be able to maximize all of its features. To help users find their way through it easier, Buildium has a ticket-based customer support system, although there were some complaints about the slow responses clients received from it.
To support its features, Buildium integrates with several outside software platforms, including Apartment List, Apartments.com, Forte, HappyCo, HotPads, Lovely, TransUnion, RevSpring, MSI, Nelco, Tenant Turner, PayNearMe, Trulia, Zillow, and Zumper.
The idea began between 2002 and 2003 when Michael Monteiro & Dimitris Georgakopoulos started their rental property business and realized they needed software that will help them manage their properties easier. In 2004 they founded Buildium, which quickly grew to 10,000 customers by 2014, receiving many awards and recognitions to date.
TurboTenant
Numerous platforms for rental property management provide free trials, but frequently only for a small number of units or for a brief amount of time. Contrarily, TurboTenant will continue to be completely free regardless of how many units you manage. TurboTenant has a user interface and setup that make it quite simple to use, in contrast to the many free rental property management software systems that leave a lot to be desired.
While TurboTenant is free for landlords, tenants must pay $55 for application and screening, 3.49% for using a credit card to pay rent, and a monthly renters insurance premium as little as $8. Several optional services, such state-specific lease agreements, are available for one-time purchase by landlords.
Landlords may handle applications and assess tenants online with the help of TurboTenant’s services, which also include making specific listing pages and sending bulk tenant messages from a single inbox. Landlords may market a vacant home on various platforms with a single click by integrating with Facebook Marketplace, Realtor.com, Rent.com, Apartment List, RentPath, and other rental listing websites.
After that, you may use TransUnion to check potential tenants, use the platform to send and sign all papers, and submit payment and maintenance requests online. ACH payments are free, however credit card payments have a cost of 3.49%.
Although it is a free, cloud-based platform, Forbes and Inc.com have both featured and complimented it. Since TurboTenant’s launch in 2015, the dependability and assistance offered by their online tools have been demonstrated and endorsed by the over 400,000 landlords who use their program.
AppFolio
AppFolio has created a wide range of capabilities for landlords who need to run and expand their businesses remotely in addition to supporting all unit kinds, earning it our top pick for the greatest advanced features.
For residential landlords, AppFolio offers two alternative plan tiers, in addition to plans for community associations and commercial landlords. There is a per-unit price for the plans, but there is a minimum. The monthly minimum for residential landlords for the core plan is $280.
To set up an AppFolio account, you would need to pay an onboarding fee, after which the cost of each property is as follows:
- Residential Core: $1.40 per unit monthly (min $280)
- Residential Plus: $3 per unit monthly (min $1,500)
- Plans for community associations and commercial landlord are also available.
Apart from residential and commercial real estate, AppFolio also assists community associations and student housing. AppFolio has all the features a landlord could possibly need, including utility billing, accounting software, rent collection features, maintenance request tools, marketing tools for various platforms, and customizable online leases. Each feature is created specifically for the property type you’re using.
Artificial intelligence-powered leasing assistants, professional websites for your properties, premium leads, tenant screening, tracking of proofs of insurance, online payments, maintenance contact centers, utility management, automated accounts payable, and tenant debt collections are just a few of the advanced features available.
AppFolio was established in 2006 and has been offering clients property management services for more than ten years. Since it was the first product they created, they are most proud of and constantly improve their property management software. With over six million units managed on the platform, the business is still expanding and is listed on the NASDAQ.
Propertyware
Propertyware, which focuses on managing single-family homes, is the ideal option because it is straightforward to use and lacks the sophisticated features that commercial management software can have. Propertyware’s administration tools will be useful to you, especially if you rent out just one or two houses. It includes online rent collecting, accounting, maintenance requests, marketing for vacant properties with leasing agents, marketing with listing syndication, tenant screening services, lead tracking and follow-up, and a gateway for vendors. It also offers everything a landlord could possibly need.
Currently, Propertyware has three pricing tiers: Basic, Plus, and Premium, with prices per unit starting at $1, $1.50, and $2, respectively. You may manage the properties with owner and tenant portals, run reports, market your job openings, and streamline maintenance work orders, accounting, tenant screening, and rent payments with the Basic plan. Conveniences like two-way texting, eSignatures, and inspections are added by the Plus package. You can add portals for your vendors and manage your maintenance projects when you are at the Premium level. This program is suitable for managers of at least 250 houses because each corresponding tier has a minimum monthly fee of $250, $350, and $450.
DocuSign integrations are available for efficiency, however Propertyware decided against integrating with third-party applications for marketing, lead generation, and tenant screening.
RealPage, a Texas-based business established in 1998 and currently serving over 12,400 customers from North America, Europe, and Asia, is the owner of Propertyware. Users benefit from software created by people who are familiar with the real estate sector and its workings because all members of Propertyware’s executive team have over 20 years of real estate industry expertise.
SimplifyEm
The greatest fit for SimplifyEm is a small portfolio of properties since, if you start out with less than 10 properties, you can keep your costs as low as $25 per month. SimplifyEm supports any number of units from one to 2,000.
Starting at $25 per month for 10 units, the cost. Afterwards, the price is $35 for 20 units and $45 for 30 units. It costs $60 at 50 units, $75 at 75 units, and $100 at 100 units. You are not required to input a credit card when setting up a free 15-day trial account. To manage this platform, no specialized professional is needed. Regardless of experience, independent property owners should find this simple.
Each package comes with email and phone support, tracking of expenses and income, reports on tenant and lease management, renters insurance, and more.
With SimplifyEm, landlords can manage their rental properties quickly and easily while also saving time and money. It enables users to keep tabs on their earnings and outgoings, collect rent and rental application information online, screen potential tenants, produce and review owner reports, keep track of maintenance requests, save documents, and automate repetitive chores. Due to its cloud-based nature, you can start using it right away.
SimplifyEm was established in 2006 with the intention of creating software that caters to the demands of active real estate professionals by employing the most recent advances in user experience and web technology. More than $42 billion in real estate assets have been managed by the corporation, which has customers in both the United States and Canada.
MRI Software
The financial complexity of commercial properties is higher, and the investors who hold them have various information needs for their assets, such as investment management reports and strategic planning and analysis. The best rental property management software for commercial properties is MRI Software because it was created from the ground up to fulfill these demands.
MRI Software supports both commercial and residential properties, however due to the way its features are built, it is more appropriate for the commercial sector or companies with substantial residential property holdings. Simply said, a smaller residential landlord would pay for too many items they would never utilize. It can be installed or purchased as Software as a Service and is best suited for managing bigger property portfolios (SaaS).
MRI Software doesn’t have set pricing tiers because it offers a wide range of services for various clientele kinds; instead, it customizes the cost to each client’s requirements. Users can thus decide what services they want to include in their package and whether they require all of the services offered, such as online rent collection, lease templates, integrated accounting, maintenance requests, tenant screening insurances, multifamily insurance, resident communication, investor relations, rent and vacancy tracking, manager compliance, and credit risk management, or just some of them.
There is no free trial and you must call them for a quote so they may speak with you over the phone and find out exactly how you want to utilize the software. Despite the lengthy process—which sets it apart from rivals who merely post their prices online—many commercial property managers and owners have regarded MRI as a fair value for the price they were privately priced on Getapp.com and Software Advice.
MRI Software, a Cleveland, Ohio-based company founded in 1971, began by offering property management services before branching out to include cloud-based software and an app. A proof to their dependability and quality is the fact that they have more than 52,000 clients in more than 170 countries, as well as more than 300 partners who support them.
Yardi Breeze
Yardi Breeze is the best option for you if you want to have access to cutting-edge features that make using your cloud-based property management software easier.
Yardi Breeze has no startup fees, and with the less expensive residential plan, each additional unit is $1 per month. Considering all the features it offers, this property management software is quite economical. If you own residential properties, you must spend at least $100 monthly ($1 per unit), and if you own commercial properties, you must spend at least $200 ($2 per unit). Additionally, there is a second residential package called Breeze Premier, which has a $400 minimum and costs $2 per unit per month.
The features include built-in accounting software, online rent collection, rental applications, templates and addendums, maintenance requests, automated marketing, activity calendars with tasks, renters insurance, tenant communication options, workflow sheets, and outsource payments. All these allow users to manage their properties, tenants, and finances with a few online clicks. But what separates Yardi Breeze is the unique feature that allows tenants to take photos with a smart device and directly attach them to a maintenance request on an online platform.
The system is pretty simple to understand, according to previous clients, but even for those that have problems setting it up, Yardi Breeze offers free training and customer support to set up your account and learn the software.
Yardi was founded in 1984 to provide software solutions to the real estate industry.
Best Property Management Software for Small Landlords
TenantCloud
With a free TenantCloud account, landlords can manage up to 75 units, track one appliance, such as a refrigerator or dishwasher, use one landlord lease template, receive 10 service reminders, and have 512MB of storage available. Landlords can also handle maintenance issues online thanks to TenantCloud’s maintenance management system. Landlords may connect with service providers, send messages, manage invoicing, and receive video and photographs of tenant maintenance requests.
Additionally, Rentler, a service provided by TenantCloud, offers a free real estate listing website that is syndicated with a number of well-known websites, including Apartments.com, Zillow, and Facebook Marketplace. This can greatly increase the visibility of your listings and help you draw in prospective tenants.
Landlords can create documents like leases using TenantCloud and have them digitally signed. Additionally, state-specific lease templates that adhere to each state’s lease laws are included. The content of your lease can be pasted into the system or uploaded as a PDF. As with any digital signature service like DocuSign or PandaDoc, you can also include merging fields that will update with each new lease you create.
Avail
With Avail, independent landlords may manage every aspect of their rental property on their own, from online rent collection to managing property advertising. Independent landlords can quickly find renters to fill openings, sign leases, verify credit histories, and collect rent thanks to its user-friendly website.
Avail likewise offers a free subscription plan, but in contrast to TenantCloud, it only includes the most fundamental property management capabilities, such as syndicated listings, applicant screening, state-specific leases, online rent payments, and maintenance tracking.
Additionally, independent landlords are able to quickly request rental applications that include vital details like contact information, employment histories, and residence histories that help decide whether the prospective renter is qualified to dwell in the rental property. The platform also makes it easier for landlords to communicate with tenants by enabling them to book tours with potential tenants, conduct prescreening interviews, and handle maintenance requests from current tenants.
Buildium
Buildium offers adjustable pricing for up to 5,000 units, making it a great choice for big property management companies. Each plan comes with tools for managing rental properties, such as web portals, tenant communication, and expedited application procedures. These technologies support landlords in managing and monitoring daily operations, including the rental payment process. Aside from free e-leases, Buildium also provides free property inspections; however, the Essential package includes a cost that starts at $40.
The program offers a free, attractive website that helps property managers build their brands and market their vacant units quickly. In order for potential residents to apply on your website when interested in a unit, it also enables you to modify the rental application.
To help you with the learning curve, Buildium provides comprehensive customer assistance and Buildium Academy, its self-guided training program. From fundamental setup to complex procedures like leasing and association administration, Buildium Academy covers it all.
SimplifyEm
For landlords and property managers with up to 2,000 units, SimplifyEm is a simple-to-use cloud-based property management solution. Before you can begin, there is no extensive training or additional tool expertise needed. Users can access SimplifyEm from any location in the world using the internet. With its features for capturing tenant information, monitoring insurance, tracking deadlines, creating invoices, and collecting online rent payments, it enables property owners to have better insight into both their occupied and unoccupied units.
The accounting module of SimplifyEm handles accounts payable and receivable, periodic rent payments, as well as transaction history. The software also creates monthly statements and exports rental data to connected programs like QuickBooks and Excel. Additionally, landlords can email all renters at once or provide mass reminders.
Property Manager Cloud
For managers of a variety of property kinds, Property Manager Cloud is the best option. It is a fantastic option for property owners managing both commercial and residential properties because it can handle single-family homes, multifamily homes, mobile home parks, and even hotels.
Users may automate daily operations including application processing, tenant notices, and bookkeeping thanks to Property Manager Cloud’s functionality. To make monthly payments more convenient, property owners can even set up an automated debit system with the residents.
In addition to this, it gives tenants access to a tenant site where they may pay rent, request maintenance, monitor due dates, and view payment history. The owner portal in Property Manager Cloud enables customers to view up-to-date information about their properties across several locations and create reports.
TurboTenant
The most cost-effective monthly membership option for TurboTenant’s property management software is available for free and starts at $4.92. Features for lead management, tenant screening, online rent collecting, document management, maintenance requests, and expense monitoring are included in all subscription tiers. Additionally, property owners can alter their plan and pay for add-on services such as lease addendums and e-signatures that are required.
TurboTenant provides tools that make managing tenants for landlords easier, like the ability to make specific listing pages and send mass communications to tenants from a single email. By integrating with Facebook Marketplace, Apartment List, and Realtor.com, landlords may also market a vacant home across several sites with an one click. In order to speed up and simplify operations, landlords may also use TransUnion to evaluate prospective tenants. They can also email and sign any paperwork online using the platform, as well as submit requests for payments and maintenance.
Commercial Property Management Software
DoorLoop
DoorLoop is a complete property management software tool that makes managing and growing your portfolio simple and easy.
The dashboard is designed to be highly intuitive and easy to use (and easy to get started). It comes with a full suite of features that make it easy to centralize and streamline your entire property management business.
Features include:
- Accounting suite designed to replace QuickBooks, including a variety of payment methods, custom reports, a complete chart of accounts,
- Built-in CRM and tenant portal that allows you to collect rent, receive maintenance orders straight from tenants (and even communicate with them from within the platform), offer renters insurance, and more
- Easy maintenance order management, including everything from work order creation to tracking and vendor payments
- Marketing features including automatic listing, scheduling showings, tenant screening, and more
- Owner portal that provides access to reports and allows you to print checks
DoorLoop Pricing
Not sure if DoorLoop is for you? Our full-service property management and accounting software is 50% off your first two months.
(That includes unlimited support & training as well.)
Pricing starts at only $49/month for your first 20 units.
RealPage Commercial
RealPage Commercial is a complete property management solution geared towards commercial portfolios.
It has a full suite of features that covers everything you’d need to manage your commercial portfolio.
They’re known for a convenient lease administration feature and an easy-to-use common area maintenance reconciliation system.
Features include:
- Tenant portal that allows tenants to make payments online, view balances, and more
- Work order management
- Robust accounting features including calculators for late fees, recurring charges, rent percentages, and CPI increases
- Leasing automation features
RealPage Commercial Pricing
RealPage Commercial separates its commercial pricing based on the type of property: office & retail assets and industrial assets.
They also offer a unique square footage pricing model, with their Office & Retail Assets plan. This plan comes out to $10 per month per 10,000 square foot while their Industrial Assets plan comes in at $5.83 per month per 10,000 square foot.
Total Management
Total Management is a cloud-based property management solution that serves both residential and commercial property managers.
They offer a robust set of commercial capabilities, including tax and insurance reconciliation and communication management.
They’re known for their easy implementation, so getting started is fast and straightforward. Users also generally report ease of use, though their pricing is high compared to other solutions.
Features include:
- Tenant portal including online bill pay
- Employee work order communication
- Duplicate invoice catcher
- CAM/Tax reconciliation system
Total Management Pricing
Total Management has a one-time onboarding fee that includes support and 30 days of 1-on-1 life product training. However, this price is not listed online.
Monthly pricing for their commercial solution comes in at $2.50 per unit per month with monthly minimums, though they are also not listed online.
MRI Commercial Management
MRI Commercial is one of the most well-known commercial-specific solutions, with a robust set of features and leasing tools that includes a good level of customization.
However, you pay for that robust set of features, and the MRI interface is known for being a bit dated.
Features include:
- Online bill pay
- Lease templates
- Robust reporting tools
- Automated accounts payable
- Work order management
MRI Commercial pricing
MRI doesn’t offer any of its pricing publicly, so you’ll need to contact them directly for more information and to set up a demo.
AppFolio
Appfolio is another notable option similar to MRI. It includes a powerful set of tools and virtually everything you’d need from a commercial property management accounting software.
Its interface is easy to use as well, though it can feel a bit complex and overwhelming navigating the number of features. It balances this somewhat, however, with good training resources.
Features include:
- Utility management
- Work order management
- Good reporting tools
- Online rent payments
- Smart bill entry
- Automated late fees
Appfolio pricing
Appfolio has a flat $400 onboarding fee that makes it one of the more expensive options to get started with. Monthly pricing is between $0.80 and $1.50 per unit, depending on the property type, with a $250 monthly minimum.
VTS
VTS specializes in commercial portfolio management and serves over 35,000 users worldwide.
They offer unique business intelligence analytics features that make closing easier and helps maintain occupancy.
It excels in not only being a property management tool but a commercial property marketing tool as well. However, it can come up short in terms of some of the more unique property management features other tools have.
Features include:
- Marketing/sales-level analytics
- Tenant and inventory management
- Good collaboration tools for users
- Mobile app
- Large number of integrations
VTS Pricing
VTS doesn’t offer its pricing online, so you’ll need to contact a sales representative to get more information and schedule a demo.
CRESSblue
CRESSblue is a cloud-based commercial property management software geared explicitly towards net lease properties, such as retail shopping centers.
They’re known for a good range of automation systems, including automatic leasing calculations and scheduling with full integration between its various features.
However, the initial setup can be a bit cumbersome if you have an extensive portfolio.
Features include:
- Work order management
- Lease abstracting and budgeting
- CAM reconciliation
- Reporting
- Asset management
- Automated leasing calculations
CRESSblue Pricing
CRESSblue offers a unique pricing model, basing their pricing on a combination of the number of users, offices, and leases you manage.
For specific pricing, though, you’ll need to contact a sales representative as they don’t offer their pricing online.
Yardi
Yardi Breeze is Yardi’s smaller-scale property management solution.
If you’re starting, Yardi is intuitive and straightforward and offers many of the great features that Yardi’s more robust property management solution provides.
Training materials also make it easy to get started as you can learn directly from the software. This makes Yardi one of the better options if you only manage a few properties and are new to property management.
However, Yardi Breeze is one of the pricey options out there, making this a less-economical option for new property managers.
Features include:
- Automation features such as scheduling and leasing calculations
- Robust accounting
- Owner reports
- Tenant communications
- Work order management
Yardi pricing
Yardi uses a unique pricing structure that is based on the type of property. However, beyond that, their pricing model is familiar.
For example, Yardi for commercial property costs $2 per unit, at $200 minimum per month. They also offer a premium plan, though they don’t provide pricing for that publicly, so you’ll need to contact a sales representative.
SKYLINE
SKYLINE is a property management accounting solution for small to mid-sized portfolios.
The software offers a robust set of features with a wide range of functionality, from accounting to tenant management, scheduling, maintenance management, and more.
It’s known for having a user-friendly interface that’s easy to get started with and easy to learn. However, combined with its various features, it comes in at enterprise-level pricing.
Features include:
- Good accounting features
- Lease tracking
- Budgeting
- Automated scheduling and invoicing
- Tenant portal
- Document management
SKYLINE Pricing
SKYLINE doesn’t offer its pricing publicly, but you can find out more by scheduling a demo online.
Re-Lease
Re-Leased is a dedicated commercial property management software known for being easy to use and good documentation features.
It has a visually pleasing UI and makes it simple to find anything you need, though their customer service response rate sometimes causes complaints.
Features include:
- Tenant communication
- Compliance management
- Good accounting features
- Integrates with Xero
- Payment and task alerts
- Calendar with scheduling features
Re-Leased Pricing
Re-Leased doesn’t offer its pricing publicly, so you’ll need to contact them for a demo to learn more and see if they’re a fit.
Online Property Management Software
MaintainX
The CMMS software MaintainX was created with mobile users in mind. It is nimble, sleek, and incredibly user-friendly. Large fonts, streamlined color palettes, and toggle settings for tidy user dashboards are all features of the app’s native mobile experience.
The application offers more than just the fundamental functions—work order management, asset management, and inventory management—by delivering “the wow factor” with its corporate messaging and sophisticated reporting tools.
Property managers and maintenance specialists can communicate in real time using individual and group messages on their PCs and mobile devices with the help of MaintainX.
Real-time texting is the most frequently mentioned “favorite feature” among product users, followed by work-order commentary. Favorite features include offline mode, digital checklists, purchase orders, requestor portals, time and cost tracking, and offline mode. Property managers may manage workflow audits and inspections, standard operating procedures (SOPs) digitization, and equipment maintenance using MaintainX.
Hippo
Hippo offers users a customizable, thorough, and intuitive CMMS experience. The fundamentals for managing PM schedules, organizing asset data, and managing equipment supply are available to property managers.
The computerized work request system has been a great asset for Capterra’s maintenance managers in helping them categorize costs, support budgetary requirements, and improve schedule compliance. Due of Hippo’s compatibility with iOS and Android smartphones, field service technicians may provide real-time updates.
FMX
FMX is distinctive in that it combines CMMS and facility management functionality into a single software suite. Property managers may optimize operating procedures, keep track of maintenance chores within larger facility efforts, and make data-driven decisions that increase productivity thanks to the hybrid feature.
The one software application that accommodates numerous departments—technology, maintenance, transportation, grounds, and athletics—with one login gateway to enter work requests is valued by K–12 educational providers.
Additionally, FMX is known for offering its clients 24/7 help from LIVE specialists.
Fiix
Another choice for property management software to think about is Fiix. Users may streamline maintenance activities, organize assets, and include other property management features.
Similar to the previously listed service providers, Fiix offers a variety of skills required for facility maintenance plans. To meet the demands of both office workers and field technicians, it is compatible with desktop and iOS devices.
With the launch of its AI-powered system Fiix Foresight, Fiix has just started to advance data analysis by identifying trends in equipment behavior. The data can be used by managers to address unidentified bottlenecks in operational workflows.
DoorLoop
DoorLoop is an all-in-one property management software with a robust set of maintenance management tools.
You not only get access to major property maintenance features such as:
- Create and manage work orders with a complete order history
- Easily allow tenants to send in maintenance requests
- Communicate with tenants in real-time on those requests
- Assign to a vendor and issue the payment when they complete the order
- And track it all via a convenient mobile app
The finest maintenance management tool will fulfill your needs without adding complexity to your current software stack.
Therefore, consider how a piece of software will impact your company’s overall operation in addition to what it can perform.
A specialized maintenance management software might have a few potent capabilities you need, but if it’s just another piece of software, it might end up making things more difficult.
UpKeep
For those searching for something with more sophisticated maintenance management features, UpKeep is an enterprise-level maintenance management system.
It lacks many essential functions because it isn’t intended for property management, but it does offer special maintenance-related features like automatically delivering work orders and assigning work orders a priority level.
Service Fusion
A maintenance management solution for small- to medium-sized organizations is called ServiceFusion.
They are not created exclusively for property management, serving everyone from appliance maintenance experts to property management firms (nor do they have other property management features). However, people cite a high level of usability.
FTMaintenance
FTMaintenance is a feature-rich and user-friendly solution that allows organizations to take complete control of their maintenance program. Executives, maintenance managers and technicians can use a unified interface to document, manage and track all maintenance activities.
- Scalability: FTMaintenance is built to grow with your business. You can start small and easily scale up to accommodate a growing maintenance team, other departments within your organization and additional locations.
- Rapid Deployment and Startup: Get your system up and running quickly so that you can start reaping the benefits of your maintenance management software right away.
- Support Network: Take advantage of the highly-responsive support team to clear doubt and troubleshoot technical problems.
- Quick Work Order Closure: Guide employees through work orders in a stepwise manner. Improve data entry by creating an approval process and customizing fields.
- Paperless Processes: Replace hard copies, manuals and spreadsheets by bringing all information about assets, equipment and inventory into one centralized database.
Primary Features
- Asset management: Manage all company assets and equipment. Keep information such as bills of materials, service history and work orders in a central location for easy access by team members.
- Work Order Management: Generate and track work orders automatically. Plan ahead with a flexible maintenance calendar that includes schedule views to automate work order assignment, distribution and activation.
- Inventory management: Keep track of MRO inventory across multiple facilities. Keep inventory counts up to date by sending out automated notifications when supplies are running low.
- Maintenance Reports: With over 140 built-in reports, you can create comprehensive maintenance reports. To make informed business decisions, analyze data using customizable filters and data views.
- Mobile Accessibility: Access work orders from anywhere, at any time. Enable field maintenance personnel to use mobile devices to create, track and update maintenance activities.
Limitations
- Default reports are limited.
- Difficult to choose and edit custom fields.
- Printing issues after PMs are released.
eMaint
eMaint is a CMMS solution hosted in the cloud that helps businesses manage assets, optimize workflows, manage inventory using the IoT and schedule preventive and predictive maintenance. It is an excellent option for property maintenance for businesses of all sizes.
- Planned Maintenance: eMaint lets users create an unlimited number of preventive maintenance tasks on a calendar-based interface or based on meter readings for individual assets.
- Increase Productivity: Preventive maintenance plans and work order management help technicians streamline activities such as repairs and work requests. Both management and technicians benefit from mobile access because they are no longer tied to a desktop to create write-ups or work orders.
- Improve Visibility: Condition monitoring, reports and work order management all help increase visibility into the organization’s day-to-day operations and provide transparency into workflows.
- Boost ROA: By optimizing asset uptime, extending asset life spans and reducing unexpected failures through routine maintenance activities, organizations can maximize their return on assets.
- Ensure Regulatory Compliance: Audit trails, usage logs and other detailed documentation options assist users in maintaining records that demonstrate regulatory compliance, preparing for inspections and educating users about regulations.
Primary Features
- Work Order Management: Guests can request work orders through a user portal. You can schedule recurring maintenance tasks and assign them to technicians on-site or in the field. It also offers a digital signature option for admins to sign off on completed work online. Management can oversee work permits, store records and edit permissions with the built-in PDF editor.
- Inventory Management: Get visibility into spare parts inventory to ensure they are available for crucial repairs. Keep stockrooms organized with barcode tracking.
- Maintenance Management: Users can schedule maintenance tasks, assign them to technicians, create preventive maintenance plans and streamline repair work with the maintenance management capability.
- Account Management: Account managers can consolidate accounts with enterprise-level reporting and data integration. They can compare performance across locations and break them down by facility. Managers can also utilize global accounts to edit work orders for multiple regions.
- Condition Monitoring: The condition-based maintenance tool monitors asset metrics such as noise, pressure, vibration, temperature, flow, lubrication, wear and corrosion. You can define upper and lower thresholds for these metrics, and the system will trigger an alert if those thresholds are exceeded so technicians can immediately perform maintenance.
Buildium
The administrators of residential and association properties can manage every part of their operations, including vacancy, rent, and maintenance schedules, with the aid of the web-based property management tool known as Buildium. Fundamental features including full general ledger accounting, tenant and lease tracking, on-demand reports, and automatic rent and late charge reminders simplify the management of the rent cycle. Through the tenant portal of the software, automated rent collection and internet payments are made simpler.
AppFolio Property Manager
An program called AppFolio Property Manager has administration and accounting features. This property management tool is crucial for addressing business requirements including marketing, accounting, application screening, online rent payment, online lease negotiations, and other important duties. The program allows users to obtain a professionally designed job posting package that can be printed or manually posted to Craigslist and other sites. It provides a thorough platform for payments that includes a variety of payment methods like credit cards, e-checks, and electronic cash payments.
Easy Storage Solutions
A web-based property management tool called Easy Storage Solutions offers a wide range of services to help storage facilities. The app allows processing credit cards, bookings, and online payments. Other services offered concurrently include calculating late fees, reminding renters to make payments via text or email, managing collections, creating invoices, and carrying out other self-storage tasks. The program can also create statistical reports, work with Google Maps, and save contact information for users.
Rentec Direct
Landlords and property managers that oversee between 25 and 5,000 units can take advantage of management services from Rentec Direct. Financial reporting and general ledger accounting are among the features, and QuickBooks is optimally synchronized. Online portals for landlords and tenants as well as a personalized website to advertise your homes online are additional features. This property management program also supports the tracking of work orders, payment vacancy listings syndication, processing of credit card payments, and online rental applications, among other things.
InnQuest
The hotel and hospitality industries are the target markets for InnQuest software. A central reservation, front office, housekeeping, online booking engine, core accounting, guest relationship management, and maintenance management are all included in the fully integrated suite it offers. An import/export wizard in this property management tool makes it simple to transfer data including accounts, guest profiles, invoices, and travel agent information.
Rent Manager
The second all-inclusive property management choice on our list is Rent Manager.
The software offers a respectable app alternative that strikes a solid balance between functionality for expert users and even beginners wishing to get started with something more sophisticated.
The main drawback is that a few functions that you would normally obtain with an all-in-one choice are locked behind pricier additional payment tiers.
Despite this, Rent Manager is a fantastic alternative because it has features like customized training, data migration, and reporting.
Hemlane
The hotel and hospitality industries are the target markets for InnQuest software. A central reservation, front office, housekeeping, online booking engine, core accounting, guest relationship management, and maintenance management are all included in the fully integrated suite it offers. An import/export wizard in this property management tool makes it simple to transfer data including accounts, guest profiles, invoices, and travel agent information.
Conclusion
The majority of the time, landlords with small or large portfolios can manage their activities with rental property management software, including lead generation, occupancy, payment, maintenance, insurance, and financial accounting and reporting. The various software systems often focus on certain specialty markets, from big mixed commercial portfolios to small single-family residential portfolios.