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Best Accounting Software for Small Rental Business

Rental property accounting software can help you keep your books organized, secure, and up to date. With a rental property accounting system, you’ll be able to track your income and expenses on a daily basis. And with detailed reporting features and automated reminders, it’s easier than ever to stay on top of vital tasks like follow-up calls, rent collection, and annual taxes.

While renting may not be a hugely profitable business, it can be one that can get your foot in the door in real estate. With rental properties accounting software, you have a much easier time investing in real estate and managing your cash flow. Here are some best accounting software for a small rental business to help you keep track of your expenses, and income and keep an eye on your property investment during these tough times. There are many small rental property management companies and individual landlords, who were using the outdated QuickBooks to manage their rental properties. However, at this time, there is a list of new and modern cloud-based accounting software possible when it comes to accounting for small real estate businesses.

Renting your property can be a lot of work. You have to make sure that the landlord is happy, while also keeping your tenants happy and making sure you are following all of the legal regulations. If you’re not a great bookkeeper (or simply don’t have time with all that’s going on), this can be very difficult.

Whether you’re a new landlord or an established one, there’s nothing more important than keeping your books in order. With the right accounting software, though, you don’t have to be an accountant to make sense of your business expenses and income. We’ve compiled a list of some of the best options available today so you can get back to what matters most: taking care of your tenants and making money!

Why use rental property accounting software?

Rental property accounting software simplifies your life as a real estate investor. Routine bookkeeping takes just a few minutes each month, tracking receipts and paying bills is much less of a chore, and generating tax-ready financial statements at the end of the year can be done with just the push of a button.

There’s a lot of accounting software on the market today, from services with a monthly billing or annual membership fee to some pretty amazing accounting software that is absolutely free.


FreshBooks, cloud-based accounting software for small businesses, is another great option for landlords. It offers a free trial and comes with a money-back guarantee. With FreshBooks, you can create invoices, track expenses and more—all from your smartphone or computer. This means you can handle your finances from anywhere that has an internet connection. Once you sign up with FreshBooks, the company will walk you through the setup process so it’s easy to use right away.

You’ll also get access to helpful tools like Quickbooks Online integration and payment reminders so it’s easy to keep track of who owes what at all times (and collect on any debts they owe). If the landlord in question doesn’t have much experience using accounting software before this could be a good way to ease them into using one without overwhelming them with too many bells & whistles right off the bat

Zoho Books

Zoho Books is full-featured accounting software that’s perfect for small rental businesses. It also has an online version, so you can access it anywhere there’s the internet. What makes it great?

  • It’s cloud-based, so you don’t need any extra software to run the program on your computer or mobile device.
  • Zoho Books is free and has a free trial period of 30 days just like QuickBooks Online or Xero Accounting Software.
  • You can use Zoho Books with up to 20 items per month before they require payment (and it only costs $5 per item).


Xero is one of the most popular accounting software for small businesses. It’s free for up to five users, including unlimited bank feeds, online invoicing and reporting tools.

It’s available as an app on iOS and Android devices, so you can access it wherever you need it. You can also use Xero to manage other types of businesses – not just rental properties. If you have bookkeeping needs beyond simply recording revenue and expenses in your rental property business, Xero has those covered too! It allows easy entry of customer data (so you can keep track of who owes what), estimates (so you know what work needs doing), purchase orders (for ordering inventory) and finance entries (to record loans).

Wave Accounting

Wave Accounting is cloud-based accounting software that’s designed for small businesses and landlords. It offers many features that are useful for both types of businesses. Wave Accounting has some great features, including:

  • Easy-to-use interface
  • Mobile app support (iOS and Android)
  • Flexibility in currency and tax settings

QuickBooks Self-Employed

QuickBooks Self-Employed is a great option for landlords who want to keep track of their expenses. This software is easy to use and will help you pay your taxes on time so that you don’t get hit with late fees or fines. It also has a strong customer service team, which can be very helpful when you need help getting started with it or have questions about how to use the software.

The cost for QuickBooks Self-Employed per month: $9.99

If this sounds like a good fit for you as well then I highly recommend giving it a try!


Stessa is a cloud-based digital platform created by real estate investors for real estate investors. Property owners can manage, monitor, and communicate the performance of real estate assets with partners or tax preparers. 

Simply enter your property address, connect accounts, and run reports with a single click. Features include a performance dashboard at the portfolio and property levels, automated income and expense tracking, secure document storage, and unlimited monthly reports. 

Pricing is free with premium services such as rental analysis and mortgage financing available for a fee.

Visit Stessa


Buildium rental property accounting software is a good match for professional real estate investors with large property portfolios. 

Property owners can manage accounts receivables and payables, view payments and deposits, sync and reconcile bank accounts, generate monthly and year-end financial reports, and even e-file Form 1099s for independent contractors. 

Billing begins at $50 per month after a 14-day free trial.


Outright is a cloud-based accounting system that makes it easy to do your books on the go. As of now, Outright is free for small businesses with less than $100K in annual revenue. No credit card is required and there are no contracts, setup fees or cancellation fees — not even any hidden fees.

The company operates by allowing users to set up their account using their bank account information or a credit (or debit) card, but this isn’t mandatory: If you don’t want to use either method of payment, they’ll send you an invoice every month instead. There are no minimum balances or minimum invoice amounts required by Outright — only that you pay what’s owed each month before they send out another bill!

Outright also has built-in features such as customizable invoicing templates and expense tracking automation so that both business owners and accountants can easily stay on top of finances without having to constantly chase down payments from clients manually (which means more time spent doing what really matters).

Best free accounting software for rental properties

When it comes to managing a rental property, there are a lot of things to keep track of. You need to keep track of the finances, make sure all your tenants are paying and happy with their living space, and manage things like repairs. It can be very difficult for renters if they don’t have accounting software that makes everything easier for them!

Property Management Accounting Software

Property management accounting software is a great tool for rental property bookkeeping. It’s easy to use, and it will help you keep track of all your expenses and income so that you can plan your future budgeting well.

  • Property management accounting software is available as a desktop program or cloud-based software. The former can be installed on your computer, while the latter runs through an internet browser on any computer with access to the internet.
  • Property management accounting software allows you to set up various types of accounts, such as checking accounts, savings accounts, credit card accounts and more. You can also create budgets based on how much money each account should have at any given time in order to take care of all expenses incurred by this project (such as paying rent). This way there’s no confusion about how much money needs attention vs what has already been spent!

Bookkeeping for Rental Property

If you’re looking for the best bookkeeping software for rental properties, this is the place to be. We’ve reviewed a number of different options in order to help you find the one that’s going to work best for your needs.

If you’re currently using Quicken or QuickBooks and are thinking about switching over to another program, there are some things that you’ll want to keep in mind so that your transition is as smooth as possible.

Short Term Rental Accounting Software

If you’re managing short-term rentals, there are a number of accounting software options that can help you keep your business on track. One of the best ways to manage your finances is by using online accounting software. Here are some of the best free and paid tools available:

  • Xero – This is one of the most popular services for this purpose since it’s easy to use and offers plenty of features for businesses big and small. It also has an excellent mobile app that lets you work from anywhere. However, it does cost $99 per month for up to five users or $59 for less than five users with additional fees added on after that (for example, $19 per user per month).

Rental properties can be complicated to track, especially if you have many. Using the right software can make your life easier

As a landlord, you will likely be juggling the responsibilities of many tenants. Accounting software can make your life easier by providing you with an easy way to track income and expenses related to each property.

A lot of people begin using accounting software when they start running their own business. You may have a small business that needs help keeping track of finances or managing payroll for employees. Accounting software is also useful for some small businesses because it allows companies to easily send invoices, receive payments electronically and access reports on their cash flow and profitability as well as other metrics essential for success in today’s marketplace.

Accounting programs are designed for various types of businesses such as retail outlets or manufacturing facilities with multiple locations around town so there’s no reason why rental properties shouldn’t have access too! The easiest way to choose which one works best for us would be by understanding what makes them different from each other before making any decisions about how we want our company run day-to-day operations-wise.”


Rental software for equipment is a tool that can be used for managing the inventory of your business. With this software, you will be able to keep track of your inventory and manage its capacity values by writing down data such as make and model, stock number, serial number and other valuable information. The software allows you to control all machinery that you own, and monitor the usage times and their operations.

We hope this article helps you find the right accounting software for your small rental business. Remember, the most important thing is to get started on the right foot with your bookkeeping. You don’t have to spend a lot of money or time researching different options—just use one of these five services, and you’ll save yourself time and money in the long run!

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