Are you looking for the best free financial software for small nonprofit? You have come to the right place. Nonprofits need to track their income and expenses, while keeping track of other important data. Free accounting software is the best accounting software for nonprofits.
If you are searching for the best bookkeeping software for nonprofits , then you are not alone. Running a nonprofit can be daunting, especially when accounting is involved. That’s why there are so many services out there that offer bookkeeping software for nonprofits at an affordable price.
QuickBooks Online: Best Easy-To-Use Accounting Solution
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QuickBooks Online (QBO) isn’t just a top software solution for small businesses — it’s also a solid choice for nonprofits. Unlike its desktop counterpart that has a notoriously steep learning curve, QBO is fairly easy to learn and use, even if you have no prior accounting experience. It features a modern, intuitive UI and built-in help options to help you navigate the software. You can access the cloud-based software from any device with an internet connection, or use one of the software’s desktop or mobile apps.
In addition to strong accounting, QuickBooks Online also offers features specific to nonprofit organizations (more on those in a minute). Throw in solid security, over 650 integrations, and reporting, and it’s easy to see why small businesses and nonprofits choose QuickBooks as their accounting solution.
Pros
- Excellent feature set
- Numerous integrations
- Easy to use
- Good mobile apps
Cons
- Can be expensive
- Fair customer support
QuickBooks Online Features
QuickBooks Online has everything you’d expect from accounting software. For nonprofits, there are also a number of useful features including:
- Expense tracking
- Invoicing
- Contact management
- Donation tracking
- Grant tracking
- Syncs with numerous fundraising platforms
- 650+ integrations, including popular nonprofit software programs
- Reports
QuickBooks Online Pricing
QuickBooks Online has four pricing plans ranging from $25/month to $150/month. As you move up the tiers, you’ll have access to more advanced features and additional users. You can give QuickBooks Online a test run with a free 30-day trial, or if you’re ready to jump in, you can take advantage of the new user discounts offered by the company. You can also add payroll. Payroll pricing starts at $42/month plus $4/employee.
QuickBooks Online is one of the best cloud-based accounting solutions on the market, and it offers several handy features essential for nonprofits. Depending on the plan you select (and whether you add payroll), costs can get a little expensive. To get the most out of the software, you may need to integrate with other nonprofit software, which can further add to your monthly cost. For smaller nonprofits on tight budgets, QBO may be a bit expensive. However, QuickBooks Online is an excellent choice for small- to mid-sized nonprofits that want easy-to-use accounting software with lots of features and integrations.
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FreshBooks
Cloud-based financial management and accounting software FreshBooks is not only for SMBs. Nonprofits also do well using this comprehensive platform. The software’s popularity stems from its ability to streamline organizations’ time tracking and invoicing processes. Indeed, sending invoices using FreshBooks takes only a few minutes.
If you run a nonprofit, FreshBooks is just the tool for you. It helps you accelerate the donation process, which can greatly help your organization in its undertakings. It enables donors to send donations through a variety of online payment options that are not only convenient but highly-secure as well. This, along with its invoicing and tracking capabilities, will ensure that your cause is better served.
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FreshBooks continues to receive upgrades that are bound to benefit your organization further. For instance, it has become a collaboration tool and now sports a more visually appealing dashboard that can generate even more customized invoices, which the system can track. Tasks can now likewise be prioritized, thanks to the tool’s time tracking capability, resulting in more transparent accounting, which is a must for nonprofits. Its search functionality has also received a facelift, along with the addition of multicurrency support. The platform comes with mobile apps that support both Android and iOS devices and integrates with third-party applications, including G Suite, Shopify, Stripe, and PayPal. These are but the key Freshbooks benefits; the app goes a long way in terms of ease of use and pricing.
NetSuite ERP
One of the many NetSuite ERP features is an accounting module that is designed for nonprofits. This system is scalable, and therefore, suitable for businesses of any size. It can automate different business processes, including revenue, order, billing, and inventory management, to name a few. The software can be used by virtually anyone in the organization, from top brass to rank-and-file employees, giving them total visibility into reports and KPIs. It effectively combines financial management and business intelligence, allowing users to drill down into data and come up with sound decisions.
Its fund accounting tool NetSuite for Nonprofits is designed to help users manage all their financial processes. It sports numerous features that are sure to satisfy your accounting requirements while providing you with useful business capabilities.
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The tool effectively cuts costs, improves accountability, and ensures accurate financial management for all types of nonprofits. This helps organizations keep their focus on their missions as they are freed from complexities that come with financial management and accounting. Whether your mission involves local or global communities, Netsuite for Nonprofits can help your organization survive and succeed in its missions as it allows you to maximize the potentials of volunteers, increase external support and help you secure revenue-rich projects.
NetSuite for Nonprofits’ pricing details are not publicly available. You will have to directly contact the vendor and ask for a quote.
Detailed NetSuite ERP Review
Sage Business Cloud Accounting
Though it is designed specifically for small businesses, cloud-native accounting platform Sage Business Cloud Accounting is also suited to nonprofit organizations. It aims to help them overcome common accounting challenges, such as compliance. The also software makes most complicated accounting processes fairly simple, getting rid of complexities arising from the simultaneous administration of numerous projects and the use of a variety of currencies. The system resolves these problems by effectively tracking all donations and expenses while supporting different currencies.
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The program likewise stores all information relevant to transactions, which further assists nonprofits in complying with standards. It provides transparency to all organization activities by giving them accurate and detailed data. This ensures total accountability, ensuring that stakeholders and donors remain engaged. The system’s powerful reporting tools enable it to generate reports that can be used in making data-based decisions. You can likewise boost your fundraising activities using Sage Business Cloud’s project tracking feature.
Furthermore, Sage Business Cloud Accounting offers two free licenses to nonprofits. The Sage Foundation also provides a 50% discount on subsequent user licenses.
Detailed Sage Business Cloud Accounting Review
Aplos
Best Overall Accounting Software for Nonprofits
PROS
- Includes a built-in website builder that requires no coding
- Provides end-to-end solutions for event and donor management
- Creates unlimited donation forms
- Bank integrations for easy import of transactions
- Accepts donations via text, which requires additional fee
CONS
- Requires an additional fee for additional users
- Does not include built-in payroll
- Cannot be used to manage grants and volunteers
- Invoices are not customizable
- No mobile app
| RATING CRITERIA | PRICING | 3.03 | OUT OF | 5 |
| EASE OF USE | 4.25 | OUT OF | 5 | |
| GENERAL FEATURES | 4.75 | OUT OF | 5 | |
| NONPROFIT FEATURES | 3.13 | OUT OF | 5 | |
| EXPERT ANALYSIS | 3.75 | OUT OF | 5 |
Expert Opinion
Aplos is our best overall accounting software for nonprofits because it has an outstanding set of general accounting and key features that are ideally tailored for nonprofit operations. We consider it a powerful accounting software for medium-sized nonprofits because it provides end-to-end solutions for managing donors and members. It includes an integrated customer relationship management (CRM) tool with a secure portal where members, committees, volunteers, and others can engage with one another, share information, and create an online community to match the offline community. The program allows you to enter all transactions and track and manage your accounting and donations at the fund level. If you’re a medium-sized nonprofit, we recommend the Advanced Accounting package with valuable features, such as fixed asset tracking and income and expense allocation. Aplos is also ideal for faith-based organizations with a few employees. See how Aplos benefits churches in our review of the best church accounting software.
Aplos Pricing
- Aplos Suite: $59 per month
- Aplos Suite + Text To Give: $79 per month
- Aplos Suite + Advanced Accounting: Starts at $159 per month
All accounts include two users and extra users can be added for $10 each. All packages include basic features, such as fund accounting, donation tracking, and budgeting.The most expensive plan offers advanced features, like budgeting by fund.
You can try Aplos for free for 15 days with no credit card required.
Conclusion
There are many applications and services in this day and age to help with nonprofits accounting. But which one is best for your organization? I’ve worked with a variety of software products over the years from large national organizations to small local ones.