Best Construction Project Management Software for Small Business

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As a subcontractor, it’s important to have quality project management software in order to keep your work on track and ensure that your deadlines are met. This guide will provide you with the best options for project management software, as well as a comprehensive overview of the different types of project management software available.

Best Construction Project Management Software for Small Businesses

JobProgress

JobProgress is an all-in-one, cloud-based software specifically built for contractors by contractors. It’s a productivity platform that allows contractors to manage their business from anywhere at any time. The contractor and their team can track, monitor, and measure a job site’s progress. There is also an app and an online dashboard. We chose JobProgress as our best overall construction management software because it’s easy to use, has positive customer reviews, and includes a plethora of useful features. It’s used by builders, demolition and excavation companies, home remodeling, general contracting, remediation, automotive, and others. 

Some of JobProgress’ features include:

  • Customized job and workflow project management
  • Intuitive customer relationship manager
  • Sales, branding, and marketing tools
  • Automated estimates and proposals with tracking
  • Scheduling tools including staff and production calendars
  • Secure cloud storage
  • Ability to collaborate with employees and subcontractors 
  • Business valuation and accounting tools including reports and virtual signature

JobProgress has a one-time $500 setup fee and a monthly charge of $50 per user. All features are included for this fee, as well as a live demo and customer support and training to get you up and running. JobProgress has overwhelmingly positive customer reviews. Customers like its simple, streamlined interface and say the customer support is excellent.

2. Procore

Procore was founded in 2002 in California and is a cloud-based construction management software.1 As of 2021, it has over 1.6 million users.2 It’s designed to help every builder and every budget, by offering an easy-to-use platform where you can manage projects, financials, and resources all in one place. It’s used by contractors, owners, subcontractors, and public agencies. We chose Procore as our runner-up because of its all-in-one platform tailored to the construction industry, its multitude of features, and positive customer reviews. 

Procore’s features include:

  • Project management tools including a field productivity tool
  • Quality and safety protocols
  • Accounting and financial tools including reports
  • Real-time communication for employees
  • Mobility teams that allow team members to view the project from the same perspective even when on the go
  • Bid management and capital planning

Pricing for Procore is as follows:

  • Project Management: Starts at $375 per month (billed annually) and includes project management and scheduling
  • Project Management & Financial Management: Starts at $549 per month and includes project management plus tools for budgeting impacts, minimizing expenses, and automating tasks
  • Custom Bundle: Build a custom bundle with the products your business needs

Overall, Procore has positive customer reviews. Customers like that it helps them manage projects, including ones they took over from other contractors. They also like that it’s easy to use and helps with budgeting and has a helpful punch list tool.

3. Contractors Software Group

Contractors Software Group was founded in 1984 as a reseller of commercial, residential, and industrial construction software. It began developing software for residential and light commercial construction in 1996.3 It offers variations of software specifically for remodelers, general contractors, roofing, siding, landscaping, and home builders. It focuses on each sector’s specific needs and is ideal for small jobs and small businesses. We chose Contractors Software Group as our best option for small jobs because it has niches and is modular so you can purchase what you need and not pay for features that are better suited for larger jobs. 

Features include:

  • Project manager
  • Web apps including a time card app
  • Estimator tools
  • Job cost accounting
  • Builder portal
  • Laser checks and tax forms
  • Training and technical support
  • Integrated CRM

Pricing for Contractors Software Group varies depending on the features you need and whether you want custom solutions or you purchase a package. Prices start at just $100 per month, but you need to contact the company for more pricing and feature details. 

Overall, reviews from previous Contractors Software Group customers are positive. Users like its simple format and how easy it is to keep track of their budget and job costs. They also say the customer service is responsive and helpful.

4. CoConstruct

The founder of CoConstruct had such a chaotic experience when he hired a builder in 2004 that he founded CoConstruct to help others avoid having the same experience.4 It has an app so it can be used on the go and has tools for preparing estimates, bids, and managing teams of employees. We choose it as best for home builders because it was specifically made for builders and includes helpful things like pre-construction tools, customizations, branding, and punch lists—and it can be integrated with QuickBooks. 

Some of CoConstruct’s features include:

  • Pre-construction leads, CRM, and templates
  • Cost catalog, specs, and selections
  • Coordinate schedules with field and office
  • To-do lists
  • Warranty and punch lists
  • Share files and photos
  • Streamline bidding and track job site progress

Pricing for CoConstruct is tiered and you can pick from the following two plans:

  • Standard: $99 per month, then $299 after two months for unlimited projects, technical support, and coaching.
  • Plus: $200 per month, then $299 after three months for 0-5 projects, coaching, and technical support. Costs go up for more projects.

Customers can also get custom pricing by contacting CoConstruct directly.

Customers gave CoConstruct excellent reviews. They love the options, how responsive customer support is, and how easy the software makes managing construction projects.

5. Bluebeam

Bluebeam is a software company that was founded in 2002 in Pasadena, California. It works with design and construction professionals, including design firms, architects, and specialty contractors across the world, and has over 2 million users.5 One of the world’s largest design and engineering firms, AECOM, also uses Bluebeam. The company’s goal is to help you finish projects under budget and ahead of schedule. It offers two versions of software, called Revu and Revu for iPad. We chose it as the best for larger companies because it serves several large companies and knows what features to include that are useful. It can also be used on the go and by teams of people.

Some of Bluebeam’s features include:

  • Document and drawing management
  • Submittal reviews
  • Project handover
  • Punch process
  • Design review
  • Smart markup and visualization tools

Pricing for Bluebeam is divided into three tiers as follows:

  • Revu Standard: $349 per seat; includes marketing, editing, and collaboration
  • Revu Cad: $449 per seat; includes the standard features plus plug-ins for 2D and 3D PDF creations
  • Revu Extreme: $599 per seat; includes automated processes and unlimited document collaboration

It’s best to contact Bluebeam directly to find out what each tier includes and what additional custom options are available. The per-seat pricing means that you need to pay for each device that you use the product on. 

Bluebeam has mostly positive reviews and customers like being able to document their progress and edit PDFs. However, some customers found it overwhelming to use at first and thought that customer service wasn’t always helpful.

6. Fieldwire

Fieldwire was founded in 2013 and is focused on precision and productivity. It’s a field management solution for construction teams on projects of all sizes. It’s used on over 1,000,000 projects worldwide and is headquartered in San Francisco, California.6 It’s geared toward general and specialty contractors, owners, architects, and designers. It uses real-time push notifications and emails to ensure tasks are being completed on time. We chose Fieldwire as our best free option because it offers a free version of its software, as well as several affordable options that offer more features for additional users. 

Some of Fieldwire’s features include:

  • Plan management
  • Document storage and progress photo capture
  • Short interval planning at any scale
  • Real-time progress reports
  • Available on windows and mobiles
  • Scheduling and punch lists

Pricing for Fieldwire is as follows:

  • Basic: Free, five-user limit, for small teams who want to try out the product
  • Pro: $29 per user per month billed annually, for growing teams looking to scale
  • Business: $49 per user per month billed annually, for advanced teams unifying their processes
  • Premier: $89 per user per month billed annually, for teams connecting Fieldwire to their core technology
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Fieldwire has an A+ rating with the Better Business Bureau but isn’t accredited. It has overwhelmingly positive reviews with customers finding it useful and liking its mobile capabilities.

7. Clear Estimates

Clear Estimates was started by a father and son in 2004.7 It’s a web-based software tool specifically built for the construction industry. It has thousands of global users and focuses on estimating costs and writing proposals. It offers templates, free customer support, and a free 30-day trial for new users. Its estimates can be easily created in just a few minutes and are used by residential remodelers, contractors, and handymen. We chose it as our best construction management software for estimates because that’s its specialty. It provides estimate and proposal templates drawn up by RemodelMax. They even contain material and labor costs based on your area. 

It’s not robust enough for a large scale construction company to use on its own but can be a great addition to other software or perfect for small remodeling businesses. 

Some of Clear Estimates’ features include:

  • Professional proposals
  • Estimates created in a few minutes
  • Over 60 templates
  • Accurate cost data by area and by job type
  • Free customer support and how-to videos

Pricing for Clear Estimates is simple. Each new user gets a 30-day free trial and then it costs $59 per user per month which is billed monthly—and there aren’t any contracts. Customers gave Clear Estimates excellent reviews and like its accurate quoting, great customer service, and say it’s easy to use.

contractors’ project management software free

ClickUp

ClickUp is project management software that can be used by construction companies. It can help you manage multiple projects simultaneously and check the status of jobs and operations at various construction sites.

The software lets you create tasks and attach project blueprints and documents to them, ensuring all your team members have access to project resources. It also offers capabilities such as live chat, comments, and @mentions to help you collaborate with field workers and maintenance and operations teams.

Fieldwire

  • Free plan: Supports up to five users and three projects, and includes task management, instant messaging, file sharing, and construction plan viewing.
  • Paid plans: Start at $29 per user per month (billed annually). The base plan includes reporting, sheet comparisons, custom task statuses, and email support.

Fieldwire is a construction management platform for architects, designers, general contractors, specialty contractors, and project owners, among others. It offers push notifications and real-time messaging to help you stay in touch with your field workers.

The tool allows you to create project tasks, assign them to team members, and track their completion status. You can create custom site inspection checklists and digitally record job site issues. You can also visualize upcoming tasks or the project progress using Kanban boards, Gantt charts, and custom reporting.

Methvin

  • Free plan: Supports one user and includes task management, document management, online estimating, a Gantt scheduler, and 24/7 support.
  • Paid plans: Start at $27 per month. The base plan supports up to five users and offers all the features of the free plan along with additional capabilities such as collaboration and budgeting.

Methvin is project management and estimating software designed for the construction industry. It can be used by bid managers, estimators, engineers, project controllers, quantity surveyors, operations teams, and project managers, among others.

The software offers a tender portal via which you can accept proposals from potential contractors and subcontractors. It lets you create project estimates, define the project budget, prioritize tasks using a Gantt interface, forecast labor needs, add documents, and monitor the project progress. It also offers building information modeling (BIM) management and online project takeoff capabilities.

TeamGantt

  • Free plan: Supports up to three users, offers one Gantt chart, and includes dependency management, project or task status updates, email reminders, and file attachments.
  • Paid plans: Start at $19.90 per user per month (billed annually) and include workload forecasting, custom project templates, Kanban boards, discussion dashboards, and time tracking.

TeamGantt is a project collaboration and planning tool to help manage your construction projects. It allows you to schedule tasks, set timelines, and track completion dates. Its drag-and-drop interface lets you change the start and end dates of tasks, reorder the sequence of tasks, and adjust the project timeline in a few clicks.

You can monitor resource availability by checking the queue of team members to ensure no one is under- or overburdened. You can also define the order in which tasks should be completed, attach images or documents to the tasks, share project updates with internal and external stakeholders, and compare the predicted timelines against the actual timelines.

Wrike

  • Free plan: Supports up to 2GB of storage and includes task management, file sharing, and board and spreadsheet views of tasks and projects.
  • Paid plans: Start at $9.80 per user per month (billed annually) and include Gantt charts, customizable dashboards, and an automation engine.

Wrike is a project management software solution that can be used by construction businesses. It helps you automate the building inspection process, conduct job site inspections, and communicate with field workers across locations. It also lets you add images and documents to tasks or projects and share relevant information with stakeholders.

The project capacity planning feature allows you to monitor resource availability using burndown charts. The tool also offers customizable dashboards and reports, interactive Gantt charts, and agile Kanban boards to track the overall progress of your construction projects.

Zoho Projects

  • Free plan: Supports up to three users, two projects, and 1MB of storage. It offers project feeds, task management, document sharing, and iOS and Android mobile apps.
  • Paid plans: Start at $4 per user per month (billed annually). The base plane supports up to 50 users, unlimited projects, and 100GB of storage.

Zoho Projects is a project management tool that can help manage construction projects. It lets you track project dependencies, expenses, deadlines, and resources. Its key features include workflow automation, task management, time tracking, and team collaboration and communication.

You can use Gantt charts to visualize the project progress and the drag-and-drop functionality to set up dependencies and reschedule tasks. You can generate productivity reports to check which team member has completed the most jobs and how balanced workload distribution is. You can integrate the tool with other Zoho apps, such as Zoho Docs for document management.

How to choose the right free construction management tool for your business

These considerations can make your software decision a little easier:

  • Understand your business requirements. If you have a large construction business, a tool with basic or limited features may not be the right choice. Similarly, if you own a small business, you may not need the advanced features required to manage multiple construction projects.
  • Consider your employees’ tech know-how. A simple construction management tool with fewer features will be easier to learn and use for beginners. On the other hand, a sophisticated tool will suit employees with sound technical knowledge. Also, ensure the vendor offers ample training resources to help your team get up to speed.
  • Check the cost to upgrade. For each of the tools you shortlist, check the upgrade cost so that budget isn’t an issue if you decide to purchase a paid plan later.
  • Ask about integration options. If you need additional capabilities such as bid management, job costing, or tender management, you’ll have to integrate your construction management system with third-party
  • applications.

10 Best Project Management Software

1 ClickUp

Best for unlimited users/seats

ClickUp is a project management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

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ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5/user/month and offers additional functionality.

Free forever with paid plans starting at $5/user/month

PROS

  • Free forever plan allows unlimited members
  • Unlimited file storage on all paid account tiers
  • Can email (set-up) a task directly from Outlook

CONS

  • Read-only guest permissions are limited to paid account
  • Reporting suite is limited to paid plans only
  • Granular customization options results in a time consuming set-up

2 Smartsheet

Best for flexibility & customizability

Smartsheet is a spreadsheet-like project management tool. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

30 days free trial

From $7/user/month

PROS

  • Sheet-to-sheet linking
  • Many project templates & resources
  • Ease of sharing
  • Easily customizable dashboards

CONS

  • Jira, Salesforce, Dynamics connector limited to Premier plan
  • Changes don’t update in real-time
  • Can’t customize chart colors

3 Kintone

Best for building custom project workflows

Kintone is a customizable project tracking software platform used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build no-code project tracking apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project tracking solution can look and work however you want it to.

What makes Kintone particularly great for project tracking are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows.

Kintone’s built-in communication features also allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.

30 days free trial

From $24/user/month

PROS

  • Flexible pricing that includes special deals for schools and NPOs
  • Admin accounts have access to tons of customization tools
  • Data is easy to pull and manipulate into good looking reports

CONS

  • No single-user plan available (minimum 5 users)
  • Limited to 5GB/user storage on every pricing tier
  • No native templates for common project types or documents

4 Forecast.app

Best AI-native project planning tool

Forecast is an all-in-one platform for resource and project management, used in 40+ countries worldwide, by agency, software, and consulting companies. It’s equipped with tools to manage everything from quote to invoice, plus it offers intelligent automation to predict project delivery dates, forecast capacity needs, and become more efficient. Their AI uses cumulative learnings from hundreds of thousands of projects and creates rules based on that user data.

Let’s talk about features. The Auto-Schedule feature is great for project scheduling, providing estimates, automatically assigning resources to tasks. It’s got a drag-and-drop module that lets you adjust plans and resources in an instant. Another cool feature is that the tool automatically builds a budget for every project with key financial metrics to track planned vs. actuals. It also supports various billing types (fixed price, time & materials) side-by-side and in real-time. It has advanced up-to-the-minute reports you can customize.

Forecast also introduced a one-of-its-kind feature to manage projects in a retainer setup. A dashboard with retainer periods and totals lets you track the financials of ongoing projects without losing sight of staff workloads and time spent on delivery.

Forecast integrations include several turnkey integrations with mainstream project management tools and two-way sync with Jira on the market. It also complements accounting systems like Quickbooks and Xero with PM capabilities.

Forecast costs from $31.76/user/month (€27/user/month) with a 10-seat minimum requirement. They offer a 14-day free trial.

14 days free trial

From $31.76/user/month

PROS

  • Predictive tasks for spreadsheets
  • Can manage resources across multiple projects
  • Easy to plan projects and timelines

CONS

  • Milestone data is lumped together rather than separated
  • Additional fee for onboarding/training
  • Higher learning curve

5 GanttPro

Best project management tool for planning and scheduling projects with an online Gantt chart

GanttPRO is a project management software based on Gantt charts and useful for managing all kinds of projects and teams from different spheres. It stands out for its intuitive interface and powerful features.

The software includes features for breaking down projects in an efficient manner into subtasks, sibling tasks, and subprojects, as well as set dependencies and milestones. To get more visibility, users can choose between the Gantt chart, Board views, and task dashboards. GanttPRO also offers handy task management features such as statuses, priorities, duration & estimation, progress, dates and deadlines, assignees, and more.

The Gantt chart maker allows teams to collaborate in real-time using comments, mentions, and attachments. Resource management and workload features for monitoring team members workload and tasks are also included.

You can integrate your projects with Jira, Google Drive, Slack, and other applications. GanttPRO is widely used in software development, construction, healthcare, finances, events, education, and many other spheres.

Basic plans for 1 user start at $7.99/month if billed annually.

14 days free trial

From $7.99/user/month

PROS

  • Intuitive interface with a short learning curve
  • Multiple and flexible project views
  • Professional Gantt chart templates

CONS

  • Light on integrations
  • Lack of options to create recurring tasks

6 Zoho Projects

Best for unique team collaboration features

Zoho Projects is a project management application that can handle projects of all sizes and levels of complexity. The tool comes with features that imitate social networking sites such as feeds, forums, and discussions and is available on mobile for iOS, Android, and other systems.

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For project planning and monitoring, Zoho Projects’ Gantt chart features let you break large projects down into manageable sections and actionable tasks, plan and visualize different tasks and milestones, and create tasks lists to help you plan in better detail. Zoho Projects’ Gantt charts can also be used for resource allocation, so you can visualize your project schedule and the team’s workload. The resource usage table tells you who is available, who is busy, and who is overloaded.

With Zoho Projects, you can define dependencies between tasks and assign them to the right people, schedule events in your calendar, and monitor the percentage of work that’s been completed once the work has begun. Automate routine tasks at regular intervals by setting up a recurring task, and set reminder emails for tasks.

You can also create or download project documents, presentations, and spreadsheets, as well as upload and share files for team collaboration. Record the hours spent on tasks and compare them with what you had originally planned. This can be done manually or with the help of an integrated timer. Entries are automatically recorded in your timesheet, and generating invoices from this information requires only a few clicks.

Being part of the Zoho ecosystem allows you to connect to several of Zoho’s other services such as Zoho Books and Zoho’s finance suite. The new Zoho marketplace allows 3rd party integrations as well, like Microsoft Office 365, Microsoft Teams, Google Drive, Zapier, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported.

Zoho Projects costs from $5/user/month and offers a 10-day free trial. Zoho Projects also offers a free plan for up to 3 users and 2 projects.

10 days free trial

From $5/user/month and offers a 10-day free trial

PROS

  • Unlimited number of projects
  • Easy workflow automations
  • Robust communication features
  • Time-track multiple tasks at once

CONS

  • Does not integrate with Quickbooks
  • Lacks some reporting features
  • Lack of file type export options

7 monday.com

Best for building custom workflows across teams

monday.com is an award-winning project management software used across diverse industries by companies like Hulu, BBC Studios, Coca-Cola, L’Oréal Paris, Adobe, and Deezer.

monday.com features for managing projects include resource and project management, time tracking, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.

Overall, it’s a highly customizable tool that lets you work in whatever methodology—Kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process. Read our in-depth monday.com review for a complete overview of the tool, as well as a short video tutorial of basic features.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $6/user/mont

PROS

  • Huge focus on collaboration
  • Long list of supported integrations
  • Easy to customize a workflow or board
  • Helpful visual/color coding customization

CONS

  • Complex pricing rubric
  • Gantt charts locked to mid-level plan
  • May be too robust for small teams

8 Asana

Best online task management software for complex projects

Asana is a task management solution with automation tools, a rule builder, and other workplace management items. Asana’s Timeline lets users create a plan that shows how the pieces of a project fit together and help keep work on track as things change.

Asana has a colorful, rich, and inviting user interface with everything from compartmentalized productivity items to playful cartoon animations that “zoom” across the screen to celebrate finishing a task. This scored them very well in the UX category of the evaluation criteria.

Integrations include Jira Cloud, Salesforce, Adobe Creative Cloud, Tableau, Slack, Microsoft Office 365, Gmail, CSV Importer, JotForm, EverHour, OneDrive, Zoho Cliq, Box, Mailbird, Instabug, DRopbox, Gitlab, Trello, VElocity, Tick, and many more per their website. Additionally, users can connect Asana to Zapier, Automate.io, and others to integrate with hundreds of more available apps.

One minor gripe is that having an active, real-time chat function would benefit this app in particular. Asana bills itself as more of a holistic solution to the project and task management but communication is limited to cumbersome comment sections.

Asana starts at $10.99/user/month and has a freemium version of the software.

30 days free trial

From $10.99/user/month

Best for visual planning

Used by Amazon and Netflix, TeamGantt is a project management tool with a freemium version for smaller groups and teams who don’t yet need an upgrade to a paid plan. Obviously, TeamGantt specializes in Gantt charts and other task planning but they also track workloads and team availability, collaboration features like chat and tagging, and customizable alerts.

Project managers should be aware that TeamGantt works best for simple projects but the software struggles to handle more complex projects across multiple teams. For example, it is not easy to gauge project status at a quick glance.

TeamGantt scores well in the Usability segment of the evaluation criteria, as it is incredibly flexible to use. The tool is accommodating to however you may want to set up and track your projects, no matter their structure or constraints. Additionally, providing an easy “read-only” URL makes it great for sharing with outside parties for input.

TeamGantt costs from $24.95/month and has a freemium version of the software for up to 3 users.

14 days free trial

From $24.95/month

PROS

  • Flexible setup/tracking for projects
  • Share charts without recipient logging in
  • Easy drag-and-drop task duration
  • Really easy to learn

CONS

  • Dependency functionality can get complicated
  • Doesn’t have in-app notifications
  • Views lag behind changes

10 Workzone

Best for mid-sized businesses

Workzone is a great project management software for marketing, agency and operations teams of 5+ users. It’s powerful but it’s still easy to use and adopt. Organizations small and large run their projects and keep their teams in sync—it’s been used and developed for 20 years, so the company has built some really useful features to answer real-world problems.

Some of Workzone’s standout features include a useful all-projects dashboard, personalized to-do lists, and an interactive Gantt chart. Workzone also offers secure file management and creative review tools, customizable project intake forms, workload management, time and expense tracking, and powerful reporting. Flexible permissioning allows for giving different levels of access to different users, providing extra layers of security and control.

For new teams who aren’t used to working with a project management software, Workzone is a smart choice because they assist in implementing the software—their team helps your team build the foundation, processes, and discipline you need to get the most out of the software and use it to manage projects successfully. Their level of support is hard to find—they offer needs assessment, success planning, setup and customization, training, and ongoing coaching.

The tool integrates with standard industry software including various communication, IT, file sharing, time tracking, accounting, marketing, and CRM software. You can extend Workzone’s functionality through their extensive APIdeveloper API and Zapier.

Workzone pricing starts at $40/user/month for up to 5 users. Price per user lessens with the number of users…for instance, for 15 users the price per person starts at $24/user/month.

Free Demo

From $24/user/month

PROS

  • Allows creation of templates from existing projects
  • Easy to customize tasks using flexible notes system
  • Email reminders to keep things flowing

CONS

  • Completed projects aren’t automatically archived
  • Delayed tasks negatively affect independent tasks on the timeline
  • Better file access permissions welcomed

Conclusion

Project management is an important part of any business. Learning how to use the right project management software can make your projects more successful. By having a plan for every project, staying up-to-date on project management tips, and using project management software to manage your projects, you’ll be able to achieve success.

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