If you are a business owner exporting or looking to export, then you need to have backup plans you can rely on in the case of an emergency. Export Documentation is one of the most important aspects of running an international business. By using a specialized software solution for exporters, your company can attain new heights.
If you are looking for software for exporters, you have come upon an article which might be quite useful to you. The best software for export documentation will be discussed in the following paragraphs. There are many ways that we can make use of software in order to make our business successful. Some of the most common ways include using different tools as well as storage solutions on a daily basis.
Export documentation software and methods in an international trading environment are a significant part of exporting, especially when it comes to global trade. Documents and the various processes involved in the export activities are based on specific agreements made by countries. The parties involved should understand these agreements and the rules related to them.
Do you work for an export trading company, importer or manufacturer? Or maybe you’re an exporter, who knows a thing or two about international sales. Or perhaps you know nothing about these things, but, being an adventurer are interested in them all the same. If this is you, rest assured, there are tools out there to help you. When it comes to the documentation of your sale, compliance is key. And with the right support software in place, you can be sure of compliance at every turn.
Why the need for an export system?
To avoid costly delays and penalties, documents required to facilitate customs clearance and other critical procedures must be completed in full and correctly.
Without an export solution, administrators are forced to create manual workarounds leading to errors and slow performance outcomes.
Business management systems cannot be easily customised to suit the complex requirements of international trade. Often there is a lack of basic understanding of procedures and documentation so standard systems are not designed to support export administration.
Each country has its own set of rules that apply to cross-border trade which can change according to the nature of goods and transaction value. What documents do you get?
Just trade produces all the main international trade documents in the SITPRO format. SITPRO is a standardised design that simplifies and organises the presentation of information across multiple document types. The SITPRO format export invoice includes all the boxes required for successful export and import presentation.
The following documents are included:
- Commercial Invoice
- Packing List
- Proforma Invoice
- Order Acknowledgement
- Export Quotation
- CMR Note
- Dangerous Goods Note (DGN) – Road and Sea
- Shipper’s Declaration for Dangerous Goods – Air
- Standard Shipping Note
- Air Waybill
- Cargo Label
- All information is completed from one form
- Templates for storing Customer details, Products, Packaging, Shipping Terms, etc.
- Save shipping templates for repeat orders
- Import transactions via API and CSV
- Easy output of shipping reports
- Multi-layered packing and goods allocation
- Shipment consolidation
- Attach documents to the transaction record (i.e. Proof of Export, Certificate of Conformity, etc.)
- Calculates weight and measures
- Processes Dangerous Goods paperwork
Automate drafting and managing your documents. 160K+ usersAutomate drafting and managing your documents. Join 160K+ users in over 50 countries from top-tier law firms and F500 firms like PwC.Read more about Legitomonday.com4.6(2.5K)
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Policy & procedure management solutionPowerDMS is a cloud-based software platform that automatically disseminates, collects signatures on, and tracks your organization’s policies and procedures.Read more about PowerDMSSeismic4.7(192)
Powerful enablement for your sales and marketing teamsHarness Seismic’s content platform to scale your document control efforts. Create a single-source-of-truth for all your company’s collateral, and ensure that your company is running efficiently with document approval workflows, version control, and the ability to update content at scale.Read more about SeismicDigify4.9(128)
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SOC 2-compliant IT documentation management platformIT Glue is a cloud-based, SOC 2-compliant IT documentation solution which is designed to help MSPs manage documentation and reduce time spent searching for information. The platform offers flexible asset tracking, relationship mapping, documentation automation, workflows, checklists, and more.Read more about IT GlueQualtrax4.9(54)
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Enterprise Quality ManagementMasterControl’s document control software handles the most stringent regulations and standards from around the globe. It reduces overall compliance cost and increases efficiency, thus accelerates time to market.Read more about MasterControl Quality ExcellenceQT9 QMS4.7(60)
Scalable & Easy-To-Use Quality Management SoftwareEliminate your paper documents and centrally manage documents from anywhere. The QT9 QMS is a cloud-based solution that allows you to easily interconnect documents with other locations, departments and people. Control both a master file and a display file (locked PDF) for any document.Read more about QT9 QMSQualio4.7(56)
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Secure document sharing and tracking for professionals.Set expirations, add a passcode, and control access to your shared documents even after you’ve hit send. Take advantage of advanced security features such as viewer whitelisting and verifications as well as document watermarking to ensure your documents never end up in the wrong hands.Read more about DocSendDocumate5.0(25)
Automation to create document-generating questionnaires.Documate is no-code document automation software that allows you to create custom webforms that populate data into your form Word or PDF documents. Key features include conditional logic, questionnaire creation, calculations, clause selection, and data collection.Read more about Documate
We’ll start with our own Document360. Document360 is our very own knowledge base solution which is perfect for creating user manuals. It offers an advanced portal for content producers with a state-of-the-art editor, category manager, and more. You can create up to six levels of categories and subcategories for your content which can easily be rearranged using the drag-and-drop UI.
The Markdown editor lets you focus on writing text-heavy documents but there is also a WYSIWYG editor for those who prefer that functionality. Both editors allow you to add links, images, videos, callouts, code blocks, and more. Never lose your work with Document360’s version history which allows you to roll back to a previous version.
Document360 comes with advanced analytics that allows you to learn where your knowledge base traffic is coming from, what your visitors are looking for and how they’re interacting with your content. Document360 also integrates with a large number of popular apps including ticketing systems like Zendesk and Freshdesk, live chat software like Intercom and Drift, as well as analytics tools such as Google Analytics and Segment.
Document360’s startup plan costs $99 per project per month.
Nuclino is a good way to organize information within teams into workspaces. You can use Nuclino to create beautiful software documentation for your employees or your customers. Workspaces can be public or private. You can bring your content to life with text, images, videos, files, tasks, embeds, code blocks, and more. Write your content even faster with Markdown or use the WYSIWYG editor. You can collaborate in real-time so you can see the changes your team members are making as they type, which means there’s no risk of version conflicts. You can type @ inside an item to link to another page in the knowledge base and use workspaces and clusters to organize items. There’s a powerful search bar that you can type into to find relevant content. Work visually by organizing your team’s content into boards and graphs. Nuclino integrates with a large number of apps including Slack, Google Drive, Dropbox and more. Nuclino’s standard plan costs $5 per user per month.
- Straightforward organization that helps users find the content they’re looking for.
- Documents can be edited simultaneously, reducing the risk of version conflicts.
- Lack of formatting options for content.
- No ability to control access at the article level, only at the workspace level.
If you’re working in the software development world then it’s highly likely you’ll have used GitHub. It’s a popular platform with developers and a solid choice you can use for hosting your web-based documentation. You have a choice between using the main GitHub platform wiki section or you can use GitHub Pages, which allows you one free page, hosting, and a custom domain. You can combine GitHub Pages with Jekyll to create modern and appealing documentation sites. GitHub is free to use if your repositories are public.
- It can be appealing to use GitHub if you are already using the platform for software development.
- It’s a free platform for hosting your repositories if you choose the basic plan.
- Requires development skills to use and maintain. May not be accessible for all members of your team.
MarkdownPad is a well-known Markdown editor for Windows. MarkdownPad offers instant HTML previews so you can view your documentation as you write it. It’s simple and as easy to use as Microsoft Word and comes with a WYSIWYG editor so you don’t even need to know Markdown to use the software. You can take advantage of extensive customization options such as layouts, fonts and sizes. You can also include your own custom CSS style sheets. It comes with a CSS editor built into the platform so you can style your text to your heart’s content. MarkdownPad is free for the basic plan or $14.95 USD for MarkdownPad Pro.
- Free on the basic plan.
- Allows your team to write stunning documentation in Markdown.
- MarkdownPad doesn’t have cloud features so you won’t be able to share your docs.
- MarkdownPad is only available on Windows.
Types of Software Documentation
There are many types of software documentation, from internal documents only accessible to software developers to user manuals for those who use a piece of software regularly. Two main types of software documentation are developer documentation and software documentation targeted toward the end-user.
Developer Software Documentation
Developers use a specific type of documentation created as part of, or in conjunction with, the software development process. These documents can include release notes that describe features and updates, README files in text documents that offer a brief explanation of the software, system documentation that describes requirements for installation, and API documentation explaining how to integrate and work with an API.
End-User Software Documentation
End-user software documentation provides information about how to install, use, or configure a piece of software. This type of documentation helps people understand how to operate a product. End-user documentation can include user guides, tutorials, troubleshooting manuals, and knowledge bases.
There are areas where the lines blur between different types of software documentation, especially when it comes to technical documentation. An example of this is the minimum system requirements for installing a piece of software. Even though it’s considered a technical document, it falls under end-user documentation because it’s written for software users.
A major part of running a business is being able to file paperwork. But the fact of the matter is, filing paperwork can be tedious, time consuming, and sometimes even a bit confusing. This is why so much software exists to help with export documentation software free download.
There are a wide variety of companies that export goods from the United States. Many of these companies will use different types of software to keep track of their finances, sales contracts, and other aspects of their business. Export documentation software is a type of program designed specifically for exporting to foreign countries and meeting government regulations.