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Best Task Management Apps for Teams

Our best free task management app for teams is the ideal communication tool for remote teams. The software will enhance your communication skills by making you aware of what other members are working on, so you can avoid being distracted by the same task. Free task management software lets you assign tasks to your team, track progress, and follow activity reports.

For those who need a little help staying focused, we offer a range of free project management software. Our best task management tools will give you full functionality without restrictions or closed doors, so you can invite as many users as you need for your project and access reports from any computer.

Microsoft 365

The best task management software suite



+Full software suite+Comprehensive features+Easy to use+Cloud service

This first choice may sound like something of a cheat to some people, because Microsoft 365 is a suite of software services rather than a single app. However, it’s the most useful software platform out there when it comes to daily business tasks, let alone setting up a todo list.

For a start you have Word for document processing, with the latest version able to import as well as save PDF files. There is also Excel for spreadsheets and all the transactional notations you may need to do with that.

Of course, there are also apps for Powerpoint presentations, Outlook for emails and calendar, and Access for basic databases.

But Microsoft have been growing their original office offering, so it now comes with Microsoft Teams for video conferencing and general communications. Along with the fact that Microsoft 365 runs in the cloud and can therefore be used by any device with an internet browser, it really is a powerful platform for the modern business world.

That’s before we even get onto the generous cloud storage allowance, plus additional apps for enterprise users.

Microsoft Office has long been a staple of office work and seen various rivals appear, but the latest version as Microsoft 365 really has been put together to cater for every modern business need, with collaboration at its heart. It’s a full-featured and comprehensive software suite that will allow you to do most anything you would ordinarily need from one.

Website screenshot for Easynote
(Image credit: Easynote)


Widely-used productivity software



+Multi-platform support+Collaboration tools+Support for different multimedia types

When it comes to business productivity software, Trello is no doubt one of the most popular and widely known offerings on the market. Available on both desktop and mobile devices, the app lets you organize personal and professional tasks. The company lists homework, shopping lists and work projects as a few examples.

The user interface is very friendly and based largely on boards that you create to organize the things you’re working on. You can categorize these based on different topics and tasks, and invite co-workers, friends and family members to collaborate on tasks. The app also makes use of checklists and todo lists.

Once you’ve created a board, you can create tasks and assign them to different people. From here, you can comment or receive feedback to ensure you’re on-track with everything. You also have the option to add photos, videos and files to cards, and to look at your lists in a calendar view to monitor deadlines.

Trello is a cloud-based platform that works across a range of platforms and devices, including Windows, Mac, iOS and Android. The app is free to use, and you can create as many boards and lists as you’d like with the free version. However, there are premium products with more features and the ability to attach larger files, with a Business Class plan and an Enterprise offering 100 plus users.Advertisement

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An automated project management platform



+All-in-one solution+Compatibility with third-party B2B apps


-Lack of different pricing options

Marketed as an automation system for businesses, Accelo is a cloud-based platform that lets you manage all your client work from one place. It combines all aspects of a business – such as sales and project management – within a single piece of software.

You can make use of drag-and-drop charts to manage projects, and there’s a project tracking feature that considers outcomes, resources and budgets. You also get a team scheduling tool to delegate tasks among appropriately skilled employees, along with mobile timers and automated timesheets.

Other goodies include an invoicing function that automatically syncs to Xero and QuickBooks, and automated notifications. Accelo offers a free trial so you can test out the service, and the base plan for each individual sales, projects, retainers, or service module, or an all-in-one option combining all four into a single service operations plan.


best task management tools

ProofHub is one of the top-rated and trusted task management tools by more than 85,000 organizations across the globe. As it is a dedicated project management and team collaboration tool, you will get all the leading features that you need to manage your tasks and projects efficiently.

Ranked among the best, ProofHub is well-capable of meeting the requirements of teams of any size, any industry, any department, and any type (in-house, remote, and cross-functional). For managing project tasks, it is important to have full control over team members to delegate tasks and get progress details in real-time, and ProofHub allows you to exercise this authority too.

From setting the start and due dates of tasks to visualizing tasks moving through different stages of project workflow in Kanban Boards, ProofHub is well-capable of simplifying all your task management responsibilities.   

Who Can Use ProofHub?

Any team from any industry can use ProofHub. It’s also meant for cross-functional, remote and in-house teams. ProofHub is developed keeping in mind the everyday work challenges faced by project managers and their teams. The best part about this software is that anyone who wants to manage tasks and projects can make its optimum use without going through any hassles. It has an intuitive interface with visually appealing yet simplified elements that you can interact with effortlessly.


  • Create and assign tasks

Leading a project means overseeing several tasks all at the same time and creating a workflow that assures smooth execution of all the project activities. With ProofHub, you can create task lists and even divide a task into smaller and manageable subtasks.

Whether you want to assign a single task or the complete task list to one or more team members, you are just a few clicks away from delegating tasks with ease. Additionally, you can add custom labels to each task to prioritize and differentiate them. 

  • Define task dependencies and schedule tasks using Gantt charts

Tasks may get delayed when you can’t view how they are dependent on one another. ProofHub kicks out this issue by offering Gantt charts that you can use to set dependencies among tasks and visualize them all in a timeline view.

With the power of the Gantt chart in your hand, you can even modify the schedules of tasks according to the shift of deadlines, highlight critical paths, and track progress without causing any adverse effect on the project.

  • Avoid missing deadlines with built-in calendar

By using a calendar, it becomes easy to keep a track of the deadlines and schedule tasks along with all the important events like group meetings, brainstorming sessions, etc. ProofHub integrates a project calendar so that you can always stay ahead of your schedules and avoid delays.

Also, you don’t want to waste your time creating tasks that recur periodically, and this is where ProofHub’s calendar comes in handy. You can set recurring tasks and events in the Calendar and save yourself from manually creating them again and again.

  • Chats and discussions to stay connected

It goes without saying that communication is an important aspect of task management and ProofHub excels at this too. It comes with a chat interface, which allows you and your team to communicate with each other via one-on-one or group chats.

You can even create discussion topics to bring together your team and even your clients to talk about different matters and even share ideas. With chats and discussions, every person on your team can share their thoughts and concerns with you at any time of the day in an interactive manner.  

  • Share and proof files for better collaboration

To complete tasks, you and your team may need to share files and collaborate on them. ProofHub has its own cloud storage, which you can use to upload, share, and organize files of different types. You can upload and attach files to different tasks from your computer or a third-party cloud storage service like Google Drive, Dropbox, etc.

Additionally, ProofHub allows you to proof files, documents, and designs in real-time. The online proofing and markup tools available within ProofHub lets you review and collaborate on files from a single place without the need to switch to other apps.

Pros and Cons:

ProofHub ConsProofHub Cons
All task management and project management tools put under one roof  Visualize tasks in multiple views – List view, Gantt chart view, Kanban board view, and Calendar view Create custom project reports for a detailed analysis of  task progress Time tracking for individual tasks and timesheets to record time dataReal-time notifications for every task activity Limited app integrations as they are under development

Why ProofHub is the Best Task Management Tool?

ProofHub is a favorable choice for you as you can exploit its numerous features to have ultimate control over not only your tasks but also teams and projects. It combines various leading technologies that’ll help you to be at your best as a project manager. Furthermore, the software has proven itself as the first-choice of teams working in various spheres of the business world. Thus, you can always lean on ProofHub and forget all the hassles that you are facing due to the use of outdated and ineffective task and project management tools.

How Affordable is ProofHub?

Ultimate Control plan costs only $89 per month (limited-time offer)

Keep yourself in a powerful position in terms of task management with ProofHub. Sign up for Free!


Do you end up wasting a lot of valuable time in organizing sticky notes, searching your emails, and figuring out which tasks to do first and which ones can be done later? Does your team consistently fail to perform tasks on time? If yes, then you need to use a smart task management software to create and assign tasks (and subtasks) in one place. 

Using good task management tool, you can easily prioritize tasks, set deadlines, and track time spent on them to stay on track, always. You can visualize tasks and move through different stages to monitor your team’s performance and make sure projects get done on time. 

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