Best Project Management Software for Architects
Architecture is a complex business, and it involves a lot of processes. That’s why the quality of the product delivered to your client can be scaled up significantly if avoidable errors are eliminated. And that’s where an architecture project management software steps in! It helps in facilitating better task management, communication, and financial planning for architects and other firms alike.
Best Project Management Software for Architects
Let’s kick off the list with this software called Monograph! Based in San Francisco, this start-up was founded by Robert Yuen, Alex Dixon, and Moe Amaya.
Monograph aims to be user-friendly and tries to shift the focus from archaic management techniques like Excel to software designed especially for this purpose. Since its inception, it has helped a variety of businesses- from regular housing projects to swanky hotels!
It attempts to make organizing your architectural project easier for you through team management, budget planning, client account updates, and feedback.
Moreover, it helps set deadlines and goals that the organization must reach. Apart from this, a unique feature called MoneyGantt analyzes the data collated by Monograph for cost and project progress analytics.
Monograph can do smart invoicing, too; you can bill by task, role, or phase because it seamlessly links with Quickbooks Online. Thus, projects initiated on the platform are done according to phase or budget.
Priced at $45/month, it is safe to say that Monograph is an excellent fit for any type of architecture firm!
2. Deltek Ajera
Moving on, we have a great project management tool by Deltek Ajera. The company was founded in 1983 for accounting purposes but is now especially an architectural project manager software.
Ajera provides cost tracking and reporting features to provide sound feedback to project managers. Some of its stand-out features are Project Snapshot and Earned Value Analysis (EVA) Reporting, which present information collected in a very user-friendly way to architectural project management heads.
Notably, EVA is a widely-used tool and the industry gold standard for managing complex projects. On the other hand, Project Snapshot does real-time reporting of critical information about architectural projects, including billing and invoicing. It also provides a robust contract management system and helps time-track projects for future use.
Further, Ajera recognizes that managing resources and workload efficiently are vital tasks that any organization must perform. Thus, it helps in replacing messy Excel spreadsheets with practical project management tools and enables project planning, analysis, and execution in one place.
Note that the price of the software is disclosed after placing a request for the same.
TeamGantt was conceptualized in 2009 by John Correlli and Nathan Gilmore. It is a new-age management solution that primarily employs Gantt charts, among other project planning features. And architecture firms can easily make use of these.
TeamGantt is also really efficient at resource management as well as collaboration. All tasks, documents, and other tools are kept in a centralized hub, which is easy to understand and navigate.
Also, this project management software allows one to track how many hours are spent on a particular project in a way that doesn’t impede the workflow. Consequently, the Gantt Chart Generator helps to highlight tasks that must be completed on a priority basis and the effect a delay can have on the rest of the project.
Thanks to the Gantt chart that compares the original project to real-time progress, you’ll be able to manage dynamic architectural projects seamlessly. It also ensures that deadlines and critical points of the project are not overlooked and missed.
However, it is advisable to use TeamGantt for smaller and less complex projects because it can get a little buggy if lots of phases and team members are involved.
The pricing for this software starts at $24.95 a month, which we think is a pretty sweet deal!
Basecamp is rooted in Chicago, Illinois, and was founded in 2004 by Jason Fried, Carlos Segura, and Ernest Kim. Today it is a great project management solution, which breaks work up into separate projects for ease of operation. Every project has a detailed compilation of all minutiae- from documents to discussions.
Broadly, the software has tools for collaboration, document management, and task coordination. Features like message boards, to-do lists, calendars, group chats, and automatic check-ins make it a great way to optimize the nuances of any project and get work done on time.
A signature feature of Basecamp is its hill chart, which tracks the journey of a project from conception to execution, including risks and impediments.
Basecamp could, however, do with the inclusion of time tracking capabilities and better integration with third-party applications since architecture and engineering firms often need to adhere to strict deadlines. However, it does have an existing collaboration with Zapier, which works to its advantage.
Finally, Basecamp has multiple tiers of subscriptions, and the Business Tier, which has the most outstanding functionality, costs $99 per month.
Monday was founded in 2012 by Roy Mann and Eran Zinman and is essentially a cloud-based platform that can be used as a management software solution for architects. You can get started on Monday with a “board,” which is a customizable table for managing projects, workflow, and in general, day-to-day tasks.
Monday allows for code-free automation to the boards, which leads to more error-free and impactful work. It also lets a project manager get a birds-eye view of the project as a whole- across multiple boards of teams and processes.
Additionally, Monday stores all the data in one centralized hub, allows for the integration of more than 50 workflows, and lets users create and package custom apps and integrations.
It also has an Android application, as well as one for iOS. This allows greater flexibility and lets users manage projects remotely from their mobile devices.
Monday also has an excellent reporting feature, which helps in resource planning and allocation, and allows the project to grow and thrive. However, Monday could work on the user interface since the overall look can be a little clunky.
Monday is one of the most affordable options on the list, and starts at $10 a month, for five users. A software every architect should have on their laptop.
Asana was founded in 2008 by Dustin Moskovitz and Justin Rosenstein in San Francisco, California. It is a handy project management software, which can be employed by architectural firms for managing projects efficiently.
It’s a step up from the cumbersome process of storing information on spreadsheets and ensures better planning and structuring. Asana also makes use of boards, which have virtual sticky notes that help track work through each stage. It makes projects less error-riddled and more transparent.
It also features to-do lists, which help manage each step of the project at hand and create efficient timelines. These track the life cycle of a project by recording all the changes or modifications made over time.
Plus, Asana allows easy scheduling with its in-built calendars, ensuring that deadlines don’t overlap and are met successfully.
Projects are organized in lists or Kanban Boards (visual soft boards), and tasks are further divided into sub-tasks to make them easier to complete. There are also options for creating custom templates and tracking task dependencies.
Though Asana has a host of great administrative tools, it can sometimes get tough to keep track of communications on the platform. However, we like that the software isn’t exorbitant, and is priced at $10.99 per user per month.
Taimer is a Finnish company founded in 2008 by Eero Saarinen and is now spread over multiple countries. It is an all-in-one solution for project management and integrates all processes seamlessly in a central hub.
Also, it allows the user to create sub-projects within projects, enabling easy work supervision. Consequently, it lets people assign tasks, delegate work, and establish quality levels.
Apart from administrative management, it also has money management features. The latter helps keep the budget in check and paints a realistic picture of allocated vs. actual cost.
Additionally, the software uses Gantt charts and grids to keep tabs on project details, and sets deadlines, workload and thus, achieves project milestones successfully. You’ll also find a convenient time tracker that offers insight on billable and non-billable hours, attendance, shortcomings, and other such things.
Interestingly, Taimer has an Android/iOS application and excellent customer support. They also have paid add-ons and offer integration with third-party software solutions like Hubspot and Quickbooks, which enable seamless accounting, invoicing, etc However, since this tool isn’t primarily geared toward architects, finding one’s footing among the sea of functions available may prove to be challenging.
Lastly, Taimer is priced at a very competitive $15 per month!
Wrike is a digital project manager founded in 2006 by Andrew Filev. It has a whole range of extensive features that promote growth, enhance performance, and work to build a great customer experience.
It is equipped with tools that can be customized according to the needs of the architectural project. It uses interactive Gantt charts to track progress and can also keep a record of task dependencies.
Plus, it employs Kanban Boards and pre-built workflows to ensure smooth functioning. This helps speed up product delivery, and in turn, positive feedback for the client involved.
In addition to that, Wrike has a host of team collaboration tools such as automated approval, visual proofing, etc., and ensures that one department/team doesn’t get unintentionally isolated.
By utilizing artificial intelligence, Wrike can achieve stellar results through intelligent automation and risk prediction. It even contains advanced communication tools like voice commands, smart replies, and shared calendars.
It even offers time tracking and 400+ integrations with other applications to boost functionality, and is available for $9.80 per user per month. However, we believe that including billing and invoicing in its roster of features would elevate Wrike’s performance even more.
Notion was founded in 2006 by Ivan Zhao and is headquartered in San Francisco, California. It is a project management software, which is available as an app for Windows, Desktop, and iOS.
Architecture firms can use Notion to conceptualize tasks into a database, making it easy to track team progress over time. It allows for easy customization that helps create a workflow that caters to the needs of a specific project.
This project management tool works effectively across different countries and time zones and helps coordinate work from all across the world. Thereby, it helps in effective collaboration and effortlessly allocates tasks and tracks their completion.
Notion is adept at managing every aspect of a project by an architecture firm. It includes tables, boards, lists, and more than 30 management tools that can juggle the needs of an architecture firm. One can create Kanban boards, to-do lists, and company wikis on the platform, as well as catalog design assets.
But Notion does have a few drawbacks, like it doesn’t include Gantt charts, communication tools, and analytic features. It is, however, a great bargain since it is priced at only $8 a month.
10. BQE Core
BQE Core, previously known as ArchiOffice, was founded in 1995 by Steven Burns. Later, it was acquired by BQE in 2009. The software is ideal for architects as it helps them manage and channelize their daily activities, project information, and other semantics in a central hub.
It offers a wide range of features like time and expense management, billing, resource management, etc. Further, it employs artificial intelligence for meeting timelines and project execution.
Interestingly, it can also handle all kinds of billing arrangements and claims to reduce client billing time to under two hours every month. It can also offload pressure on the human resources team since BQE Core can manage PTO, employee benefits and can even undertake employee reviews.
Moreover, it has built-in RFI and ASI integration, and is compatible with multiple contract types. BQE Core also has a mobile app for all major operating systems, which offers great functionality.
The software has tiered pricing plans, which means that one pays only for what they use, making it a pocket-friendly option. But one downside of this software is that some of the features can feel a little outdated since it was made quite long ago.
Best project management tool for architects
Monograph is project management and time tracking software for small architecture firms and serves as a project management solution for architects and engineers. It is a startup working on cloud-based software that makes project and cost management easier for architects.
Monograph highlights intuitive Gantt outlines, dashboards, and reports that permit building and design firms to deal with their activities and representatives through each progression of the task. Because this solution is made by architects for architects, it’s a very straightforward application that is easy-to-navigate and very user-friendly.
In the past, there has been an uproar that most applications built for architects has lacked the professionalism and design that a modern firm requires. Monograph is the brainchild of 3 architects and it does pay heed to the underlined issues and is looking to expand its sphere in the architecture world.
Synergy is another great project management software and cloud business. It is designed specifically for the project management needs of architectural, engineering, and construction design people, projects, and businesses. It tends to build projects around a central point of project information.
Tasks and time periods are set and assets are allocated using a work breakdown structure. Reports are put away in focal organizers. Contacts are connected to the task. Synergy’s project planning board is a sophisticated one. It forecasts revenue and plans resources with a drag and drop functionality that makes it quicker, easier, and more accurate for architects and engineers to plan project delivery.
Its work breakdown is web-enabled devices such as desktop, laptop, tablet, smartphones etc. meaning projects or project tasks can be accessed whenever, wherever.
CORE includes many features specifically designed to solve everyday problems for architects and engineers. It is a comprehensive software that offers instruments for always keeping in touch with business operations, automating steps in the workflow, and for taking work to any place.
With BQE Core, firms have the means to effortlessly keep track of people, monitor projects at all times, and to have tighter control over their budgets. The solution also aids them by pinpointing which projects are profitable or not, so decision-makers are always equipped with information for quick, decisive, and intelligent action.
Furthermore, BQE Core can be counted upon to provide stellar service from the implementation and training to continuous, friendly customer support. The support team is prompt in their responses and does its best to speedily resolve issues.
Rapport3 has been specifically configured to work efficiently alongside architecture firms and practices. It is another great architecture project management software for engineering & construction firms all of the sizes. With features ranging from leave booking and budget planning to timesheet and expense management, it is certainly one of the best PM tools available.
Rapport3 provides a comprehensive and powerful set of modular project management tools to help you plan and manage your projects, your team, and your business development activity. It is a growing cloud-based software, it is designed to support firms with navigating, designing and allocating its resources.
Its features include project planning, resource management, time & expense tracking, traditional methodologies, agile methodologies, Gantt charts, idea management, cost-to-completion tracking, customizable templates, client portal, and collaboration tools.
Ajera is another top PM software for architects like you. It can help you increase project profitability, improve utilization rates and streamline back-office accounting processes. Perfect for developing design and building firms hoping to smooth out back-office forms, oversee ventures easily and get to constant revealing.
Deltek Ajera assists firms with expanding venture gainfulness, improve use rates and improve permeability across ventures. The software eliminates the need for multiple reports and data mining with a role-based project management dashboard.
Moreover, Ajera’s dashboards can be utilized anytime and anywhere from any web browser or mobile device. Create invoices tailored to your customers’ needs in a proficient, paperless billing process, it also improves your accounting errands with simple to accounting devices custom-fitted explicitly to architecture firms.
The Newforma software allows architects to be more productive now that the data they deal with all day is organized in one single platform. It manages tasks from the start point to the date of the project delivery. The Newforma Project Center coordinates data wherever you need it; on your services, on the cloud, or mobile devices.
Other software products force you to give up familiar applications and ingest all your existing data into their solution. In contrast, Newforma Project Center integrates with your existing infrastructure and with applications, such as your network file system, email tool and document management systems. More importantly, this is the only tool that organizes all your disparate project data, providing a single view of all your project information.
The tool will allow you to focus more on the actual project rather than wasting time and energy on simple administrative tasks. With a focused mind, you’ll be able to deliver the project timely and exceed your client’s expectations.
Best Project Management Tools for Students
If Slack and Trello had a baby, it would be HeySpace. It’s one of the best tools for sales because of it’s functionalities and ease of use. HeySpace is a task management software with chat. It helps to communicate and collaborate with your friends. People can manage workflow and monitor the progress of works always up-to-date.
HeySpace allows your team to eliminate two or even three different tools – task management software, project management software, and communication software since it combines the key features of these three. No more switching between different apps! You have everything in one place, easy to access and easy to use. Make HeySpace your project management tool
- Workspaces – you can create different workspaces for different clients, teams or departments
- Group and individual chat
- Adjustable tasks – you can set date, assign people to it, add tags, description, files, comment on it, add estimates, copy task
- Calendar integration and Google docs attachments
- Kanban board with tasks
- Video calls
In HeySpace you can manage your university projects online and collaborate in groups on different tasks. In free version you can create unlimited projects, so you can use it as your private task manager and also a tool for group collaboration. You can use chat and video calls to communicate with others.
- Premium – $5/user/month
Personally, I would recommend Slack. What is the reason behind this recommendation? The communicator is an excellent and powerful, having plenty settings and options at its disposal. First of all, Slack enables real-time messaging. All the team communication is in one place, in the result of which accessing chats and searching them through is as easy as pouring tea into a cup.
The app integrates with numerous external services. The list is continuously broadened. It offers built-in internal and external sharing options as to enable people to get and share files with whoever they want. The tool is equipped with advanced search, filters and sorting as to make getting the right files simpler. The results can be filtered by relevance or file type to find what you exactly need.
Lastly, Slack has fully native apps for iOS and Android at its disposal. What else is worth pointing out? Maybe that Slack provides one with read state synchronization. What does it mean? It means that when you read something on your phone, your laptop will know about it and automatically mark those messages as ”read” ones.
- Create open channels
- Desktop and mobile messaging, file sharing and notifications
- Flexible file browsing
- Useful, customizable notifications
- Search inside Word docs, Google Docs, Photoshop files, PDFs
- Private groups and 1:1 direct messaging
- Read-state synchronization
- Search conversations and individual messages
You can use Slack for your group projects. It will help mostly in communication, so you don’t need to meet personally or write e-mails to organize the work. You can also share files there. It lacks some more advanced task management features, but it can be easily integrated with other free tools.
It is commonly known to be a workflow management tool also for students. What does characterize this software? It is its flexibility. Though figuring out how to set it up for one’s needs may not be easy, Asana offers handy instructions for those who deal with it for the first time in the form of online video tutorials for learning how to start using it and mastering the finer points of Asana. Asana enables students to do basic collaboration stuff such as sharing and editing materials, communicate with other users and designate tasks to specific people. In short, it has all that students who are working on a project need.
- The tool helps to create teams which aim is to organize one’s projects and connect teammates with a shared calendar and conversations.
- Teammates can be added as followers. This enables them to, first of all, follow along with work on the task, moreover, to receive relevant notifications with task updates.
- The access to every project can be limited as well as creating hidden teams for sensitive work, or making public teams and projects for access by one’s entire team.
Tasks in Asana can be managed in different views, depending on what you need. You can create simple to-do lists for your assignments, use kanban boards or plan your project in a calendar.
It is a program that makes possible the collaboration of many people, which facilitates project management.
First of all, the app is easy to use and it is flexible. What is more, it enables, among others, sharing information and collaboration on various projects, organizing tasks, monitoring finances, digitizing files that are important to the project, and capturing image-centric brainstorms.
Finally, with the app, the material can be easily collected and organized to improve the workflow of one’s team. Use Evernote and have everything is at your hand!
- Share notes and collaborate on files
- Save favorite webpages
- Snap photos, record audio, save documents
- Content available on any device
- Edit rich text and sketches
- Evernote Clearly for clearing web content
- Give feedback and share ideas
- Sketch on a page and sync notes to any device
The app is greater for working on research, looking for inspiration, and taking notes. It’s one of the best project management ideas for students. But if you want to coordinate the whole project online you might need something more to communicate and delegate and monitor tasks.
The management tool is incredibly useful when it comes to managing projects and your team, no matter where your team members live in, Canada or Congo.
Basecamp has at its disposal a wide variety of features that aims is to improve the system of project monitoring and getting things done on time. It is an intuitive and user-friendly tool that can be run in minutes. In addition, tasks are presented in the form of handy to-do lists with due ranges and dates; each user has their own task. All that has been done to avoid chaos and confusion. The next amazing feature of this app is the way how one gets to prioritize and reorder tasks and adjust the system to one’s needs.
Finally, the program is also an astounding medium enabling coworkers to share ideas, proposals, or align reference conversations, which in turn helps you to make sure each team member knows what others are doing as not to double their work.
After reading this article, you’ll know the best Best Project Management Software. You’ll also be prepared for changes in the project management system, which will ensure a successful project. As a result, getting the most out of Architects Best Project Management Software is essential for any business.