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Square Accounting Software for Small Business Mac

Square is a free accounting software for small business Mac. Square is designed to be simple and beautiful so you can take care of your business and focus on what matters most. With Square you receive all the tools you need to run and grow your business in one app. IMPORTANT: This app is not compatible with existing Square businesses or accounts. This new version of Square does not support Apple Pay, but there are other payment options available in the app.

Square Accounting is free, easy-to-use software that helps you manage your cash flow, track sales and expenses, generate business reports and more. Start by downloading Square Dashboard, then choose the additional tools that work with Square to run your entire business. Add employee time tracking, invoicing and financial reports to keep an eye on profits.

Square is a widely used financial and payment tool by small businesses to improve the way they run the operations of their business both in-person and online.

Square is widely used as a payment process for businesses so there are many options to consider for accounting software. The best accounting software that work with Square are Kashoo, Xero, and QuickBooks. They will integrate seamlessly and avoid disrupting your business processes already in place.

Business Apps You
Can Sync with Square


Get all of the tools you need to launch and grow your e-commerce presence. Our integration with BigCommerce lets you sync your online store sales with your Square Dashboard for easy reporting.

With our Weebly integration, you can create a beautiful e-commerce website that connects to your Square Dashboard. That way, you can see all your online and offline sales in one place to get a quick pulse on how business is going.

Ecwid is a cloud-based online store builder that syncs seamlessly with Square to create an online store. You can set up a store and start selling quickly from your existing site, Facebook page, or multiple sites simultaneously.

WooCommerce is a customizable, mobile-friendly eCommerce platform. Not only can you take Square payments in your WooCommerce store, but also you can sync item and inventory changes for both online and offline sales. From real products and digital downloads to subscriptions, content, and even your time, you can set up a WooCommerce store to sell worldwide (or by country).

GoDaddy’s GoCentral lets you create a mobile-friendly store and take payments for both products and service bookings. The design tools are so easy to use that you can build your store on your smartphone. The platform also has integrated marketing tools and online appointments.

ShipStation, which syncs with Square Online, is a huge time saver when it comes to shipping your products. The app features batch label creation and connects to top shipping carriers.


Intuit QuickBooks Online
The Intuit QuickBooks Online app helps you take care of all your accounting and bookkeeping needs, including robust tools to track your expenses and sales.

Commerce Sync
Using Intuit QuickBooks Desktop? Commerce Sync, a third party, has built a way for you to connect your Square data to your Intuit QuickBooks Desktop account. This app supports QuickBooks for Windows (Desktop) Pro, Premier, and Enterprise 2009 or later.

Xero’s accounting app helps with managing bills and expenses, paying your employees, and managing your purchase orders.

TaxJar makes sales-tax compliance a breeze. Automatically create localized sales tax reports for quick and easy filing.

Zoho Books
Zoho Books helps you streamline business processes, automate workflows, and get quick reports on how sales are going.

Jobber’s cloud-based software helps service businesses get organized and comes complete with mobile apps, powerful scheduling, online invoicing, and simple customer management.


Stitch Labs
The Stitch Labs app helps you track stock quantities and costs of goods sold through Square and any other channels (like your online store) you sell through.

Shopventory is an advanced inventory management, costs of good sold, business intelligence, and sales reporting app. Sync it with Square to get a handle on your profit margin across time period, item, or category.


With Homebase, you can build an employee schedule in seconds, track your team’s hours, and manage your labor costs in real time.

When I Work
When I Work provides an easy way to schedule and communicate with your hourly employees, saving you a ton of time and reducing absenteeism.

With the TSheets app, you can track your employee hours and get overtime alerts. It also features an easy way to approve PTO, vacations, and timesheets.


Fresh KDS
Fresh KDS, a tablet kitchen-display system that you can sync with your Square Point of Sale, helps streamline your kitchen prep so you can move orders more quickly.

MarketMan, an inventory management app for restaurants, lets you see real-time food cost and wastage data. It also helps you take stock and order supplies so you’re never without the ingredients you need.


If This, Then That lets you connect your Square account to other services like Google Drive, your email, and Evernote — helping you streamline your day-to-day business tasks.

SumAll combines your Square data with your social media analytics, email campaigns, and web advertising to help you analyze how well your marketing efforts are working.

Free Square Tools To Make Running Your Small Business Easier

Inventory Management

When we talk about what is waiting when you open up a free Square account, one of the most important tools is your inventory management. Good inventory management is so important to keep your customers happy and ultimately help support your bottom line. Understanding what is most popular and identifying your best sellers can help you not only maintain the right amount of stock but support your promotional efforts as well.

So let’s start with the basics. After you enter in an item in your Square dashboard or the POS app, you can add the current stock amount, enable tracking, and set up a low stock alert right from the same screen. Whether you ring up the item from your POS, virtual terminal, or send an invoice, Square adjusts your stock automatically.

You can add item variants as well. Add different price points for sizes, add-ons, or customize however you like. Just name the variant, set the price, and add a unique SKU if needed. And if you sell in bulk, you can use Square’s variable price point feature to leave the price open based on the weight/quantity sold. 

Need a customizable option like a topping change, a special dietary adjustment, or another type of swap-out? You can create modifiers for that, too! Unlike item variations, modifiers don’t decrease inventory accounts. You can opt to assign a price to your modifier, however.

When it comes to managing your physical stock, it is worth mentioning that the free POS account isn’t set up to print barcodes for your SKUs. Some business owners use a Dymo label printer as a workaround. If you have a lot of inventory and need a more robust solution for advanced inventory management (including barcode scanning and printing) in one solution, Square for Retail may be worth your while. Check out our full Square for Retail review for pricing and a better look at all the extra inventory-related features included with the POS. 

Customer Directory

small business loyalty program

When you use Square’s customer directory, the amount of data you have access to automatically builds with each sale. With just a swipe of the card, your list collects data such as your customers’ names, when they visited which location, and their visit frequency. During the sale, your customer may also have entered in their email address with you to get a digital receipt. Of course, if you are feeling bold, you can also ask your customers one-by-one for their email addresses so you can start building a healthy list.

Square’s customer database is accessible through Square Point of Sale or through the Square Dashboard. Under each customer in your directory, you can add a note, upload a file, view any feedback they have left you on their receipts, or create an invoice to send directly (more on that below).

When all of these customer insights build over time, you can start to get a clearer picture of who your loyal customers are, who has visited more than once, and who hasn’t visited you in a while. You can also see what their favorite products are — all of which is useful data for your business in general, and especially for marketing purposes. 

Again, the Square Customer Directory is entirely free to use, and it syncs with all of Square’s other tools — that includes paid software options such as loyalty and email marketing. The Square email marketing tool lets you segment customers, then customize email campaigns based on their habits. Square has pay-as-you-go pricing at 10 cents an email, or you can opt for a monthly subscription to send unlimited emails. Square offers a 30-day free trial for an email marketing subscription, and pricing starts at $15/month for up to 500 customers.

Card On File

deferred interestYou can make it easier for your repeat customers to order by phone or for a future invoice by saving your customer’s credit card information using Square’s Card on File feature. Be aware that your customers have to “sign off” so you can appropriately save their card on file, however. If you are completing a sale on your computer through Square’s Virtual Terminal, you will be prompted to print out the approval release and have your customer sign it. Keep this document in a safe place, because it proves you received their permission to store their card and can protect you from chargeback issues.

If you are at your free Square POS app, your customer can approve saving the card on file by entering in their zip code at the permission screen. After that, you can process their payments quickly and easily with no need to present the card. While it costs nothing to store a card on file or use the feature regularly, keep in mind that you will pay a little more with each transaction (3.5% + $0.15 per transaction instead of 2.75% per swipe/dip/tap) because they process as card-not-present, rather than card-present.  

Is Card On File Secure?

What’s the Difference Between Chip-and-PIN and Chip-and-Signature Cards

Square lets you store your customer’s credit card information with their approval, and yes, it’s fully compliant with the payment security standards set up by the PCI-DSS. That’s because when you enter credit card data, it is only going through the secure Square app. Also take note that when you enter in credit card data — whether during a sale or saving a card on file, the full number isn’t viewable to your or your staff once it’s entered in the system.

Securely saving customer card data is vital to your financial protection as a business and prevents very costly fraudulent risks. For more about Square’s security, check out our related post, Is Square A Secure Way To Accept Credit Card Payments?

Gift Cards

Gift cards may not be the first thing you think of when it comes to business tools, but here are some pretty neat statistics for you: In a 2018 press release, First Data shares a study that found that consumers, on average, spend $59 over the original value of the gift card they receive. Not only that, but shoppers plan to spend 55% of their annual gifting budget on gift cards. That is no small potato when it comes to amping up your revenue.

If I’ve piqued your interest, I have some more good news. Square’s digital gift cards are completely free for you to sell. If you want to offer physical gift cards, you could start with a stock of 20 for $40 or opt for higher quantities with a significantly lower cost with each tier. When your customer pays for the gift card using a credit or debit card, standard processing fees will apply. (There’s no charge for payments made with cash.) When it comes time for the gift recipient to spend with you, you won’t face any additional costs. Square treats this transaction like cash, and they only deduct the amount of the sale from the card. And it’s great that you don’t need to pay any monthly fees to accept gift cards — you just pay the cost of the physical cards (if you want them) and any associated payment processing when purchased. 

Invoicing & Installments

Square Invoice Tutorial

When it comes to invoicing clients, Square makes it pretty easy. First, you can send an unlimited amount of professional-looking invoices for free. And instead of your customer having to call you with their number or waiting for a paper check, they follow the prompts and pay securely online. You can also send files, images, contracts, or attach information along with the invoice.

If you sell larger ticket items and want to finance your customers, you may also be interested in Square Installments. With this service, you can let your customer pay over time, while getting all of the funds upfront from Square. That’s because Square takes the risk by checking their credit and approving or denying the purchase. To find out more about letting your customers pay by installments, check out How Does Customer Financing With Square Installments Work?

If you want to assume more of the risk or set up a layaway program, however, you can also send out a regular invoice to request a down payment or partial payment as well. There is simply a lot of flexibility afforded with invoicing and installments. Read our Square Invoices Review to find out more about this tool and how to use it for your business.

Virtual Terminal

Don’t have a card reader handy? Does a customer want to pay over the phone? You can accept payments securely at your own computer when you log into Square dashboard and go to your Virtual Terminal. There are many scenarios when taking payments at your virtual terminal can empower your business model — and it makes for a great backup if other devices are misbehaving. 

In any case, you can still take payments quickly via Square’s Virtual Terminal. You can manually enter in the credit card information, or you can pull up a customer in your directory and charge a card you have saved on file. If you have a Mac or Chromebook, you can still connect a basic magstripe reader and swipe the card at your computer, too! 

Square charges no software fees to use the virtual terminal and it’s included with all free Square accounts, but you will still have to pay transaction costs. With keyed entry, you’ll pay 3.5% + $0.15 per transaction, or 2.75% for swipe transactions.

Square Card

At first glance, the Square Card may seem like just another line of credit, but it isn’t. The Square Card is a debit card that gives you instant access to any of the funds that are in your Square account in real time. So why are so many business owners stoked about the Square Card? For one, it can help manage and organize cash flow. One way to separate business expenses from everything else is to keep all of your business expenses on your Square Card. It makes sense because you’ll also always have an itemized list of exactly what you spent at the Square app under “Card Spend.”

Keep in mind that once you get the ball rolling with your Square Card, your funds are automatically going to sit in your Square balance unless you manually transfer funds into a different account. You can do so at any time and Square will deposit funds in the next 1-2 business days. If you want your funds deposited into your main bank account faster, you can also opt for a same-day instant deposit for the fee of 1% of the total amount.

When it comes time to spend your balance, the Square Card is a debit card accepted at any merchant that takes Mastercard. As far as cost, the Square Card is completely free with no annual or usage fees whatsoever. The other cool bonus is that you get a 2.75% discount at all other Square merchant locations. If you have a Square account, you can request your free Square Card under Deposits at the Square Dashboard. Note that Square doesn’t automatically send you a card when you open your account.

Is Square Right For You?

There is no doubt that Square offers an abundance of tools and add-on software apps that can help you run your business more efficiently. Utilizing inventory management tools can help you stay on top of the ebb and flow of demand, and payment processing options offer flexibility when you need it.


Square is free accounting software that works seamlessly with Square Register. It’s free to download and easy to use. Track every aspect of your business from inventory and sales to taxes, employees and more!

If you run a business, you’ll love Square. Square helps you manage your business from anywhere with an internet connection and easy smartphone tools. Get paid faster and focus on growing your business by using our secure card reader, accepting card payments, tracking inventory, and shipping orders—all for free, no matter how much or little you sell. You’re in control of your business—and it all starts with Square Accounting for Mac.

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