Converting files to PDF is an easy task that can serve professionals in various business sectors. For instance, medical professionals can create medical reports in PDF format to send them to their clients or to use them for medical journals. However, it would be helpful for them if they were able to convert files to PDF using an iPhone or Android device.
Here, I will be taking you through steps required to convert file to pdf.
Using Print to PDF on Windows
Open the file you want to convert. Go to the location of the file you want to convert into a PDF, then double-click the file to open it.
If you want to add multiple photos to one PDF, instead do the following: select each photo you want to use by holding down Ctrl while clicking them, right-click one of the selected photos, and click Print in the resulting drop-down menu. You can then skip the next step.
If you want to create a PDF of an HTML file, open the HTML file in Notepad by right-clicking the HTML file and then clicking Edit in the drop-down menu.Remember that you can only convert these types of files:
• Text files (.txt)
• Microsoft Office documents (.docx, .xlsx, .pptx, and so on)
• Photos (.jpg, .png, .bmp, and so on)
• XPS files (.xps)
Open the “Print” menu. The fastest way to do this is usually by pressing Ctrl and P at the same time, but you might need to click File and then click Print in the resulting menu.
Don’t be alarmed if you don’t have a printer attached to your computer—you’re not actually going to print anything.
Click the current printer’s name. It should be near the top of the menu below the “Printer” or “Printers” heading. A drop-down menu will appear.
If you’re using a text document or an XPS document, skip this step.
Click Microsoft Print to PDF. It’s in the drop-down menu. Doing so selects your computer’s “Print to PDF” feature as the method with which you’ll “print” your document.
If you’re using a text document or an XPS document, you’ll just click Microsoft Print to PDF in the “Select Printer” section near the top of the window.
Click Print. It’s usually at the bottom of the menu, though you’ll click Print at the top of the menu if you’re using a Microsoft Office program (e.g., Microsoft Word). A File Explorer window will appear.
Enter a name for your document. In the “File name” field, type in whatever you want to name the PDF version of your document.
Since you’re creating a PDF version of the document, you can name the PDF the same thing as the original document and store it in the same location if you wish.
Select a save location. On the left side of the window, click the folder in which you want to store your PDF.
For example, if you want to save your PDF on the desktop, you’d find and click Desktop in the left-hand sidebar.
How to create a file?
For example, if you are creating a file in MS word. Then file you have to create a file doc. entering all the required information after that you have to save it. Here the steps you need to follow to save the documents.
Step 1: Clik on the ‘File’ tab (located in the upper left-hand corner of Microsoft Word’s interface)
Step 2: Click ‘Save’ or ‘save as’ (You need to click save for an unsaved document and if your document has been previously saved, you won’t have to select a save destination (e.g., desktop) or a file name–the existing file will simply be updated).
Step 3: If you are saving the file in ‘save as’ then decide the location to save file (The location include this pc, desktop etc. You can even browse more to select a specific location)
Step 4: Add your prefered file name.
Step 5: At last click on save.
Congratulations! Your file has been saved.
What is A PDF?
PDF is a Portable Document Format file that is used to distribute read-only documents. It is a universal file format developed by Adobe in the 1990s with two mottos. The first is that people should be able to open the documents on any hardware or operating system with just a PDF reader and the second is that it preserves the layout of a page so wherever you open a PDF, the layout of the document looks the same.
How to convert a file to PDF
Step 1: Open Acrobat File menu and select create and select PDF From File.
Step 2: After that select the file from the open dropbox that you want to convert. (You can choose any type of file from the Files Of Type drop-down menu.)
Step 3: Optionally, You can even click on settings to change the conversion options if you’re converting an image file to PDF. (The options available vary depending upon your file type).
Step 4: After that click on open to convert the file to a PDF. (Depending upon the size of your file the converting application will open automatically. In case if your selected file is an unsupported format, then a message will appear, telling you that the file cannot be converted to PDF).
Step 5: After the new PDF opens, choose the file.
Step 6: You save the file in save or save as
Step 7: At last you can select a name and location for your PDF.
Adobe Acrobat
Adobe Acrobat is a program from Adobe that helps you in capturing a document in its original format and then view the file in the same appearance. Acrobat document is called a Portable Document Format ( PDF ) file.
| Creating, saving or converting files to PDF/A |
There are many ways to save files as PDF/A or convert existing documents to PDF/A. There are examples of how to save files as PDF/A from existing products you may have listed on the Introduction to PDF/A page.If you use tools that are not listed on our Introduction to PDF/A page, another generic method of saving or converting documents to PDF/A is to use converters or tools that you install as a “printer”. For example, there is a free product you can download and install:PDF CreatorAfter this product is installed, you will see a new printer available from any program you print from such as your document reader for your scanned documents. To save/convert this file to a PDF you perform the following actions:From your viewer or documents processing program, perform the standard print function. For example, from the Adobe Acrobat Reader select File, then click on Print: Then select PDFCreator from the drop-down list of printers; then select the Print button: The PDF Creator Print dialog box will then appear. The first time you use this (or if you change the option), you will need to select the Options box. (The next two screens only needs to be set once, unless you use this product for other purposes/formats)You will then see the options diaglog box where you will select PDF on the left and then select Adobe Acrobat 5.0 (PDF 1.4) for the Compatability setting. Then select the “Save” button below: You now will see an updated version of the Options dialog box. Click on the Save option (icon on the left of the screen) and select PDF/A-1b as the “Standard save format”. This will return you to the previous screen where the final step is to select “Save”.That is all that is required to create a PDF/A each time from your word processor or other software if it does not already have built-in PDF/A support! |
Conclusion
A PDF file can be read on various platforms, while some formats are restricted to specific devices. Image files cannot be converted to PDFs, but proper format guidelines can allow you to compress your photos for use in documents. The most important items to remember when converting files include file size and image resolution. The larger the file size the longer it will take to upload or download.