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Online Software Project Management Tools

Looking for the best project management tools free? Or perhaps you are looking for the top project management software programs. And, if you are currently in need of some important information about what is out there. Well, I’ve got some good news for you.

Project management tools are being used by project managers nowadays for keeping track of their projects. These project management tools are also being used for collaboration for teams working on the same project. If you are searching on internet for “Best Project Management Tools Free” then you have landed on first article which will tell you best online project management tools.


Smartsheet is a web-based project management and collaboration tool in a simple and familiar spreadsheet interface. It is easy to use and very flexible, but is also a business-grade application that has increased team productivity in tens of thousands of companies and organizations around the globe.

Smartsheet Software Features

  • Multiple views: Team availability, timelines, Gantt chart, calendar, card view
  • Automated tools: Alerts, email reminders, and web forms
  • Familiar interface: Spreadsheet-like UI does not have steep learning curve
  • Easy to start: Pre-built templates help jump-start different types of projects

Advantages of Smartsheet

  • A familiar interface will not require time for employee training, but allows them to hit the ground running.
  • SaaS pricing model is not capital intensive, and it’s easy to scale when growing in company size.
  • Online collaboration and integration makes it easy to communicate and partner with others.
  • Free email support and priority phone support for enterprise customers.
  • Free 30-day trial period.


Trello is a simple way to organize your projects with Kanban boards. And with a free plan that allows for unlimited boards and users, it’s a tool that anyone can use. Freelancers can use Trello to plan their assignments on a personal board, and teams can use Trello to build a complete project workflow with visibility at every stage.

Start by creating a new board from scratch or choosing a template from dozens of options across marketing, sales, design, team management, and more. Add a handful of lists for your tasks (each list is a column), and customize those lists with the steps in your workflow (e.g., to-do, doing, and done) or as separate parts of your project (e.g., development, design, and distribution). Next, add your tasks as visual cards in each column—with labels, due dates, members, checklists, images, attachments, and comments to keep everything in one place.

As you start completing tasks, simply drag the cards to the appropriate list. You can keep track of all comments and tasks that mention you—or that you’re watching—from the activity menu.

For more features, Trello’s Power-Up options (now unlimited even on the free plan) let you view tasks on a calendar, add voting options on tasks, fade away old tasks automatically, and much more. And you can make Trello boards for everything—personal and work tasks alike—to get your work done in a way that best fits your needs.

Trello Price: The free plan includes unlimited cards and members, 10 team boards, unlimited Power-Ups, and 250 automated commands each month; upgrade for $5/user/month (billed annually) to the Standard plan that includes unlimited team boards and Power-Ups, custom fields, up to 1,000 automated commands per month, and more.

HubSpot Project Management Software

Project management software by HubSpotHubSpot’s project management tool includes task creation, task automation, and pre-made to-do lists. It’s specifically designed for marketing teams and integrates seamlessly with Marketing Hub. With this tool, you can keep track of tasks alongside your marketing projects — so that both are integrated and not managed on different tools.

Features include:

  • Task management right alongside your marketing workflows
  • File attachment capabilities to keep track of important assets
  • Pre-made to-do lists to immediately launch projects
  • Custom templates for recurring projects
  • Landing pages, emails, and workflows available in the same tool

PricingFree with HubSpot Marketing Hub


Most companies demand premium prices for what ClickUp delivers for free.

You enjoy access to unlimited users, tasks, and multiple product features in the Free Forever plan. There are no limits to which task management options or which project management features you can use! 

The result? An effective project plan, every time

  • Customized views: Do you prefer to see your tasks on a Scrum board or a list? Organize and view your tasks in a List, Box, Gantt chart, Board, Table, or Calendar view. Additionally, you and your team can switch between different views with just a click. Select a view that works best for you, and quickly find the task you’re working on
  • Workload Management: Easily allocate resources using Workload view and Pulse to gauge your team’s current workload. Recent studies show that nearly half of American employees feel burnt out. If you’re running a remote team, this can instantly boost your team productivity!
  • Dashboards: Access high-level views of everything in your Workspace. With Dashboards, you can use Customizable Widgets to gain important insights on people, Sprints, projects, tasks, and more. Dashboards are also great for Agile project management and Agile product development
  • Assign Comments: Do comments slip through the cracks? Assign Comments as a task, and set up specific dates and times to follow up. This feature makes remote project management super easy
  • Priorities: Is your team unsure of which tasks are most important? Set up custom priority levels and collaborate on various tasks based on their urgencies and importance
  • Reminders: Don’t let important tasks, start dates, and due dates slip from your memory with ClickUp’s Reminders. Need to save time? Create Recurring Reminders instead
  • Goals: Set Goals for your whole team. Track Targets like numbers or a simple yes/no. You can also use this to set weekly sprint goals for your Agile and Scrum software projects.
  • Mind Maps: Visualize your thoughts and ideas with Mind Maps
  • Custom Fields: Set up project management the way you want it. Add columns for contact info, notes, budgets, etc.
  • Custom Task Statuses: Create Custom Task Statuses to track project progress 
  • Gantt Chart view: Create effective project plans and manage dependencies with ease. Using Gantt Charts, you can also quickly schedule multiple small and complex projects
  • Drag and Drop: This is a key feature, especially if you have multiple teams in ClickUp. Drag, drop, move, and re-assign tasks to people, clients, or Teams in just a few steps, no annoying menus required. 

ClickUp is conscious of how work actually gets done, which sparked our motivation to obsessively create features to enhance productivity.

And because ClickUp interacts with so many essential team collaboration tools, your team will hum along as it’s always done… just faster and more efficiently on multiple projects. 

It doesn’t matter if you’re an individual user or project manager, ClickUp has you covered. 😊

There’s a free plan available to your team, along with an upgrade to unlimited storage for just a few dollars more a month. Feel free to try out the free version with all the features, and upgrade to unlimited storage at any time. 


Airtable is a cloud collaboration and project management tool that helps you plan and organize your projects as well as set a roadmap for you and your team.

The tool helps you distribute projects based on use cases and offers advanced filtering and sorting options to arrange unlimited tasks according to your preference. Airtable also contains built-in applications such as a scheduler, webpage designer, and an email marketing tool.

Additionally, you can also automate routine tasks such as sending and approving project requests, scheduling team meetings, and processing bills and invoices.

Airtable offers phone, email, and chat support. The tool has a mobile app for both iOS and Android devices.


Your to-do list isn’t bad—you just need a few more features to manage your team projects. Asana offers just that. It’s a project management tool that lets you break projects down into sections and sub-lists, along with dashboards to see how much of the project has been completed already. You’ll add, rearrange, and complete tasks the same way you would in a to-do list app, but with the collaboration and organization features you need to work as a team.

For your personal tasks—or the things at work that don’t fit into a precise project—you can make extra lists in Asana that are only shared with specific people. Your own assigned tasks will also show up in your My Tasks view for a quick way to see the things you need to take care of.

Whether you’re working solo or with a team, you can automate Asana with Asana’s Zapier integrations, letting you connect project information to other apps. Try one of the workflows below, or get inspiration from these automations from real users.

Asana Price: The free plan includes unlimited projects, tasks, and storage, up to 15 users, and basic search features; upgrade for $10.99/user/month (billed annually) to the Premium plan that includes project timelines, advanced search, and task dependencies.


Software project management has been around for millennia. The first known project management tool that many use today is Microsoft Project. It is easy-to-use, intuitive for any user, and integrates with other productivity tools. There are many project management software out there, but not all of them are easy to use. Especially for beginners.

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