This payroll program is most useful if you have only one job classification and if you can prepare your payroll with the aid of a computer. It is necessary to use this program (along with a company program) when you have more than one payroll to prepare, such as two or more independent jobs. If you have only one job classification on your payroll, you may be able to use the simple Payroll Record Form provided by another government agency. Or, if your employer will let you do so, it will be easier for you to make your own Payroll Record form using worksheets that are attached to this publication as Appendixes A and B.
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Unlike big business, most small business owners don’t have a dedicated payroll team or HR department. And yet, there’s still one aspect of running a company that small business owners have to tackle: Payroll. That’s where programs like Wave come into play.
Things to Consider When Evaluating Payroll Software:
- Most free offers are either for a limited time or for a limited number of employees.
- Most offers include essential features like automated taxes, automated payroll, and leave tracking, but only a few offer advanced features like FICA tip credit, digital signatures, and lifetime accounts.
- Factor in time spent as a cost. If one software service is less expensive but lacks a feature that would save you hours on payroll each month, it may actually cost you more in the long run.
Features of the best payroll software
There are a few features that the best payroll software has in common. We’ve selected the following list based on customer support, user friendliness, and flexibility. This last point is key because small businesses often undergo rapid transformation or periods of growth. Ideally, you will choose software for payroll that can keep up. This means catering for full and part-time employees as well as freelance workers and contractors. Cloud-based platforms are also important since many of today’s businesses don’t always work from a central office. You want to be able to access your information on the go.
With no further ado, here are our six payroll software picks.
Easy to use and compatible with requirements in all 50 states, Gusto makes payroll management easy. This software for payroll comes fully loaded with a number of important features. It can handle benefits, healthcare plans, taxes, 401(k) plans, and time tracking. It’s also fully compatible with most accounting software platforms, including the big names like FreshBooks, QuickBooks, and Xero. Small businesses can opt for the most basic Core plan when just starting off, levelling up to the more full-service options as your business grows. At the higher Concierge level, Gusto’s plan includes HR features including onboarding and surveys.
You might associate Square with the portable square-shaped credit card reader, but this company has grown to include full-service payroll software as well. Like Gusto, Square’s services are customizable so you can adapt the plan to suit your company’s needs. The software can accommodate full-time employees as well as part-time workers and freelance contractors, paying both hourly rates and monthly salaries. It can also manage health benefits, which employees can see when they log in to their own Square accounts.
Payroll goes hand in hand with HR, so it’s worth looking at HR software when seeking your payment solutions. BambooHR covers all your bases, providing a separate payroll platform to sync with its main talent management software. This makes it super easy to onboard new employees, tracking hours right from the start. Additional features include staff databases, applicant tracking, time-off tracking, and digital signatures.
Another HR platform that includes comprehensive small business payroll software is Zenefits. It builds time-off tracking, hour tracking, salary upgrades, and benefits into a single one-size-fits-all platform. If your HR and payroll departments are intertwined, it makes it much easier to avoid making double entries. For example, your HR administrator only needs to input a salary change once for it to sync with payroll. As with other software on this list, there are multiple subscription packages to choose from, each with its own features.
You’re probably familiar with QuickBooks already, but this accounting software also includes an easy auto-pay feature. Perhaps the biggest benefit of using this platform is that it is designed to run automatically, so theoretically, you only need to set up your payroll once. The program will handle taxation, payments, and other issues without manual input.
Finally, Paychex is a major payroll software provider dating back to 1971. This comprehensive program is a great choice if you’re interested in boosting employee retention, because it includes a built-in learning management system allowing employees to upgrade their skills. When it comes to payroll, Paychex automatically calculates both state and federal taxes and integrates fully with 401(k). It also includes a free mobile app for management on the go.
As you can see, there are plenty of easy payroll software solutions to choose from. You’ll need to think about your business’s size and whether or not you’re interested in extra HR features to find the best fit.
The greytHR Platform is a suite of cloud HR solutions for small and medium enterprises (SMEs). It offers productivity tools for better people management, simpler HR processes, and professional delivery of HR services. The Employee Portal for the manager and employee self-service leads to better employee engagement and all-around time savings. The greytHR software is used by 10,000+ customers and 1.3 million users in India, and 20+ countries including UAE, Saudi Arabia, Qatar, Oman, Kuwait, and… Show MoreRead greytHR Reviews
Payslips downloading and leave balance. team members details searching very easy. cost is also reasonable Read review
The best thing about this portal is it is very easy to navigate, mark attendance, apply leave and even the tax submission for tax exempt is… Read reviewCompareTry for free247HRM(67)4.5 out of 5Entry Level Price:3499 30 EmployeesFavorite
247HRM automates all HR functions from induction to exit including: Talent & Performance Management Compensation Management & Statutory Compliance Paid time off Time & Attendance Management Expense management Training Management Manpower & Salary budgeting Exit Management Skill and Succession Planning other core HR functions. 247HRM is built for the smartphone to allow employees easy access to its platform. It also includes Android & IOS apps. Webservices, API calls a… Show MoreRead 247HRM Reviews
The first and foremost thing is it is easy to use. Employee information is easy to understand and download and an amazing customer service. Read reviewBKI have used many HR softwares but I havent come across a HR software which gives a error free payroll without any manual intevention or uplaoding a… Read reviewCompareLearn moreWebHR(89)4.1 out of 5Entry Level Price:$97.97 per monthFavorite
Everyone’s Favorite – All-in-One – Social HR Software for everything from Hire to Retire. Take care of your most important asset – your Human Resource. Ranked as #1 Global HR Software, WebHR is the first true Social HR Software to connect & engage your employees. First HR Software to introduce AI into HR. Payroll / Benefits / ATS / Time & Attendance / PTO / Employees Self Service / Performance / Goals / … you name it, WebHR has it.Read WebHR Reviews
This is a useful application that allows not only to hire but also to dismiss from work employees, to take into account their wages Read review
WebHR was the best human resource management mechanism that our company incorporate in our system with least cost .We had tried other software… Read reviewCompareLearn moreBambooHR(831)4.4 out of 5Entry Level Price:$4.95 per employee / per monthFavorite
BambooHR is the No. 1 Software-as-a-Service (SaaS) company providing online HR Software for small and medium businesses that have outgrown spreadsheets. BambooHR’s cloud-based system is an intuitive, affordable way for growing companies to track and manage essential employee information in a personalized Human Resources Information System (HRIS). Now HR managers have more time for meaningful work, executives get accurate, timely reports and employees can self-service their time off, using a con… Show MoreRead BambooHR ReviewsUCTime track Holidays Profiles for employees Read review
The setup process for our Bamboo job page was easy and personal. They gave us a CSR to manage our account, and their customer service support has… Read reviewCompareLearn moreUZIO Payroll & HR(80)4.4 out of 5Optimized for quick responseEntry Level Price:Pay As You GoFavorite
Technologies change, but our dedication to enabling businesses in the United States and perfecting their employee experience never will. UPLIFT YOUR HR & WORKFORCE MANAGEMENT WITH UZIO Are your HR administration, payroll processing, and benefits management processes being managed in silos? UZIO a cloud-based SaaS platform provides you with an all-in-one HR, payroll benefits management, and Time & Attendance solution. It is built for businesses of all sizes. Our platform empowers busi… Show MoreRead UZIO Payroll & HR Reviews
The way they have made our lives easier by providing local brokers like us, a platform to manage our clients effectively is commendable. It is easy… Read reviewMSSet up support for help with questions and concerns was very well done. Read reviewCompareLearn moreHourly(28)4.9 out of 5Entry Level Price:$8 Per active user per monthFavorite
Hourly is a people platform that makes it easy for small business owners to track time, run payroll and get workers comp for their employees. Its the only tool out there that does all three seamlessly, saving you time and money.Read Hourly Reviews
Hourly’s tech support is unparalleled. Help literally within minutes. Their reporting is incredibly user friendly and immediately accessible. My… Read reviewARExtremely easy to set up, easy for employees to use, mobile-first design, great customer support, and just so easy we switched to weekly payroll,… Read reviewCompareLearn moreWorkzoom(17)4.4 out of 5Entry Level Price:$4.00Favorite
Workzoom is the all-in-one Talent, Workforce and Payroll solution that engages your employees, enlightens your leaders and helps businesses grow. Bring your whole team together with a centralized hub for accessing personal information, company updates and much more from any device. Enlighten your leaders with insightful dashboards, informative analytics and on-demand reports so they have what they need to make great decisions. Workzoom will do your administrative heavy lifting to save you count… Show MoreRead Workzoom ReviewsAMIt’s great having all of my compensation and benefits information is one place, being able to access my pay stubs from my phone is easy and… Read reviewCompareLearn morePayFit(11)3.9 out of 5Favorite
PayFit is a cloud-based, integrated payroll and HR management platform, offering you the best of payroll outsourcing and the use of payroll software, in one solution. It’s an automated solution that saves a lot of time and eliminates payroll-related mistakes; it automatically generates your employees’ payslips on your chosen dates and handles HMRC RTI and pension submissions on your behalf. PayFit’s customer success team ensures smooth onboarding on the platform and clients receive dedicate… Show MoreRead PayFit ReviewsLTEasy to understand and use, good support its also easy to find the required information overall easy payments and payroll processing. Read review
– The tool was easy to use and implement. We are able to book for our leave days and see the balance for easy leave management. The tool comes with… Read reviewCompareLearn moreDeel(18)4.5 out of 5Optimized for quick responseEntry Level Price:$49.00Favorite
Deel is global payroll and compliant hiring built for remote teams. That means anyone, anywhere can get hired and paid with Deel. Using a tech-enabled self-serve process, companies can instantly hire full-time employees or independent contractors across the world legally, in minutes. With Deel, companies can take care of payroll and create localized legal contracts in over 150 countries. Teams even get the freedom to choose how they withdraw their funds. Deel does it all. Today, Deel serves … Show MoreRead Deel ReviewsACThe basics work: payment, expenses, UI. Support is responsive Read reviewCompareLearn moreCheckMark Payroll(4)4.5 out of 5Entry Level Price:$499 1Favorite
CheckMark Payroll software is full of high-end features and functionalities at a very affordable cost. It allows users to create unlimited databases, companies and employees. This is especially useful to all the payroll services customers. Our software integrates with many Accounting programs. We make things easy by allowing Direct Deposit checks, paper checks or both to be created in the same check run. It also enables signature printing capability on checks. The software can print MICR e… Show MoreRead CheckMark Payroll ReviewsSLFrom downloading the trial to onboarding, everything went fantastic, smooth and seamless. Moving from my previous Payroll Company to a new one was… Read reviewURThere is no monthly or recurring fee , I can do payroll for my employees daily, weekly , or semi monthly. I am using this software from almost 4… Read review
Hands down Payroll Software Canada™ is the best Canadian payroll software package for small businesses. … Our Payroll Software is perfect for businesses that want to really benefit from a payroll system. In fact, last year we helped over 500 Canadian companies save over $30 million in payroll taxes and file over 250,000 employee pay statements.