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Rental Property Software Programs

As a landlord, you’re looking for ways to make it easier on yourself and your business. That’s why so many landlords are turning to property management software programs. These programs save time and reduce stress by helping landlords monitor their tenants and run consistent reports that can be used in various situations such as rent collection or managing a tenant application process. And if you need help with your property? There are programs designed specifically for that! There are a lot of rental property programs out there and it can be hard to know which one is right for your business. Here you will learn about all the different types of property management software on the market and how they can help you maximize your return on investment.

Landlords and real estate investors need good rental property software programs to help them manage their rental properties. But only a few rental property software programs exist that are designed uniquely to meet the needs of small landlords and real estate investors. One excellent option is PrimaBook, which is a full-featured Real Estate Management System specifically designed for Small Landlords or a Property Manager who has 5 or Less Units – but can be easily scaled upward as you add properties in your portfolio. Rental property software programs are a huge help to small landlords just starting out. These software programs are usually highly specialized with features that are indispensable for most landlords and their respective rental operations. The RENTCafe team has created this guide to help you choose the best lease management system, whether it is off-the-shelf or customized, cloud based or local, Windows or Mac based, or hosted in your office or in the Cloud. Rental property software programs are a helpful tool for anyone looking to rent out plant. You can use these programs to keep track of your available properties, as well as on-going tenant payments and expenses. The best thing about these specialized accounting software packages is that it can be as simple or complicated as you want it to be. In other words, you can use them just to track expenses and payments, or, if you run a more complex business you might benefit further by using some type of CRM or accounting software package. Plus the best thing is: they’re affordable!

Rental property software programs are available in a variety of formats including desktop applications, cloud-based programs, and website apps. To determine the best property management software for you, there are many things to consider like the number of units, tenants and rent roll you manage. “No matter how big or small your rental property business you should be using rental property software to help manage your rental property. I have run into many landlords who have never heard of it, but there are thousands who utilize this awesome program. Property management accounting software is a powerful tool for companies who want to save lots of money by managing their rental property. The software is easy to use and completely web-based which means there is no need to spend thousands of dollars on training classes or hiring an in-house technician. Hundreds of property owners have already checked out the software, so what are you waiting for? It’s free! In the realm of business strategy, customer service is becoming more and more important. It is no longer enough to simply provide a product or service. Today’s customer – whether it’s your customer, or your customer’s customer – expects to be listened to, and treated with kindness and respect. An effective communication channel has never been more important than it is today.

If you’re a landlord with more than one rental property, you’re probably looking for ways to make your job easier. The best piece of software out there is Propertyware, which has all the features you need and none of the ones that get in the way. If Propertyware isn’t available for your industry, check out Appfolio and Propertybase.

What Is Rental Property Management Software?

Rental property management software is a suite of tools to help landlords attract leads to fill vacancies, screen tenants, and manage leases. There are typically communication features so that managers and tenants can discuss maintenance requests or send global announcements such as when snow removal is scheduled. Last but not least, rental property management software has an accounting component to it as well. You’ll be able to receive and record payments and generate reports for income, expenses, cashflow, and other strategic and financial planning interests.


If you’re a landlord looking to run your property management business from a mobile device, Propertyware is likely the best option for you. Their software is cloud-based and subscription-based, meaning that it’s easy to use with minimal setup and maintenance. Plus, since it’s designed specifically for landlords, it has all of the features you will need in order to manage multiple properties at once—including rent collection and accounting functions as well as reporting tools that allow you (or your accountant) to analyze trends in performance over time.


Appfolio is a real estate software for landlords. It’s an online rental property management software that makes it easy to manage your properties, tenants and finances. It’s cloud-based, so you can access it from any device with an internet connection. There’s also a mobile app available that allows users to take photos of problems on their properties and log maintenance requests directly from their phones. Appfolio offers a free trial for new users so they can try it before buying!

The features offered by this rental property management software include:

  • Easy-to-use interface
  • Cloud-based platform (no installation)
  • Mobile app available for taking pictures of problems/maintenance requests from anywhere!
  • Affordable price – starting at $14/month (billed annually)


If you’re looking for a rental property software program that’s user-friendly and easy to use, Propertybase is the best option.

This system offers a free trial so that you can test it out before committing to purchasing. It also has an intuitive interface, which means it’s easy enough for even beginners to navigate. The program works on desktops as well as mobile devices, meaning that you’ll be able to track your properties no matter where you are.

With Propertybase, you can:

  • Manage multiple properties at once
  • Keep track of tenants’ information like contact information, rental history, and more
  • Manage property maintenance tasks like scheduling repairs and paying contractors’ bills directly from within the app (these features are available through add-ons)

Rent Manager

Rent Manager is a cloud-based rental property software program that can help you manage every aspect of your rental properties from the comfort of your own home. This program was designed by small landlords and property managers, so it has all the features you need at an affordable price.

It’s easy to use and doesn’t require any knowledge of coding or programming languages. It’s also available free for 30 days so you can give it a try before deciding whether or not to buy. Rent Manager has been used by thousands of landlords all over the world, including those with just one single property; however, if you’re looking for something more advanced, this might not be right for you.

Yardi Breeze

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As a pioneer in providing cloud-based rental property management software services, Yardi Breeze has stood above other cloud-based software platforms due to the additional features it comes with.


  • Unique features
  • Free training and customer support


  • There is no mobile app
  • A few customer service complaints

If you want to have access to advanced features that facilitate the usage of your cloud-based property management software, Yardi Breeze is the right choice for you. 

There are no setup fees with Yardi Breeze, and with the cheaper residential plan every unit you add costs $1 per month, so it’s a pretty affordable property management software for all the features it comes with. You have to spend $100 per month at a minimum ($1 per unit) if you have residential properties and $200 ($2 per unit) for commercial properties with the basic package. There is also a second residential package called Breeze Premier that costs $2 per unit per month with a $400 minimum.  

The features include built-in accounting software, online rent collection, rental applications, templates and addendums, maintenance requests, automated marketing, activity calendars with tasks, renters insurance, tenant communication options, workflow sheets, and outsourcing payments. All these allow users to manage their properties, tenants, and finances with a few online clicks. But what separates Yardi Breeze is the unique feature that allows tenants to take photos with a smart device and directly attach them to a maintenance request on an online platform.

The system is pretty simple to understand, according to previous clients, but even for those that have problems setting it up, Yardi Breeze offers free training and customer support to set up your account and learn the software.

Yardi was founded in 1984 to provide software solutions to the real estate industry.


Buildium is a cloud-based rental property management software that offers the ability to manage all aspects of your rental business from one place. You can use Buildium’s free trial to test out its features and see if it’s right for you.

Buildium has several apps for mobile devices (iOS, Android) as well as desktop computers (Windows/Mac). They also offer an online portal where you can view anything related to your rentals when you need it. They even offer customer support via phone or email!

These are some of the best rental property software programs for landlords.

Propertyware: Propertyware is a cloud-based rental property management software that helps you organize and manage your rentals. You can use it to collect rent from tenants, track expenses and create budgets, make tenant improvements, pay bills, analyze reports and so much more! It’s available for Mac or Windows computers.

Appfolio: Appfolio is a web-based application that allows you to manage all aspects of your rental property business in one place. You can create professional-looking invoices right inside the app as well as keep track of expenses with this program’s expense tracker feature. Appfolio also has an advanced inventory system so you know exactly when it’s time to order more toilet paper! The best part? There are no additional fees with Appfolio since they charge based on the number of properties you have instead of monthly subscription fees like other companies do which means there are no surprises at the end of each month either way! So if someone asked us where we would go first if we were looking into finding out what kind of options there were out there for us (and let me tell ya…there aren’t many) – this would definitely be our answer because not only does it have everything we need (if not more), but it also works seamlessly between multiple devices without any hassle whatsoever where other programs might require some sorta update before continuing with whatever else needs to be done next…so yeah…definitely check these guys out too if interested 🙂


If you are in the business of managing and maintaining a rental property, you need to have an effective management software program. While there are many companies to choose from, most of them provide software programs that suit your needs and help you run your business effectively. If you are managing a rental property, there are several programs that can help you. Learn about some of the most popular in this article and see if any are right for your business.

While there are many different types of rental property software programs and a wide range of prices, it’s important to remember that the most important thing is finding something that works for you. There is no one-size-fits-all solution here—you need to find the right program based on your specific needs and goals. We hope this list has helped you narrow down your search and find some good options! It’s hard to find a good piece of rental property software that works well, doesn’t cost an arm and a leg, and actually makes your life easier (and less stressful!). Rental Property Software Programs has the tools you’ll need to finally succeed as a landlord. You can get started right away on the right path with your new management business, and this site will help you do it! Rental property software programs are a great way for small landlords to manage their properties. If you own a few apartment buildings and need to keep track of the income and expenses, and the tenants and their payments, these programs can be helpful. Most of the software is inexpensive or even free, so there’s really no reason not to give it a try.

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