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Free Rental Software for Equipment

Free Rental Software for Equipment

Interested in learning about rental software programs to streamline your business? Want to know more about equipment rental software companies who can help you get going with the right kind of inventory management system? Check out this article.

You are looking for the best equipment rental software and we have it for you. The software will help you create a strong relationship with your clients. You need to install the best equipment rental software in order to track your inventory and know its pick-up and delivery schedule. Rental inventory takes a lot of stress off a construction site. You can’t work without it, and you can’t get it without software. So why not just go with the best? Let us show you how easy getting new customers and keeping your company in the black really is with our rental equipment software.

If you’ve ever had to manage an equipment rental business before, you know it’s not so easy. There are a lot of moving parts that need to be taken into account. This can make it overwhelming if you’re starting down this path (or even if you’ve been doing it a while). One of the best ways to take care of all these moving parts? Rental inventory management software.

Renting equipment will always be part of the process when doing a job. However, making sure that your customer is not overcharged and that you have the right equipment is a significant challenge. If you want to stay competitive in this market, then you need to consider rental inventory management software.

Software Apps to Start Your Small Rental Business

A lot of work goes into starting a rental business, from having the initial idea to creating a business plan to finding a location and incorporating your vision. It can feel like there are a thousand steps to get through, so we knocked one of them out for you: here’s a list of affordable software applications that will make starting (and running) your business easier.


If you are considering cloud-based rental software, is an industry leader in providing the best possible system for your business. Our application offers full-featured rental software that can be used as a standalone system or in conjunction with an existing website.

Our rental management software is designed to make your life easier by eliminating paperwork and making it easy to track all of your equipment rentals. Just upload your inventory files from any source (such as Excel or QuickBooks), and let us do the rest! is an industry leader in providing cloud-based equipment rental software to small, medium and large businesses. Our application offers full-featured rental software that can be used as a standalone system or in conjunction with an existing website.

Our revolutionary platform is the first of its kind and has helped hundreds of companies save money, increase profits and gain access to greater inventory management capabilities than were ever before possible.


Rental software is designed to help you manage and grow your business. There are many benefits to using rental inventory management software, including:

  • Better Customer Service – A user-friendly system makes it easy for customers to book their rentals online or via mobile app, giving them access to the equipment they need quickly and easily. The system can also be integrated with CRMs like Salesforce so that customer data is automatically updated when a new order comes in, helping you provide better customer service and improve efficiency.
  • Improved Efficiency – Whether you’re using a cloud-based system or one installed on-premise, automated processes can help streamline operations from start to finish—from booking orders through delivery confirmation emails, invoices and payment processing—saving time while increasing accuracy at each step along the way.

Our rental software is designed to be easy to use and flexible, so that you can add your own features without needing a developer. The administration area is a breeze, allowing you to manage your customers and rentals in one place. You can easily set up special offers or promotions, track inventory and record payments. If there’s something missing from the system that you need then just ask us!

Our reporting tools show you how many rentals each piece of equipment has been booked for, how much profit it earned last month or even which pieces are most popular with customers – all in real-time. You can also generate invoices automatically based on the details of each booking including tax calculations (where applicable) and shipping costs calculated based on weight or distance traveled by courier.

Easy-to-Use Administration Area

Another great benefit of using a rental management software is the ease of use. Whether you’re a manager, an employee, a customer or vendor/partner/supplier/contractor—you’ll be able to navigate the system with ease.

Why? Because our software is designed specifically for businesses like yours. We understand that your time is precious, so we’ve made sure that everything about the software is simple and intuitive. You won’t have to spend hours training new employees on how to use it or trying to figure out how things work yourself because it’s easy for even non-technical people who don’t have any experience in computers whatsoever!

Reporting Tools

Reports can be customized to suit your needs. You can run reports for a specific time period or for all time. You can run reports for a narrow selection of rental items or for all rental items. And you can also run reports on selected customers—or, if you prefer, on every customer who has ever rented from you.

Customer Accounts

You can keep track of your customers’ rental history and create a customer profile for each one. You can enter a customer’s first name, last name, phone number, email address and physical address into the fields provided.

You can also add additional information like their billing information (credit card number), contact information (phone number or email address) and credit score if necessary.

When you have entered all the required details into each field, click on ‘Save & Close’ button at the bottom left hand corner of your screen.

Shipping Calculations

Here’s a quick rundown of how to calculate shipping charges:

  • To determine the shipping cost for one item, use the following formula:
  • Shipping Charges = Weight * Distance * Unit Price.

To illustrate how this works, let’s say you’re selling an item that weighs 5 lbs and ships within United States. The distance between two locations is 100 miles, so let’s plug those numbers into above equation:

  • Shipping Charges = (5 lbs) * (100 miles) * ($4). That results in $200 total shipping cost for one unit! Now let’s go over some other scenarios where you’ll need to account for multiple items shipped at once.

Tax Calculation

Knowing how to calculate taxes is a crucial skill for any business, especially if your company deals with rental equipment. It’s important to understand the importance of reporting tax to all parties involved and the proper way to report it.

Taxes are calculated as a percentage of an amount, which means they will always be higher than you expect! When someone rents equipment from your business, they need to pay tax on their total cost. This includes:

  • The cost of renting
  • Accessories or attachments that aren’t included in this price (such as nets)
  • The customer’s delivery fee If a customer uses their own vehicle and brings back the equipment themselves, there will be no delivery fee charged by your company. However, if someone hires another driver at an hourly rate or pays for a full day but only uses them for half an hour before returning home without using any other services provided by your team members then it would still count as having been delivered by someone working for your business so there would still be $$ owed$$ owed$$ owed$$ owed$$ owed$$ owed$$

Product Management

Inventory management is the process of tracking and managing the physical inventory of products. Inventory management helps organizations to allocate resources more effectively, and it can also be used to determine when to order new supplies. Inventory tracking systems typically use barcodes or RFID tags to keep track of items that are in stock, so they can be easily located and returned to their appropriate places without any confusion.

Rental equipment inventory systems are used by companies that rent out tools, machinery or other types of equipment for construction projects or other purposes. These companies need a way to accurately track each piece of rental equipment that comes in or leaves their possession so they know exactly how many items they have available at any given time.

A rental equipment inventory system allows users access from anywhere on the web through an internet browser: this means you never need leave your desk! This is great because many companies have employees who work remotely at times; being able to access your database while away from office makes things much easier than having everyone come into “the meeting room” (which everyone knows is really just a conference call). The ability for everyone involved with project management across multiple locations opens up potential collaboration opportunities between departments without creating extra overhead costs like transportation costs associated with travel time

Rental Management

Rental management software can help you manage your rental orders, payments, inventory, customers and employees. It can also assist in tracking the location of rented equipment at any given time. This can be beneficial for both you and your customers as it ensures that there are no problems in getting equipment from one place to another. The rented gear is tracked throughout its lifespan so that when an item needs repairing or servicing you know where it’s at.

Accounting and Reporting

  • Tracking income and expenses online in real-time along with a paper trail for auditing purposes.
  • Rent payment deposits into a bank account specified by the owner, including the option for multiple bank accounts.
  • Generate unlimited financial reports, such as income statements and balance sheet, on both a property and portfolio level.
  • Export tax-ready financials to simplify filing at tax time and to reduce fees from the accountant or CPA.
  • Upload invoices to track expenses on the go with iOS and Android smartphone apps.

What to Look For in Free Property Management Software

Even though a property management software solution might be free, it’s still important to shop around. While it’s possible to change software if your first choice doesn’t perform as expected, the longer you use the system the more data you’ll need to transfer to a different application.

Here are some important items to consider when you begin looking for free property management software:

Hidden charges: Some property management software vendors advertise a free trial, then by the time your property information is uploaded and accounts connected, monthly billing will begin. Be sure to fully research any extra fees or hidden charges, and contact customer support if you have any questions at all.

Maximum properties: Most rental property investors find that once they own and manage one property, pretty soon they’re ready to buy another. Many property management software companies limit the number of units you can manage for free before paying a monthly fee. 

Read reviews: Smart real estate investors learn from their peers so that they don’t make the same mistakes. Numerous real estate platforms such as Stessa, Roofstock, and BiggerPockets all have blog pages with lots of valuable information.


With all the changes in technology, you wouldn’t think that anyone would still use a paper-based system for equipment rental anymore. There are so many benefits to using inventory management software for equipment rental. This Free Download explains how this software can solve some of your problems, and show you ways it could help your business.

Tired of lugging around those binder clips and spreadsheets? Everyone knows that unnecessary paperwork could lead to anything from hernias to obesity. Fortunately, there are plenty of top-notch equipment rental software programs out there. Once you integrate them into your process, your sales team can be more responsive and efficient during each visit. We have provided you with everything you need to know about our rental management software. If you are looking for a tool that will help your business grow, we encourage you to try our application today!

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