Task management software is extremely crucial for any organization whether it is big or small. Simple task management, organizational tools, team collaboration and group scheduling are some of the services offered by this software. This software is primarily used for project tracking, time tracking and providing real-time information to users about their project progress.
Since most businesses have a large number of projects going on at the same time, they require task assignment to people or teams based on their skills accordingly. They also need a mechanism to monitor the progress of all the projects and tasks assigned to different members of an organization. This can be achieved using a reliable team task management software which can track all team related activities with ease.
ClickUp
ClickUp is the world’s highest-rated project management tool and is used by companies like Google, Webflow, and Airbnb.
It’s got all the features you need to skyrocket your productivity and manage any task super-smoothly.
Got multiple projects?
ClickUp can handle that too.
Using ClickUp is like being James Bond and fighting 10 guys without getting a single tear on your tuxedo!
However, that isn’t all.
Unlike other free task manager software, it’s also incredibly easy to use!
Whether you’re a business owner, project manager, team member, or even a freelancer, ClickUp is for everyone.
Here’s a closer look at some of the features and functionalities of this free task tool:
A) Templates and Recurring Tasks
Why waste time creating project plans and new tasks or task lists every time you start a new project? With ClickUp, you can save any task list as a Template to instantly add it to future projects.
You can even set up Recurring Tasks for your projects. You can also edit the time interval between each Recurring Task to customize how often they appear.
B) Priorities
Priorities help you prioritize tasks when completing projects. With a simple color-coded system, your team will have no difficulty identifying which tasks to prioritize and which to de-emphasize.
C) Reminders
Our project management software comes with powerful Reminders to help you always keep track of your deliverables. You can customize where and when you receive these reminders for added ease. Whether it’s your email inbox, your desktop, or mobile, ClickUp will inform you of everything at the right time.
D) Notifications
ClickUp has tons of notifications to keep you updated on your task developments. You can also customize how often you receive them and on what platforms they appear.
E) Views
Instead of adapting to a tool’s interface, let the management tool adapt to you!
ClickUp gives you Multiple views for managing tasks the way you’d like to:
- Board view: view your tasks in a handy Kanban board
- List view: view your tasks in a GTD-style list app
- Box view: check what everyone’s working on and delegate tasks
- Calendar view: quickly manage your task schedules
- Table view: create flexible spreadsheets
- Timeline view: visualize and organize your work over time
- Me Mode: only focus on your assigned tasks
F) Assigned Comments
Sure, your typical project management software allows you to add comments to tasks.
But ClickUp does way more!
ClickUp lets you instantly convert comments into individual tasks for quick task management. All it takes is a couple of clicks to assign a comment to someone and have it pop up in their Task Tray. Once they finish the task, they can even mark it as resolved!
G) Targets and Goals
A task manager can use ClickUp to set Goals to track what they’re working towards. You can even break down your goals into smaller Targets to make them more achievable.
H) Dashboards
Manage your business, resources, and develop Sprints, all from Dashboards. You can also choose what Widgets to include in your Dashboards, such as a Burn Up, Burndown Velocity chart, etc.
I) Notepad
Note down important tasks and ideas, create checklists, and even convert your notes into tasks with our Notepad.
J) Integrations
ClickUp supports tons of integrations with your favorite apps and collaboration tools, including Slack, Gmail, Zoom, Outlook, Google Drive, and more.
And that’s just the tip of the iceberg. ClickUp also offers you a built-in Gantt Chart, Task Dependencies, Permissions, Native Time Tracking, Mind Maps, and much more!
Need a full picture of our project management tool?
Take a look at the ClickUp Features page.
Pricing: Free to $5/month per user and up!
Todoist
Todoist, as a task management solution, is a breeze for many.
Like the Swift to-do list app, it has a simple, no-frills interface built around a classic design. This task-tracking software is great for individuals, though they’ve recently expanded into teams and adapted to small business needs.
However, they still fall short when it comes to team management, as you can’t assign multiple people to a single task.
Guess they want you to-do things all on your own!
Check out the best Todoist alternatives.
In Todoist, users get:
- Recurring due dates
- Subtasks
- Priorities
- Mobile apps available for iPhone, iPad, and Android devices
Premium
- Task labels and reminders
- Email notifications
- Automatic backups
- Collaborate on tasks via email
Pricing: Free to $5/month per user.
Visit Todoist
Any.do
This is an interesting to-do list app and task management app. Any.do labels items as today, tomorrow, and upcoming, giving you a quick overview of the tasks that you need to complete.
Unlike other task or project management software, Any.do also has an intuitive calendar to help you see how your events and tasks fit together. This task management solution can also organize tasks and filter your workflow by due date or category.
There is one drawback, though:
Looking for a powerful free version?
We’re sorry, but Any.do’s going to have to respond with a: no-can-do!
In Any.do, you get:
- Calendar
- Time tracking add-ons
- To-do list reminders
- Daily planner to organize and prioritize to-dos
- Android and iOS mobile apps
Premium:
- Unlimited attachments
- Location-based reminders
- Task color-coding to organize your work
- Customized recurring tasks
Price: Free to $2.99/month per user.
Visit Any.do
Things
The Things app is another great task management software.
The key differentiator for this task-tracking software is that you can select a core focus for each day. Things lay on a small layer of project management that has sections on comments, tasks, and subtasks.
Do remember, every web-based task management feature is premium because there’s no free task plan for your desktop, iPhone, and iPad.
Any other concerns about this task management system?
Things is only available on Mac and iOS.
Windows and Android users right now…
In Things, users get:
- Calendar events
- Morning, afternoon, evening slots
- Section headings
- Checklists
- Mac OS shortcuts
Price: One-time charge of $49.99
Visit Things
Taskque
Taskque is one of the best task managers that’s a step up over a regular to-do list app. It’s a great tool for resource management and can assign tasks to the next available team member.
It works well for teams that are working on the same functions, with similar skills. Instead of being a broad management tool with no focus, Taskque can quickly assign tasks to zero down on your work.
So it’s perfect?
Unfortunately, it’s going to be a tough tasque working with its limited integrations and no time tracking.
In Taskque, you get:
- Automatic task assignment
- Discussions
- Calendar
- A powerful to-do list app
- Workflow management
Premium
- Groups
- Exclusive permissions
- Expanded workspaces
Price: Free to $5/user per month.
Visit Taskque
Flow
If you’re a project manager who likes using a Gantt chart, Flow could be the best task tracking software for you. Most of the projects are color-coded to help you quickly navigate between individual tasks and projects in your workflow.
Additionally, templates and repeat projects help users when they need to do a project repeatedly or stage another event.
The one drawback of this management app?
Don’t use it if you’re looking for a free task management tool. There’s no free plan!
In the Flow task tracking software, you get:
- A list of tasks with card views
- Drag and drop timeline
- Workflow management
- Workgroups
- Public and private projects
Price: $4.79/user/month and up
Visit Flow
Take a look at our ClickUp and Flow comparison.
Hitask
Tasks and projects are front and center in this management solution. The central dashboard features all of your tasks and can be arranged by the due date, project, or team.
Your teammates are listed on the right side, and you can automatically drag tasks from the central task area to your team members. Once this is done, each teammate is assigned the task, and it becomes part of their workflow.
Speaking of your workflow, any good task management software should be able to offer you easy task planning and scheduling features to streamlines your workflow.
Does Hitask offer them?
They have no Gantt chart.
No Kanban board.
So no workflows. Ugh.
In Hitask, you get:
- Task management
- File storage
- Time tracking
- Email task creation
- Mobile apps for iOS and Android
- Reports
Premium:
- Selective permissions on tasks
- Calendar sync
- Unlimited storage
Pricing: Free to $20/user per month
Visit Hitask
Trello
Trello is one of the largest Kanban task management tools. It’s no surprise that their Kanban boards are their main calling card. This customizable Kanban interface allows users to set up cards for different projects like they were post-it notes.
To make Trello efficient for complex projects, you’ll have to upgrade for features like Gantt charts or priorities.
Why do that when there are tools that offer that in their free plans?
Take a look at the best Trello alternatives, and don’t forget to compare Trello with ClickUp!
In Trello task management, you get:
- Boards
- Lists
- Cards
- Checklists
- Attachments
- Android and iOS mobile apps
Premium
- Unlimited integrations
- Collections for teams
- Public/private boards
- More onboarding support
Price: Free to $17.50/user per month
Visit Trello
Quire
Quire breaks down online task management into its smallest components, giving you the most critical tasks to focus on first. Unlike other management tools, the way it does this is with “nesting” and Kanban boards.
Quire nests tasks within cards in a Kanban board to unfurl your next steps within each card.
This online task management software also has powerful filtering options to help you pick out the tasks that need to be completed first.
As perfect as it sounds, it has a-Quire-d its share of flaws. The most striking one is its lack of a built-in chat feature!
In Quire task management, you get:
- Tasks and subtasks
- Progress reports
- Recurring tasks
- Apps for iOS and Android
- Calendar
- Kanban boards
Price: Free
Visit Quire
Asana
This management software aims to help you meet your task deadlines quickly. You can even integrate it with time-management software to add time tracking to your tasks.
Asana is a good option for online task management in that smaller teams can use it effectively. But it may not scale as well across the whole organization.
Don’t forget to check out the best Asana alternatives and our Asana and ClickUp comparison!
In Asana task management, you get:
- Projects
- Tasks
- Basic dashboard
- Basic search
Premium:
- Unlimited dashboard
- Custom fields
- Task dependencies
- Private teams and projects
- Start dates
- Google SSO
Price: Free to $24.99/user/month and up
Visit Asana
Accelo
This management software has a task board that will automatically show you overdue tasks for today, tomorrow, and beyond.
Another great feature of this management app is the number of integrations. These include Google Drive, Office 365, Outlook, internet safety software; you name it. Accelo also helps you monitor estimates, invoicing, scheduling, and billing more so than any other task management app.
Accelo is capable of so much, but it accel-erates your company at a cost.
It doesn’t have a free plan. And $39 per user per month, you’ll be spending a small fortune each month!
In Accelo task management, you get:
- Team scheduling
- Inbox
- Templates
- Tasks
- Automated timesheet
- Billing
- Invoicing
- Quotes
- Recurring tasks
Price: $39 to $79/user per month
Visit Accelo
Taskworld
To be quick and to the point, this management app looks a lot like Trello (or maybe Trello looks a lot like Taskworld?)
The point is…if you enjoy the layout of Trello but need a few more features, then Taskworld is probably worth a look. Their reporting, task points, and activity log look stronger than Trello’s for sure.
Sounds great until you realize their list of integrations is so small you could note it down on one of their virtual post-its and still have space left on it!
In Taskworld task management, you get:
- Task lists
- Task points
- Task assignments delivered by email
- Activity log
- Repeating tasks
- Mobile apps for iOS and Android
- Direct messaging
Price: $10/user per month to $22/user per month
Visit Taskworld
Wimi
If you’re a jack-of-all-trades, then Wimi may be the task management app for you. It has online task management in one pane, docs in another, and even a messaging system for your work as well.
Like other management apps, you can use Wimi to track task project statuses and add deadlines where needed. It also has a great timeline feature to manage task dependencies and key performance indicators.
On the downside, Wimi’s pricing can go through the roof for larger teams!
In Wimi task management, you get:
- Gantt chart timeline for lean visual management
- Task assignments organized as post-it notes
- Critical path calculations
- Task filters
- Task history
Premium
- Unlimited projects
- Up to 500GB of storage
- User training and onboarding
Price: Free plan + paid plans up to $18/per user/month
Visit Wimi
Monday.com
Monday.com is another great and simple task management software to consider. It has multiple task management features that let you create task assignments and assign them with ease.
And while we’re not saying that it’s as disappointing as most Mondays, there’s no free plan.
Check out how ClickUp compares to Monday.com.
In Monday.com, you get:
- Calendar view
- Time tracking
- Automations
- Unlimited boards
Pricing: $8/seat per month to $16/seat per month
Visit Monday.com
Wrike
Last on this list of project management software is Wrike. It’s a popular free task manager and project management system with built-in time tracking features.
Whether you’re a small team or an enterprise-level user, Wrike will serve you well.
However, if you’re a creative thinker, you’re going to feel stifled.
They don’t have mind maps or a notepad to jot down ideas.
WYrikes!
Not sure about Wrike anymore?
Take a look at these Wrike alternatives and our Wrike review.
Compare ClickUp vs. Wrike for a clear idea.
In Wrike, you get:
- File sharing
- Task tool for progress tracking
- Workflow statuses
- Milestones
Pricing: Free to $24.80/user per month
Visit Wrike
Conclusion
Work smarter, not harder. Sounds great in theory, right? But in practice, a lot of businesses struggle with this concept. This is because the text-book definition isn’t always realistic or applicable to all companies. In today’s post, I want to walk you through the basic steps to Team Task Management App success.