WebEx Productivity Tools allow you to schedule, start, and join meeting quickly without having to go to the WebEx website. The productivity tools work with Oultook, Word, Excel, PowerPoint IE, Firefox, Skype, and from the icon in your system tray. WebEx Productivity Tools are available for both Mac iOS and Windows.
The first time you login to the WebEx site, it will ask you if you want to install the productivity tools. If you didn’t install them when asked, you can always install them at a later date.
Here are available productive tool options for you to choose from.
Pumble — communication and collaboration tool
We begin our list of productivity tools with Pumble — a business management platform that helps your team collaborate and communicate.
You can create different channels for diverse projects and topics, and then invite all the relevant people to join them. Apart from channels, there’s an option to use direct messages, in case you need to reach out to particular colleagues.
This app also lets you customize your notifications. For example, if you want to engage in deep work, you can pause your notifications for 5 or 30 minutes or even longer (up to 2 hours). This will help you stay focused and complete your assignments.
Pumble is especially useful for remote teams because it enables real-time communication, like all team members are in the same place. This tool offers an unlimited number of users, unlimited chat history, and also self-hosting services.
Availability: macOS, mac (M1), Windows, Linux, Android, iOS, Web
Clockify — time tracking software
Clockify time tracker helps you keep track of all your time and gives you an insight into your performance in terms of productivity. You can track time with a timer in the timer mode, or add it manually, either in the manual mode or via a timesheet.
After you’ve finished tracking time, you’ll be able to conclude whether you’re productive, or spend too much time on trivial activities. To do this, you can generate and export Summary and Detailed Reports on all your activities, both work-related and other — you can then import your results to other programs, for further analysis. You also have access to Weekly Reports that show how much time you and your team tracked by day, to see whether you have fulfilled your desired daily and weekly quotas.
GoToMeeting pricing starts at $14/month for groups of up to 10 meeting participants, and costs $29/month for larger groups of 150 participants.
This teleconference tool is worth the cost, which includes features such as:
- Screen sharing on desktops, tablet, or smartphone
- HD video conferencing
- The Smart Meeting Assistant that allows you to record meeting and generates an automated transcription
- A hardware bundle kit with user-friendly video conferencing software
- Business messaging that can transition from a chat box to a video call with the click of a button
An industry-standard service, especially for those with a large number of team members or an exceptionally large enterprise, Cisco’s WebEx video conferencing service operates like a mash-up of web conferencing and voice calling services, as it enables joining meetings online or via the phone, depending on the participant’s location and ability at the time. Pricing starts at $13.50/host/month.
Source: Cisco WebEx
Created for enterprise customers, the Google conference call software is Google Meet. It’s an upgraded version of Google Hangouts made for teams. Google Meet is designed around scheduled video meetings among team members, with similar features to Zoom like calendar syncing, conference room booking, and a more polished user interface.
To reap all the benefits Google Meet has to offer— unlimited meetings up to 300 hours long, 250 attendees, the ability to live-stream to up to 100,000 viewers, and 24/7 online support among others— you’ll want to contact the G Suite sales team for your personal quote.
Cisco Webex is the natural step into cloud collaboration for users of Cisco Jabber.
Formerly Cisco Spark, Webex offers full team messaging functionality.
This includes one to one persistent chat, team messaging and interactive meetings inclusive of Cisco whiteboard experiences familiar to users of the Cisco Spark Board, now the Webex board.
For users with Cisco VoIP handsets, conferencing solutions, and telepresence devices, Webex integrates with most devices in the portfolio to provide a streamlined, consistent experience.
New features recently announced for Webex include:
- People insights
- Live motion video
- Share anywhere with Webex Share
- New VDI client
- Improved video
Use it for: Team Project Management
Format: Online, iOS & Android mobile apps
Trello starts as a free project management solution that delivers a Kanban board approach. Use it with your agile or scrum project management methodologies or for personal use. Each task and set of tasks is then grouped on a board. Move your cards to different progress points, depending on the work that has been done and the tasks that still need to be done.
- Built-in workflow automation
- Team playbook
- Syncs with all your devices
- Basic: Free
- Premium plan: $13.49 /month /per user
- Business plan: $30.49 /month /per user
- Enterprise plan: Available by quote
Use it for: Team Communication
Format: Online, desktop, iOS & Android mobile apps
Slack is a desktop and mobile communication app that lets you manage all team communication. Send direct messages, create locked and public channels covering various topics (from company culture to separate company projects and departments), and then communicate with your team in real-time.
- Release code fast by bringing developers, coders and resources together
- Resolve urgent issues and automate your workflows
- Coordinate with all internal teams
“Slack drastically reduces the time to overall resolution. It allows you to get closer and more connected to people across the company. In any situation that requires collaboration, ultimately, it levels up your game.” — Zendesk
- Slack Standard: $6.67 per user per month (billed annually)
- Slack Plus: $12.50 per user per month (billed annually)
- Slack Enterprise: Available by quote
Right Inbox — email tracking tool
Keeping up with the pile of emails you receive every day can be so exhausting. Luckily, there are many invaluable tools of productivity that can prevent such situations.
Right Inbox is an email tracking app that helps you manage your email productivity.
With this extension, you can set automatic email reminders to ensure you stay on top of your significant emails and deadlines. Right Inbox also provides you with the “email tracking” feature, which helps you have a clearer vision of your email receivers — who opens your emails and whether they click on email links.
In addition, you can turn your repetitive emails into email templates, as well as add email notes, which are only visible to you.
Availability: Chrome, Firefox, Safari extension, and Google Workspace
Zoom — video conferencing tool
Proper communication plays a vital role in any company, especially when working remotely. Since communication issues are among the most common remote work challenges, you’ll need a reliable online tool for your team.
As one of the Top 100 Fastest Growing Products, Zoom helps teams collaborate with each other by holding meetings and conference calls. To make sure that you don’t miss any important meetings, you can even integrate your Zoom account with Google calendar.
Moreover, with this tool, you’ll be able to host webinars, thus, build your business.
Availability: macOS, Windows, Linux, iOS, Android, extensions for Chrome and Firefox, plugins for Microsoft Outlook, IBM Notes, Skype for Business
Google Drive (Docs, Sheets, Slides) — file synchronization service
Next on our list of web productivity tools is Google Drive, the app that makes team collaboration and consultations regarding a project easier and faster. With it, you can create documents, edit, and share them with your team members.
This tool is perfect for collaborative projects because all team members can work in the same documents at the same time, from their devices.
People who have the link to the document can view it, directly edit it, or add suggestions. It depends on the permissions given by the person who’s created the document.
You get 15 GB free for all the images, videos, and texts you want to store and share (Google Drive, Gmail, and Google Photos), but you can also upgrade to a larger plan.
Availability: macOS/PC, Android, iOS
Use it for: Team Updates, Goal Setting, Daily Planning
Format: Online & mobile-friendly
Friday is your homepage for work. Keep your everyday work in one place and have a clear purpose of what you need to accomplish each day.
You’ll see your meetings, to-do list, and daily check-ins in one central place, from tools you’re already familiar with, like Google Calendar, Outlook, Zoom, Asana, Trello, and more.
With integrations to all these apps, you get a clear roadmap of your day and sync with your team.https://www.youtube.com/embed/uufZVGNPvrs?feature=oembed
How can you keep up with your remote team, even if you’re not working in the same place or at the same time?
Your team will have a solution that they love to use, while also integrating with your specific tech stack, including team communication, calendars and project management tools.
- Planner: Start your day knowing exactly what you need to do. Combine all of your calendars, integrate your project management software, add your must-do tasks, and know what your day looks like. Check off each task and feel accomplished!
- Chrome Extension: Get your calendar and task list in each new tab. The Friday Chrome Extension syncs with your planner and has focus time–which also serves as a website blocker.
- Automated Work Check-Ins and Stand-Ups: Automate your daily stand-ups and team status updates with Friday. Ask questions to your teams, provide weekly CEO updates, and know what your team’s priorities are for the week.
- Free: Planner, check-ins, unlimited users, 21-day response history
- Pro $6 per month/person : Planner, Unlimited response history, Reporting, Goals, Teams
- Enterprise: Roles / permissions, API access, Unlimited teams
Use it for: Task Management
Format: Online, iOS & Android mobile apps
Todoist creates productivity apps and tools that simplify and organize the workday. This simple to-do list app that lets you manage personal tasks and to collaborate with friends, family, and your coworkers. Features include subtasks, sub-projects, recurring tasks, notifications, different priorities, and more.
Integrate Todoist with Friday!https://www.youtube.com/embed/iN2qRIEfeOE?feature=oembed
- Easily organize and prioritize your tasks
- Get a clear overview of everything on your plate
- From business ventures to grocery lists, divide and conquer your daily tasks in shared projects.
- Basic: Free
- Premium: $3/person /month
- Business: $5/person /month
Mentionlytics — web and social media monitoring app
Do you want to be up-to-date with your most relevant topics? Instead of manually searching for specific keywords, let an app do that for you.
Mentionlytics is a web and social media monitoring tool. This tool has been recognized as G2’s High Performer Fall 2021. To use this app, you need to enter your main keyword, which can be your brand or company name. Mentionlytics searches for given keywords across social media, online news, blogs, and other websites.
In addition, you can track your competitors, but also discover your target market.
Availability: web, Android, iPhone/iPad
Dropbox — file hosting service
There are many web productivity tools for data storage. If you’re not sure which one to use, we recommend Dropbox.
This app lets you keep all your data secure and in one place. You can upload all your documents on a cloud, then access them whenever you want to, from all your devices.
With Dropbox, you can safely share your files and folders with your team. Since there are options like “download permissions” and “password protection”, you can rest assured that no folders will get lost. Moreover, you can protect your files from deletions or viruses by restoring or recovering them.
Availability: macOS, Windows, Linux, Android, iPhone, iPad
Google Calendar — online calendar
The next app on our list of productivity tools is Google Calendar — a simple online calendar that helps you create and maintain a weekly schedule in just a few clicks. You can create schedules for yourself, or with your team.
This tool is aligned with the tasks you make in Google Tasks, an option you can find on the right side of your Google Calendar. Once you’ve added your assignments for the week, you’ll be able to see them in your calendar. Plus, you can mark them done when you complete them.
With Google Calendar, you’ll also be able to schedule meetings, organize events, add attachments, and make Google Meet video calls.
Availability: Android, iPhone, and iPad
Calendly — appointment scheduling software
Another practical tool for scheduling meetings and appointments is Calendly. One of the crucial benefits of this tool is that it prevents back-and-forth emails you exchange with meeting participants.
You simply need to set your available hours during a week in Calendly, then anyone who wants to schedule a meeting with you will be able to see when you’re free. You can also set some buffer time, to ensure you take breaks throughout the day.
In addition, this tool allows you to integrate your Calendly account with other apps, such as Slack, Zoom, or Zapier.
Availability: web, iPhone, Android
Streak for Gmail — email manager
Managing your emails is always time consuming and rarely productive, but if you want to speed up your email work, you can turn to Streak for Gmail.
This tool allows you to track your emails, so you’ll know when and whether the recipients have opened them. It also allows you to write emails now and automatically send them later.
To save valuable time, be sure to give the “snippets” option a try. With this feature, you can create shortcuts and templates for recurring emails.
Furthermore, with the “Mail Merge” option, you can send many customized emails at once, by using the data from your CSV files.
Availability: iOS, Android, Chrome extension
If you’ve recently upgraded to Microsoft Office 365 and use Skype for Business, the chances are that the webex productivity tools software was installed on your computer. The main purpose of this piece of software is to help you organize your conferences and meetings. However, if you’re like most people, then after installing it then you probably forgot about it or at least hardly ever use it. You may even be asking yourself “what is webex productivity tools” right now. Well, today I’m going to explain exactly what webex productivity tools do, how they work and why they are useful for small business owners like yourself.