The right way to manage tasks is to create - and - to - . The best task management software for individuals gives you the tools to organize your work, measure your productivity and increase your productiveness.
Maximize your productivity with the best task management software on the market. Task10 works seamlessly on desktop, mobile device, online and on any device you use. With its cloud-based infrastructure, advanced notification system, and seamless workflows, this is the perfect product to help you reach your goals. Available for both individual users and teams.
Infinity — The Most Flexible Task Management Tool That Adjusts to Any Project Needs
Infinity was born out of a burning need to create the most flexible and adaptable task management software out there. So, whether you’re looking to coordinate your entire company or you’re a freelancer trying to manage multiple clients, Infinity’s flexible interface will let you collaborate with your team easily and organize anything you need.
But what is it that makes Infinity so special? The infinite structure and powerful customization features that can help you avoid clutter at all cost? Or the fact that you get to define what boards, folders, and items are, and what you want your attributes to be?
Depending on what you need Infinity for, it can be one reason or—hey—all of the above.
“Infinity is as if Trello, Asana, Airtable had a baby. Switch between lists, columns, tables, and calendars. They have templates available to get anyone started. Support is awesome; the wonderful Boka is ever helpful.” – Camille A.
So, how can Infinity help you when it comes to task management? To start with, by making sure you have all the features you need to organize and complete all of your work smoothly.
Key Features
- Multiple Views—See your tasks from different perspectives: Kanban, Gantt, Form, List, Calendar, and Table View.
- Folders & Subfolders—Use them for better data management and organizing your work in general.
- Custom Attributes—Create anything from progress bars to checkboxes, to multiple dates and different sets of labels (ideal for setting status, priorities, etc.).
- Attachments & Links—Help you store important documents easily.
- Public Boards—All you to share your work with guest users.
- Assigned Tasks & Comments— To make collaboration with your team smooth.
- Notifications—Never miss another task that’s due again.
- Board Overview—View all the tasks you and your team are working on.
- Zapier & Clockify Integrations—Use Infinity with your favorite apps and track time for tasks and projects you’re working on.
- CSV Import—Import tasks and documents from another app straight into Infinity.
- Activity Log—Available on an item and board levels to help you keep track of what your team is doing.
- Automatic Backups—No worries about your data getting lost.
- Data Recovery—In case it does get lost, we can retrieve it for you.
- 50+ templates—Start working in Infinity without a hassle with one of the ready-made templates.
- Android and iOS Mobile Apps—Complete your tasks and projects even on the go.
To get a full glimpse at how Infinity functions and how to best use it for your needs, check out our Basic Walkthrough or visit our Help Center.
What Else Should You Know About Infinity?
- An item can be anything you want, which means that it doesn’t always have to be a task. It can be an idea, a meeting, an event, or something else you want to start with.
- There are no limits when it comes to customization. Unlike other task management software, Infinity lets you shape your structure, attributes, and everything else inside your boards. Plus, you get to filter, sort, and group data to your heart’s content.
- It’s like an open structure task management tool. Picture Infinity as a tree that can grow the way your project needs it to, so if you need 10 folders and 15 subfolders to make your tasks work, then you’ve got it.
- An all-in-one place for storing all of your data. Keep all of your tasks, documents, contacts, images, metrics, notes, files, goals, team information, and a lot more at the tips of your fingers.
INFINITY TIP: Whenever a new task comes to mind, make it a habit to immediately add it to the backlog and worry about organizing it later. 
The best part is that you don’t have to start from scratch when working in Infinity! You can use one of the templates in our database to help you set things up and start ticking off your lists’ tasks.
Not sure which one to use? We’ve got a couple of suggestions:
Pricing
If you’re still not convinced, then the pricing is undoubtedly going to make your day. Instead of paying per user or per workspace, Infinity is currently running a lifetime deal, which translates into “Pay once, use Infinity forever.”
The lifetime plan for up to 10 collaborators is $249.
Trello — A Task Management Tool Great for Smaller-Scale Projects
Image Source: trello.com
Trello is a visual task management software with a generous freemium that’s enough to cover most solopreneurs and some medium-sized business needs. It is a Kanban-style task management tool that lets you organize a project on the project board.
You can assign tasks, deadlines and add descriptions to each task via a Trello card. Cards are easy to move around by category on Trello’s iconic drag-and-drop Kanban board. Users can also review task deadlines via Trello’s calendar view.
While Trello is easy to understand and almost fun to use, it falls back when it comes to more powerful automation features and still lacks a more substantial upgrade offer.
One of the traps that shows up in the complex projects is that Trello may turn into an endless to-do list in which you lose sight of both the bigger picture and small details of your project. If you plan to scale your business, Trello is great for a start, but expect to be shopping around for a more advanced solution as your projects and the team grow.
Key Features
- Task Management
- Scheduled Commands
- Kanban Boards & Calendar View
- Board Collections
- Task Triggers
- File Uploading
- Custom Board Backgrounds
- Templates
- Team Playbooks (pre-made toolkits per industry)
- Private/Shared Access Administration
- Third-party Integrations
- Bulk Data Export
- Mobile App
Trello is a very popular and much-loved task management software because of its simplicity (we know, we’ve used it before). However, it has some downsides when it comes to tracking time and task progress metrics. We wrote in more detail about how and why we have built a fully flexible Trello alternative that is also better priced.
Pricing
Trello’s “Business Class” annual subscription starts at $9.99 per month, per user. Otherwise, it is free for up to 10 boards.
Nifty — A Highly Visual Project and Task Management Tool
Image Source: niftypm.com
Nifty is a popular new wave modern day task management software empowering the workflows of thousands of forward-thinking teams across the globe.
It has a very user-friendly interface and enables team to get started managing their tasks in under 10 minutes! Nifty’s features include milestones, tasks, discussions docs and files serving as an all in one workflow management hub so a team can avoid using multiple overlapping softwares to manage a single project.
Tasks in Nifty can be managed in list view or kanban depending on user preference and users have the ability to share their kanban boards as public links similar to the way many teams use Trello.
Teams tend to really enjoy Nifty’s custom field functionality, time tracking on individual tasks and custom tags which help lead to a very tailored and personal workflow experience. You can use this task management software on your iOS and Android devices and your desktop as well and manage your to-do lists with ease wherever you are.
Key Features
- Milestones
- Task Management
- Kanban Boards
- List View
- Custom Fields
- Time Tracking
- Built-in Docs
- Superior Team Collaboration
- Subtasks
Pricing
Nifty has plans for both small teams of up to 10 members ($39/month) and large, multinational teams ($399/month). Additionally, all guests work for free on Nifty in all of their pricing plans.
Airtable — A Low-Code Task Management Platform for Building Collaborative Apps
Image Source: airtable.com
With the data manipulation capabilities of a spreadsheet powered up by the scalability and flexibility of database software, Airtable is a different kind of task management software. It is a low-code platform for building collaborative applications that fit your project needs. Some users call it ‘Excel on steroids.’
Airtable starts with a database that can be anything from a content calendar to a roadmap and lets you customize it by adding views such as Kanban, grid or calendar, and over 50 pre-built apps.
Airtable Apps marketplace features some familiar task management tools, e.g., Gantt chart, with some exciting editions such as image markup, video snippets, URL preview, JSON editor, collaborative whiteboard, and many more. On top of this, the Airtable community offers over 150 open-source apps on GitHub.
If you’re a task manager who handles big teams, multimedia, and multiple-step tasks, then you might find that Airtable’s architecture can support those needs. Just be ready to allocate some time to go through a bit of a learning curve.
Key Features
- Project Templates
- Functional, Mix & Match Blocks
- 3D Model Explorer
- Map & Geocode Integrations
- Page Design
- SMS Integration
- 50 Airtable Apps (Gantt charts, URL preview, etc.)
- 150 Open-Source Apps
- Task Calendar, Kanban, Grid, and Gallery Views
- Form Builder & Forms
- Task Tracker
- Access/Permission Control
- Data Import/Export
- API & Third-Party Integrations
- Social Media & Email Integrations
- Mobile App
Pricing
Airtable is free to use for teams of any size provided they don’t exceed 1,500 records (rows), 2GB file space, and (just?) 2 weeks worth of revision history.
For more functionality, such as custom blocks, forms, and more (that you will need very soon once the project starts flying), the Airtable Plus plan starts at $10 per user per month when billed annually.
If you are budget savvy, have a look at how Airtable compares to flexible and more affordable Infinity.
Conclusion
This software makes it easier to manage the most important part of your business, your tasks. Whether you want to focus on efficiency, planning or teamwork; this free task management software allows you to do all three; there is no need for separate apps or programs.