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Best Document Signing Software

Nowadays, signing documents has become a daily collaboration between partners, business associates and co-workers. To ensure the safety of your important data during this process, you need to use the best document signing software in the market suitable for electronic signing.

Easily sign documents from your computer with the fastest, most secure online document signing software. Our free document signing software is designed to be simple and straightforward, so you can get things done quickly and easily.

Sign documents, contracts, and agreements with ease using the fastest and easiest document signing software available today. Experience improved efficiency and productivity while reducing processing time.

Considering the importance of document signing and the fact that there are so many certifying agents, you might be wondering which software is considered to be the best. If you are still wondering what your options are, this article will tell you all about the best document signing apps you can use today.

How did we choose these products?

It seems like every day there is a new service or app created for businesses, but not all of them will always fit the bill when it comes to your company’s specific needs. 

To find today’s best e-signature service for small businesses, we considered several factors that may aid in your search.

  • Security: When you have sensitive documents and contracts, you want to protect them. The right security from your e-signature service can keep your company’s proprietary information out of the wrong hands.
  • Ease of use: A program is only good if you can use it, so consider how simple it is to sign and send your documents.
  • Cost: While some services offer free plans, others may require you to purchase a pricey plan to use an e-signature service for small businesses.
  • Features: In addition to an e-signature service, there may also be other features to help, such as cloud storage, custom plans, and free templates.
  • Integrations: Several programs can integrate with your e-signature services, such as Microsoft Office, Salesforce, Google Drive, and Workday.

When searching for the right e-signature service, consider these features to best determine which one is right for you.


While pdfFiller launched in 2009 to help professionals work with Adobe Acrobat and PDFs, the brand quickly expanded beyond its roots. Since then they’ve expanded into document and form management, building their own list of prominent clients like Netflix and Pepsi. They also provide an impressive features index, starting with their dynamic PDF support.You can get a demo of those features via the pdfFiller homepage, where you can upload your file directly or via cloud storage providers like Google Drive and Dropbox. It offers a functionality-packed basic plan at a competitive price ($8 per month for Basic), with an even more robust premium plan for multiple users ($15 per month per user).Key features:

  • Part of the airSlate Business Cloud
  • Web and mobile versions
  • Stresses ease of use

Microsoft Office support

But what if you don’t need a new app or subscription with more thorough esignature features? If you already use Microsoft Word, you’re in luck. You can electrically sign a Word document in Microsoft Office by simply selecting the Signature Line option under the Insert tab. You can learn more about how this works at Microsoft Support.

PandaDoc (Web, iOS, Android)

PandaDoc, our pick for the best electronic signature app for collecting payments

Everyone likes getting paid: PandaDoc makes it really easy to make it part of your contract signing workflow, even on the free plan. You can set things up so when someone signs whatever documents you send, they enter their credit card information, and get charged. If you’re sending people contracts for a specific service or job, it’s a great way to tie everything together. You get your legally binding agreement and the first installment in one go. 

PandaDoc integrates with a couple of different payment gateways, including Stripe, Square, and PayPal. To set up payments, you’ll need an account with whatever gateway you want to use, then head to Settings > Integrations > Payment Gateways and enable it. Getting started is certainly a little more involved than some of the other apps, but the Get Started wizard will walk you through everything. 

Once you’ve got your payment gateway set up, you can add a credit card information form to any document—whether you’ve made it with PandaDoc’s built-in editor or uploaded an existing contract. 

PandaDoc isn’t exclusively for collecting payments—it’s got other neat features like allowing your clients to attach files to the document—and you can send contracts out to be signed without them. It’s just clear from the user interface that they’re a big part of its feature set. The dashboard, for example, lists the dollar value of the contracts at every stage of the signing process, and there are sections for Paid and Unpaid contracts. The three sample documents are also an invoice, a sales proposal, and a sales quote.

PandaDoc works with Zapier, although you’ll need to sign up for the $59/user/month Business plan to use it. If you do, you’ll be able to do things like integrating your invoices with QuickBooks or FreshBooks. 

PandaDoc price: Free for unlimited documents and payments. From $29/user/month for the Essentials plan with templates and document analytics. 

signNow (Web, iOS, Android)

signNow, our pick for the best electronic signature app for small teams

For many businesses, paperwork is a team effort. You may need people from different departments to collaborate on, or at least check out, documents before you send them off. Many electronic signature apps charge a significant per-user monthly fee. Adding two or three extra accounts doesn’t just double or triple your costs; when compared to the single-user personal plans, it can easily quadruple or quintuple them. That’s why signNow is our favorite app for small teams—it doesn’t even have a separate personal or individual plan. The Business plan starts at $20/user/month when paid monthly, which puts it at the more affordable end of the spectrum. And, if you pay annually, it’s just $8/user/month. As long as you’re prepared to commit to the platform and know you’ll need to work on a lot of contracts with your team, that’s as good value as it gets. 

When you sign up, the first thing you’ll need to do is invite your other team members. Click Teams in the bottom left corner, give your team a name, and then add the email addresses of anyone you want to invite. 

Creating a team adds a Shared Templates option to the left sidebar. This is where you’ll want to store any templates that you want other team members to have input on or be able to use. You can also create a Shared Documents folder in the Team Settings; that way, every team member will be able to see any completed documents too. 

In addition to its team features, signNow ticks all the boxes of a great electronic signature app. Signing documents is easy for recipients, you get unlimited templates for different document types, and there are even mobile apps. You can also use Zapier to connect it to your other services, so you can automatically do things like track documents using Google Sheets or update original files in Google Drive as they’re updated or signed. 

signNow price: Starts at $20/user/month for the Business plan.


Mobile app: None, web-based only

Pricing: Starting at $10/user/month

Best Electronic Signature Apps: Signaturely

Signaturely is a great option for users and businesses looking for a simple platform to create and upload documents to easily and legally be signed online.

When the documents are ready, Signaturely guides the signers through the whole signing process, from creating their online signature, to adding the last signature on the document, all while keeping the sender informed on each step of the process.

OneSpan Sign

Mobile app: iOS | Android

Price: Contact OneSpan Sign for a quote.

Best Electronic Signature Apps: OneSpan Sign

OneSpan Sign (formerly eSignLive) works for both small and enterprise businesses that have a need for strong security features. There’s an option for businesses to use the software on their premises or as part of a cloud-based service. Many integrations and APIs are offered, and the software is both mobile and desktop compatible. The tool’s mobile apps are also particularly easy to use.


Mobile app: iOS | Android

Price: Starting at $8/user/month

Best Electronic Signature Apps: SignNow

SignNow has garnered numerous awards for its simple, mobile-friendly software. It’s a reliable option for small businesses because of the straightforward interface, the extent of its integrations (including a custom API), and its focused set of features.

SignNow’s main USP, however, is its price. At $5/month per user for unlimited document sending and templates, it’s easily the best-priced option on this list. The more feature-rich “Business Premium” plan comes in at only $15/month per user.

SignNow’s apps for Android and iOS are used by over 40% of Fortune 1000 companies, for good reason. If you’re intending to use eSignature software on your phone, you won’t find a better solution.


Mobile app: iOS | Android

Price: Plans starting at $8/user/monthBest Electronic Signature Apps: SignEasySignEasy has a straightforward interface intended to be easy to use (as you may guess based on the tool’s name).

SignEasy’s features allow you to create documents from within the platform or integrate drag-and-drop functionality with a variety of third-party tools. There are also options for self-signing, in-person signing, and remote signing.


Mobile app: None, web-based only

Price: Starting at $12/user/month

Best Electronic Signature Apps: RightSignature

RightSignature is Citrix’s contribution to the eSignature space, and the biggest benefit is the speed at which documents can be sent to clients. RightSignature’s apps and desktop solutions enable users to upload, format, and send documents in only a few clicks. A suite of integrations and an API are also offered.


Mobile app: iOS | Android

Price: Starting at $1.50 per envelope

Best Electronic Signature Apps: Signable

Signable works on a pay-as-you-go basis (along with monthly options) and caters to many U.K. and Europe-based customers, making it a good option for those who want to ensure their documents follow E.U. laws. If you’re looking for simple eSignature software with access to U.K. support and the flexibility of a pay-as-you-go model, Signable is ideal.

Secured Signing

Mobile app: None, web-based

Price: Contact Secured Signing for a quote

Best Electronic Signature Apps: SecuredSigning

Use Secured Signing to complete and sign online and PDF forms with digital signatures. You can customize document workflows, attach files to email invitations, and enable a Notary Public to notarize your documents remotely. Plus, Secured Signing’s CrimTrac App allows you to run background checks online and paperless.


Mobile app: None, web-based

Price: Plans start at $400/10 users/month

Best Electronic Signature Apps: Contractbook

Create and collaborate on from-scratch contracts using Contractbook’s free templates. Store all your documents in the cloud so everything is organized and GDPR-friendly. Use the data that your documents and contracts contain to automate contract creation and completion as well as your workflows. There are also over 3,000 apps that Contractbook integrates with to improve accuracy, save you time, and provide better analytics.

Which is the right one for you?

There are many candidates for the best e-signature service for small businesses, but not all of them offer the kind of services, integrations, and pricing that our best picks offer. When narrowing your search, these expert tips can help you find the right signing service for your company.

Choose this product…If you want…
Adobe Acrobat Pro / Adobe SignEnterprise-ready signing for your PC 
DocuSign When your business frequently signs and manages contracts
HelloSignAn excellent starter choice for new users or freelancers
PandaDocAn approachable pick that accepts payments at signing
Preview for macOSWhen you want software compatible with your Mac 
signNowAn excellent choice for smaller teams


There are many people who have to sign documents regularly. There are companies, government organizations and several other places where document signing happens frequently. This can become a tedious task if you have to go through each time.

Documents are signed every day. From business contracts to applications submitted to your local councils, documents are signed by professionals at every level. But how do you ensure that your documents are actually getting signed? You use document signing software! No more having to print, sign and physically deliver your document. All you have to do is download the latest version of best free document signing app and let it do all the work for you!

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