File management software free is a widely used service and the best file management software free is trusted by many people all over the world. The best amazes its users with its high performance, reliability, and easy to use interface.
File management can be a pain – but with the right software, it can be simple. If you are looking for free document management software for Windows, we’ve got you covered. Now you’ll never lose track of your important files again.
Manage your files easily with this free document management software, great for managing documents of all types and formats. You can access folders and sub-folders, sort files by the file name or other attributes, search using the file name or even the contents of a file, choose the most appropriate application to open a file, and create new folders.
There are many file management software for Windows and Linux. People choose different file managers software according to their features and price. File management is a very important part of any PC’s or laptop’s daily functions. Here are the best free file management software that can help you to manage your files better than windows explorer.
What is Document Management System?
Document management system is a cloud-based automated solution for creating, organizing, sharing, and securing business documents and files. It enables you to track your document version without any hassle. This cloud storage system provides faster reviews and approvals workflow for different stakeholders located at multiple geographical locations. It allows you to easily access business documents from tablets and smartphones.
M-Files
- FREE FOR 30-DAYS
- CUSTOMIZED PRICING
- INDUSTRY-SPECIFIC SOLUTIONS
- AI TECHNOLOGY
M-Files offers the future of document management. The software leverages AI technology to automate your organizing process.
When you upload content to M-Files, the platform automatically organizes the data based on what it is, as opposed to just where you want to store it.
Protect your information by connecting your existing network to M-Files’ AI, automatically and securely.
Another top benefit of M-Files is that they offer industry-specific solutions. Some popular industries that they service include:
- Financial services
- Construction and engineering
- Oil and gas
- Real estate
- Manufacturing
- Professional services
M-Files is great for larger teams that need to access documents at different times. If someone on your staff needs a file that was uploaded and saved by another colleague, they won’t need to search through different folders to see what the document was saved as.
With AI technology, all you need to know is what type of document you’re looking for. Then you can organize the content based on criteria like project title, author, customer, or expiration date.
It automatically detects duplicate content and updates the latest document to one singular file. This way you always know that you’re viewing or working with the latest version.
With M-Files, you can store a wide range of document types, including emails. The software also allows you to collaborate with external users who don’t have M-Files. That content can be shared as a secure link.
M-Files offers cloud storage, on-site storage, and hybrid storage solutions as well.
You can try M-Files free for 30 days but pricing for M-Files is not listed on their website. You need to contact their sales team to inquire about a custom solution.
Templafy
- TRY FOR FREE
- CUSTOMIZED PRICING
- ENTERPRISE SOLUTIONS
- ALL-IN-ONE DOCUMENT MANAGEMENT
Templafy is a relatively new DMS. After launching in 2014, they have been providing all-in-one document management solutions for enterprises all over the world.
It’s designed for large businesses and helps streamline tasks to save time when it comes to storing and accessing files.
More than 300 enterprises across 80+ countries use Templafy for document management. This translates to more than one million users.
Using intelligence software, Templafy will automatically show the most relevant content to each employee based on their usage and position.
That means your marketing team doesn’t need to see documents only relevant to accounting, and so on.
Templafy eliminates of having to create new document on a new platform by giving users the ability to create and edit new content directly within the system.
Both new and uploaded content can all be managed in a simple and singular feed on your dashboard.
Templafy’s cloud storage software means you can access documents from anywhere, including on your smartphones and tablets.
You can integrate Templafy with Microsoft Office 365, G-Suite, and other platforms that you’re using to run your business on a daily basis. You can even integrate Templafy with CRM solutions like Salesforce or Microsoft Dynamics.
Big brands like Pandora and IKEA trust Templafy to manage their documents with enterprise-grade software.
In addition to managing documents and files, Templafy has solutions for maximizing employee productivity and creating an evergreen IT infrastructure.
Security is another top benefit of using Templafy. You and your team can securely store and access content from anywhere, using any device, whether you’re online or not.
Like most enterprise software, Templafy provides custom solutions for each unique company. So they don’t list any prices online. You can try Templafy for free before you commit to a contract by reaching out to their sales team.
eFileCabinet
- STARTING AT $15 PER MONTH
- INTEGRATES WITH MANY THIRD-PARTY SERVICES
- FILE SHARE & COLLABORATION TOOLS
- ACCESS FILES FROM ANYWHERE
eFileCabinet is one of the best document management solutions on the market. They help individuals, small business owners, and enterprise-level companies organize data and files online.
Their solution helps you remain organized no matter how many documents and files you have.
You can search for documents or locate them based on folder templates or pre-defined file names. eFileCabinet also keeps a portfolio of your most used documents for quick access.
The eFileCabinet solution does the hard work for you. Simply upload a document, and the software will file it. The automated workflow streamlines your time-consuming tasks to improve efficiency in the office.
All of your documents can be accessed from anywhere with a web browser or mobile app. Use your phone or mobile device to upload directly too. eFileCabinet also allows you to sign contracts.
One of the biggest standouts for this solution is the collaboration features. The system allows you to create different levels of security, so only certain people can access data.
eFileCabinet has encrypted file sharing and requests, two-factor authentication, and role-based permissions. You can even set IP or location-based authentication.
The software integrates with popular third-party services like DocuSign, Salesforce, and Microsoft Office.
Here’s an overview of the plans and price points for eFileCabinet:
- Starter — Starting at $15 per month (25 GB of storage)
- Advantage — Starting at $55 per month (1 TB of storage)
- Business — Starting at $99 per month (5 TB of storage)
- Unlimited — Starting at $199 per month (Unlimited storage)
All prices are listed per user and billed on an annual basis. Once you upgrade from the Starter plan to Advantage, you’ll need to pay for a minimum of three users.
I’d only recommend the Starter plan to individuals. Sole proprietors or very small businesses can probably get away with the Advantage plan, but the Business package will likely be the best for the majority of you.
ProofHub
When it comes to enhanced team collaboration and simplified project management, ProofHub is a cloud-based SaaS tool that needs no introduction. ProofHub offers a wide range of advanced features under one virtual roof, including efficient “File Management Software”. Project teams also spend a considerable amount of time sorting and organizing their digital files and documents, but ProofHub’s File Management system simplifies the whole process.
The software enables project teams to upload, store, and organize all their documents in one place. You can easily access your files, share links and collaborate on them with widely distributed team members. “File versioning” allows you to store multiple versions of the same file, and “Advanced search” makes it easy to locate your documents by using relevant keywords and phrases.
You can also use ProofHub’s File Management system on your mobile phone.
Some Key Features of ProofHub’s File Management Software:
- Online proofing allows you to review, proof, and annotate files with markup tools
- Attach files and documents to tasks, discussions, chats, and notes
- Real-time collaboration and feedback sharing on files
Pricing:
- ProofHub offers two pricing plans – The Essential plan with all basic features at $45/month, billed annually, and the Ultimate Control plan with all basic plus premium features is priced at $89/month, billed annually.
Google Drive
Need something casual? Check out Google Drive, a file management system by Goole. Even though not as powerful or robust as other file management software on this list, it still gets the job done and is a great tool for the average user. A free collaboration platform by Google, Drive integrates with Google Docs and Google sheets, allowing you to store all your documents and files inside Drive with one click.
Google Drive offers free 15GB of cloud storage to store all your files and you can upgrade to a pro version in case you need more. The platform is simple and intuitive to use, however it doesn’t really scale when you have a large company. Drive also has smartphone apps for both iOS and Android so you can access your files on the go.
Some Key Features of Google Drive
- User-friendly, simple design
- Integrates with Google Docs and Google Sheets
- Perfect for individual users
Pricing:
- Free 15 GB storage
- Paid plans start from: 100GB for $1.99, 200GB for $2.99, and 2TB for $9.99 per month.
Alfresco
Next up is Alfresco, an Enterprise Content Management Tool aimed to streamline your organization’s knowledge. Alfresco removes content silos by providing users a single source of truth for all their data and files. No more searching emails and hard drives for content and documents!
Want to improve your workflow? Alfresco’s document management lets employees find, share, and store all important files including legal contracts, marketing assets, customer files, and more. With document scanning and capture, get more out of your documents, and unlock business intelligence like never before. Alfresco’s AI and machine learning capabilities can also extract information from AWS. Alfresco is available on the web, on desktop, and via mobile apps.
Some Key Features of Alfresco
- Smart folders to find information quickly
- Built-in workflows to simplify document review and approval process
- Multiple layers of access permissions for added security
Pricing:
- Free trial
- Paid plans start from Starter (supports 100 users), Business (supports 300 users), Enterprise (supports 1000 users)- customized pricing. Contact sales.
Files by Google
If you want the cleanest, no-nonsense, no-bloat file manager app on Android, look no further than Files by Google. As of 2022, it is available on most Android devices running Android 5.0 Lollipop and above. One of the best-rated file manager apps, Files by Google helps you free up space with cleaning recommendations, find files faster with search, share files offline without using mobile data, and back up files to the cloud to save storage space. The app is not only free to use but also ad-free.
Files by Google has three tabs: Clean, Browse, and Share. The ‘Clean’ tab shows how much storage your Android device has left and how much you are currently using. This is also where you see suggestions for cleaning your phone’s storage. The ‘Browse’ tab, on the other hand, makes it easier to find files by dividing them into different categories, such as Downloads, Images, Videos, Audio, Documents, and more.
There’s also a Favorites section and a password-protected Safe Folder for confidential documents. Finally, the ‘Share’ tab lets you send/ receive files with anyone without the need for an internet connection.
- Pros: Clean UI, Easy-to-use, Ad-free
- Cons: No root support, Lacks basic power-user features
- Download Files by Google: Free
How do you choose Document Management Software?
Here are the important aspects that help you to choose Document Management Software:
- Searching: You have to look for a wide variety of options for quickly finding needed files. It is good that it allows you to search documents by name, content, type, and modified date.
- Simple file structure: The Document Management System must have an easy-to-use file structure.
- Version control: Version control or versioning is important feature of document management software that enables you to track changes in files. The best DMS should also maintain an archive of old versions. Therefore, you can easily see the modifications in documents.
- Mobile access: You have to look for the Document Management System that is accessible via tablets and smartphones. This will allow you to view, alter and share files from any place.
- Integration: The document management system should easily integrate with other software you are already using, like CRM software and email client.
- Scanning: The document management software should provide a document scanning feature.
- Security: The document management system must allow you to assign permissions for a particular user on accessing folders and files.
Conclusion
File management. It’s a necessity for any computer user, whether you’re using a Mac or a PC. If you don’t have the right file management software, your documents can quickly become disorganized and lost in an instant. Because of this, there are thousands of different products on the market to choose from. We’ve gone through and evaluated numerous options, and determined a few of the best file management software out there.
Computer security attacks can, without warning, also affect your hard drive: viruses and spyware can spread through your computer and delete or modify data at whim. This is where you need a file management software to keep watch over your most important files and folders. Such software will monitor the status of your hard drive and warn you if certain files are damaged or missing.