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Best Project Management Software for Hr

Best Project Management Software for Hr

Hiring the right project management software is essential for any business. However, without a good understanding of the different types of software available and how best to use them, you may find yourself struggling to reach your goals. Here are you will find some of the best project management software for HR.

Best Project Management Software for Hr

The success of a company depends on many factors. For one thing, among the most key elements is the control over revenue and expenditure. Spent too much and you will go out of business, earn too much and not account for it properly, you will experience trouble due to problems with the local tax office.

Another factor is human resources. Let’s face the truth − the growth of your company, especially in its formative years, is to a great extent determined by whom you hire and how you manage them. Other factors seem to be secondary in comparison to this one. HR is indispensable for a business if it is to thrive. That’s because nailing a sales pitch and successfully spreading the word about your product won’t do you much good if there are no people in place to meet customer demand.

However, managing employees and projects with tasks they are appointed to isn’t a piece of cake. Fortunately, there is plenty of HR project management tools that may help you to coordinate employees. Here, you will find some of the best.

HeySpace – for task management, chat & projects in one place

If Slack and Trello had a baby, it would be HeySpace. It’s one of the best tools for human resources because of it’s functionalities and ease of use. HeySpace is a task and simple project management software with chat. It helps to communicate and collaborate with clients, and with other team members and departments. People can manage workflow and monitor the progress of works always up-to-date.

HeySpace allows your human resource team to eliminate two or even three different tools – task management software, project management software, and communication software since it combines the key features of these three. No more switching between different apps! You have everything in one place, easy to access, and easy to use.

Main features:

  • Workspaces – you can create different workspaces for different clients, teams or departments
  • Group and individual chat
  • Converting conversation into tasks
  • Adjustable tasks – you can set date, assign people to it, add tags, description, files, comment on it, add estimates, copy task, make a recurring task
  • Calendar integration and Google docs attachments
  • Small features for your convenience: status, text editor, attaching files, mentions, history of changes
  • Notifications
  • Kanban board with tasks
  • Hangouts calls
  • TimeCamp time tracking integration
  • Available as Web, mobile, and desktop app

PurelyHR – robust leave management tool

You will like PurelyHR if you manage leaves. The idea behind the creation of this tool was to help small and medium-sized companies with all their overwhelming HR functions. HR is critical, administrative functions without a proper HR management system, in turn, can be extremely time-consuming. Therefore, PurelyHR provides you with a wide range of HR modules, which is to deliver a flexible and affordable solution for all your HR needs.

You can also use the tool for managing projects as it has all the functionalities you need.

Key features:

  • Set, align and track individual goals
  • Centralized employee data
  • Track hours spent on customers, projects, and tasks
  • API to customize the tool the way you like
  • Simple 3 step leave request process – select your date range, submit & confirm.
  • Overtime rules and automated reminders
  • Monthly, weekly and daily calendars
  • More than 20 customizable report templates
  • Digital signatures
  • Employee self-service
  • Employee profiles
  • Access to feedback, recognitions or incidents
  • Set rounding and overtime rules
  • Export reports in PDF/CSV
  • Set clock-in restrictions
  • Integration with Outlook / Google Calendar
  • Check employees in & out time
  • Simple, advanced or detailed timesheets
  • Daily, weekly or monthly timesheets
  • Track salary change
  • Track status and results in real-time

Lanteria HR – for recruiting and onboarding

An HR management system (HRMS), that covers the whole employee journey, from hire to retire and everything in between. It was designed for large and medium businesses, and at the moment it services over 250 companies in 40+ countries across the globe.

Lanteria HR is a modular HR system, so every company can build a perfect HR suite using a combination of its modules. Lanteria HR has recently released a Remote Work solution, following the 2020 trend. It also provides a mobile app that streamlines most employee tasks related to HR, such as uploading documents and requesting a day off. 

Lanteria HR is highly integrated with Microsoft solutions, including Office 365 and SharePoint, and suggests a wide range of integrations, such as Zapier, DocuSign, and LinkedIn Learning.

Company size: 50+ employees

Location: Seattle, WA

Key features:

  • Talent management
  • Time and Attendance tracking
  • Recruiting and ATS
  • Performance management
  • LMS

Optimum HR – for resources & project management

Optimum HR serves as a full-featured human resources software. Ths project management software was acquired by Kronos in 2019. It is available across Optimum HRIS’ on-premise and cloud-based deployment options. What is more, the program is part of a broader suite of apps with access to the shared database, and as such, it is integrated with neighboring Payroll and Time and Attendance products, which aim is to eliminate redundant data entry.

The other reason behind the creation of Optimum HR has been to facilitate the difficult and labor-intensive task of Human Resources – record-keeping, resources management, and compliant reporting. The software promises to keep employee information accurate, upfront and secure.

Key features:

  • Benefits management tools supported within payroll module
  • Automate screening, interviewing & hiring of new employees
  • Compensation management support within the payroll system module
  • ACA, EEO, COBRA and OSHA-compliant reporting options
  • Unlimited employee records database with no purging required
  • Track employee availability with vacation and leave logging
  • Secure data storage and management
  • Integrated time and attendance management tools
  • Expense reporting for projects
  • Notification support for events and time clock triggers
  • Payroll management provided via additional module add-on
  • SSE portal allows for personal profile updates
  • Self-service portal
  • Track employee attendance, project lifecycle, and hours with timesheet support

Skilo – talent and people management

If you are looking for a cloud-based talent and people management app, Skilo is just for you! The solution is dedicated to HR managers who work hard to engage employees within organizations, big or small. It is built on the Salesforce platform. Its aim is to encompass a series of integrated modules across Core HR features, goal-based performance appraisal, training, career development, onboarding, absence management and compensation.

Skilo supports one when it is necessary to set up employee profiles and plot potentially complex organizational structures, before setting measurable business, competency and development goals across a workforce. Besides, it helps engage staff in the appraisal process and collect feedback reviews, while managing training budgets and plans for developing existing employees and onboarding new hires.

It’s a robust project management app for HR.

Key features:

  • Employee profiles
  • Vacation request tracking
  • Compensation & benefits
  • Competency management
  • Employee lifecycle
  • Measurable business goals
  • New employee onboarding
  • Performance reviews
  • Employee lifecycle management
  • Job description management
  • Career development plans
  • Recruitment management
  • Manager dashboard
  • 360-degree feedback
  • Employee ratings & reviews
  • Succession planning
  • Staff training for new and old employees
  • Custom reports & KPIs
  • Organizational structuring
  • Team calendar view
  • Job application collection
  • Posting job offers

ADP Total Source – taxes & HR project management

ADP TotalSource PE (Professional Employer Organization) services are valuable to those who need a complete human resource management department within their business. This project management tool can help when you need the complete transparency of payroll and tax reports. This, in turn, enables you to focus on growing aspects of your enterprise.

Not only is it a great HR and payroll platform, but also a great project management system that enables you to monitor the performance of your people.

Key features:

  • Web based
  • Employee benefits administration – health benefits, retirement plants, etc.
  • Payroll services and tax support and administration
  • Managing labor costs and compliance
  • Workforce Management adds optimized scheduling, labor forecasting/budgeting, attendance policy, leave case management and more
  • Talent management
  • Online support
  • Employee assistance programs
  • Employee management
  • Integration with business software, time tracking, HR systems and ERPs
  • Administration responsibilities
  • HR Services: HelpDesk, online answers to commonly asked questions, forms and documents, personalized employee handbook, library of 300+ job titles and descriptions, Checkups to compare your practices to standard best practices
  • HR Outsourcing & PEO
  • Mobile friendly
  • Employee relations
  • Training and developing
  • Regulatory compliance

TimeCamp – for billing, managing payroll & attendance

TimeCamp is a robust time tracking software with extensive features that can be helpful in the work of human resources. Besides tracking work hours, it also tracks billable time and has a budgeting feature so you can manage all financial aspects of your business in one place. And with the attendance and leave module, human resources is easy and painless.

You will also find it helpful as a project manager as it helps to plan the workflow of a team and allocate resources, see what projects people are working on, who is available and most engaged.

Key features:

  • Automatic time tracking
  • Available for all platforms (Windows, MacOS, Linux), as a desktop application, web extension, and web tracker
  • Timesheets with approvals
  • Detailed reports on activities
  • Attendance module with multiple options of work style and leaves
  • Dividing projects into tasks
  • Real-time project tracking
  • Project budgeting
  • Project estimates
  • The new GPS tracking feature lets you monitor the accessibility of your staff and their location when they work on their project outside the office

Best project management software for small business

Asana (Web, iOS, Android)

In a cluttered world of modern project management software, Asana stands out as a profoundly effective tool that supports multiple project management styles, giving you full control over how you want to visualize and organize your work. 

Its interface is intuitive and well-designed, with an easy hierarchy of elements. On the far left is the navigation sidebar, where you can access the various projects, stats, message inbox, and your personal task list. The main area displays a list of tasks, their due dates, and who each task is assigned to. Each task can be assigned to multiple projects in case of overlap and can have an infinite number of subtasks.

Where Asana shines most is in its flexibility: there’s no right or wrong way to create your project, project sections, or tasks. The default view is the list format, which is clean and easy to scan for due dates and assignees. But you can also switch to a board, timeline, calendar, or dashboard layout. 

Asana allows you to create task and project templates, but its default setup is completely open-ended: the only required part of any task is a title. After that, you’re free to add a description, organizational tags, custom fields (available with paid plans), due dates, assignees, and more. Still, with all the possibilities for adding information to your tasks, Asana’s interface is relatively clean. This helps to keep the focus off the project management tool and on the work itself. 

For even more flexibility, use Asana’s Zapier integrations to connect Asana with your favorite apps, like Gmail and Slack. For inspiration, take a look at how other teams are integrating Asana into their workflows.

Asana Price: Free for up to 15 team members, 3 views, and basic features; from $10.99/user/month (billed annually) for the Premium plan that includes additional features like the admin console, advanced reporting, custom fields, Timeline view, and more.

If you don’t like the Asana interface, try Zoho Projects or Freedcamp, both of which offer flexible project formats.

Best small business project management software for the most generous free plan

Trello (Web, macOS, Windows, iOS, Android)

Trello is a simple, visual way to organize your projects with Kanban boards. And, unlike most project management software, Trello doesn’t have the same learning curve: your team will be able to quickly get up and running thanks to its intuitive, drag-and-drop interface. 

Start by creating a new board from scratch or choosing a template from hundreds of options across marketing, sales, design, team management, and more. Each Kanban board can be set up to mimic the standard Agile format: the backlog, in-progress, and completed lists. Or, you might get imaginative and use the boards as ideation or collaboration tools, where team ideas are compiled, then sorted and approved as needed. Cards (i.e., tasks) can include checklists, due dates, labels, attachments, images, comments, custom fields, and more. 

As you start completing tasks, simply drag the cards to the appropriate list. You can keep track of all comments and tasks that mention you—or that you’re watching—from the activity menu.   

Trello also offers one of the best free plans on the market, with unlimited users, tasks, and Power-Ups; 10 boards; and 250 command runs per month of Butler automation.

Trello is the epitome of Kanban simplicity and has gained a positive reputation for that reason. But therein also lies its greatest weakness: if you have complex tasks with multiple dependencies, for example, Trello’s features fall short. (Yes, there are workarounds, but they’re not built in and can be complicated to configure.) 

To help augment Trello’s project management for small business, use Trello’s Zapier integrations to connect Trello with your favorite apps, like Google Calendar and Slack, so no tasks fall through the cracks. Here’s some inspiration for how to integrate Trello with your other tools.

Trello Price: The free plan includes unlimited users, 10 boards, unlimited Power-Ups, and 250 Butler command runs per month; upgrade for $5/user/month (billed annually) to the Standard plan, which includes unlimited boards, custom fields, advanced checklists, and 1,000 command runs per month.

If you love Kanban lists but find Trello a little too simple, check out MeisterTask, which offers valuable features for multi-person projects (like task dependencies). 

Best project management software for managing client projects

Paymo (Web, macOS, Windows, Linux, iOS, Android)

If you need a project management system to manage projects, invoices, and billing across multiple clients, Paymo is a great option.

With its billing-centric format, projects are set up per client, and you can decide whether the project is billable based on hourly rates or a flat fee (or not at all). Since a timer is built into the interface, you can track the time spent on each task and project, and Paymo will automatically create the invoice based on that information.

Each project houses its associated tasks and subtasks, with five options for how to view work: list, table, Kanban board, Gantt chart, or calendar. You can also use Paymo’s filter to sort all of your tasks for every client and project by status, due dates, priorities, and more. Within each project, you can view timesheets, communicate with teammates, and save all related files for the project. 

If the majority of your projects are services for clients that require billing and invoicing, Paymo stands out as an affordable but robust enough option to handle task lists for multiple team members. 

You can also use Paymo’s Zapier integrations to connect it with other tools, like your accounting or calendar apps.

The free plan includes 10 users, unlimited projects and clients, 100 tasks, and up to three invoices; upgrade for $9.95/user/month for the Small Office plan that includes unlimited invoices, tasks, project templates, and users, plus 50GB of storage.

If you’re looking for a Paymo alternative, try ActiveCollab. I ultimately felt that Paymo better fulfilled the promise of holistic client management, but ActiveCollab is a capable alternative with tons of view options and features for time tracking and expenses tied to each individual project.

Best project management software for managing projects via email

Wrike (Web, macOS, Windows, iOS, Android)

No matter how powerful your project management app is, you’ll inevitably continue to manage some aspect of your projects via email. Wrike makes this super simple with a built-in email integration that allows you to connect your inbox activity to Wrike. 

This email integration is different from the Gmail or Outlook integrations in the app directory. Instead, this native email integration is set up within your profile, and all you need to do is add and confirm one or more “from” email addresses. Any message addressed to [email protected] and sent from one of those emails will automatically populate in Wrike.

You can create a new Wrike task, assign a task, add attachments, schedule a task, update the task status, designate task priority, add a comment, or add a task to a subfolder or several folders—all via email.   

While you can accomplish a lot without ever leaving your inbox, you’ll eventually log in to Wrike and manage projects from there. At first glance, the layout of Wrike projects is similar to Asana. But where Asana’s flexibility comes from an open-ended structure, Wrike offers a more structured flexibility, enabling you to customize (and standardize) what information is a required part of each task. 

For example, you can add multiple custom fields to each task (e.g., numerical priority level, currency, percentage, etc.). Once each task is set up, it appears in a multi-column list view, where each column represents a category of information in the tasks. For a development project, you might care more about priority levels and progress percentage, making the corresponding columns more prominent than others; for marketing, due dates might be most important. In either case, your team members will always know what information is required with every task assigned to them. 

Want to do even more with Wrike? Wrike’s Zapier integrations let you automate your work and connect with thousands of other apps like Google Sheets and Evernote.

Free plan includes unlimited tasks and users; upgrade for $9.80/user/month (billed annually) to the Professional plan that includes Gantt charts and shareable dashboards for up to 200 users.

Best simple project management software

Nifty (Web, macOS, Windows, iOS, Android)

If you’re looking for a simple project management app that’s far from basic, give Nifty a try. To be clear, the software doesn’t skimp on features—it comes with plenty of customizable views, user permissions and controls, and even time tracking. But the defining characteristic of Nifty’s project management is that it just works.

A number of project templates across several departments and use cases means you can get up and running in no time at all. (Or you can import projects and tasks from your existing project management tool.) The streamlined project dashboard is among the most useful I saw, giving everyone a high-level view of the project outline, members, and recent activity. Click on Roadmap (to the right of the Dashboard tab) to get more details on project milestones, scheduling, and percent completion.

Kanban, list, calendar, swimlane, timeline, and roadmap views are clean and useful—you can set the default view for each project in settings and toggle between them in the top-right corner of the Task tab.

Another thing I love about Nifty is the communication and collaboration features, which made it easy to keep all conversations about a project or task together. Instead of switching to Slack or email, team members can comment on individual tasks and talk about the project as a whole in Discussions.

Nifty offers a handful of native integrations, and it also connects to Zapier—which means you can unlock powerful automations to, for example, automatically pull your emails into Nifty Discussions or create tasks based on form submissions.

Nifty Price: Free for unlimited users and 2 active projects; upgrade for $39/month (paid annually) to the Starter plan for up to 10 team members, unlimited guests and clients, and 40 projects, plus more advanced features like custom fields and time tracking.

Best employee time tracking software

1. Clockify

Clockify is one of the most popular free time tracking apps. This tool includes a timer, labels, timesheet functions, reporting capabilities, as well as a sleek dashboard and calendar interface. The software enables users to track time across projects, invite coworkers and measure team progress, and mark entries as billable or not. Clockify offers integrations to track time across apps like Trello, Monday, and Asana. The basic version of Clockify is free, while paid versions include bonus features such as audits and alerts.

2. Quickbooks

Formerly known as TSheets, this is one of the more widely used employee time tracking apps. QuickBooks created the program and offers the service for a base price and monthly fee, with a free thirty-day trial available. The platform has two tiers, premium and elite, the latter of which includes features such as geofencing, comparisons between estimates and reports, and progress tracking. Notable features include scheduling abilities, a time clock kiosk with facial recognition, and scheduling. A QuickBooks integration streamlines invoicing and accounting processes.

3. Toggl Track

Toggl creates HR software that simplifies time tracking procedures, project management and hiring processes. Toggl Track is a simple tool with both free and paid plans. The free version of Toggl includes features such as time-tracking and timelines, a pomodoro timer, and hundreds of app integrations.The paid versions unlock features such as templates, audits, billable rates, estimating tools, and dashboards. Toggl Track’s autotracker and background tracker capabilities monitor minutes spent on programs and websites and make time logging suggestions.

4. My Hours

My Hours is one of the best free time tracking software for freelancers and employers. The software incorporates freelance-friendly features such as the ability to set and adjust billable rates, a dashboard that displays total and billable hours, costs, and customizable reports. You can also add comments to clarify discrepancies with team members. Emailable reports and invoicing options make client communications seamless.

5. TimeCamp

TimeCamp is a time tracking tool that offers standard basics: time and productivity tracking, attendance records, task scheduling billables and invoicing, reporting, collaboration capabilities, and app integration. What the program lacks in frills it makes up for in functionality and ease of use. TimeCamp has a straightforward, sleek, minimalist interface that satisfies rudimentary time tracking needs. The program comes in four affordable tiers ranging from a free personal version to an enterprise option.

6. ClickUp

ClickUp is a project management tool used by teams worldwide. The app includes tools to manage time, projects and people. For the time tracking functions, you can select start and stop times, set estimates, add notes, and view reports. ClickUp also has a global timer and time tracking widgets that you can build into your dashboard.

7. Harvest

Harvest is a virtual time tracking tool that provides accurate records alongside valuable business insights. The program tracks individual and team hours, costs and expenses, and project progress. The resulting reports and monitoring tools can help keep operations on track. Software integrations enable managers to incorporate the program into existing systems, including analytics, CRM’s, and project management tools. Harvest’s time tracking tool complements its forecasting software that allocates team members to tasks and projects. The software comes in free and paid versions, with a free 30 day trial available.

Harvest’s central mission is to allocate employee time wisely and ensure that remote workers do not overwork. This mission can help optimize productivity and boost employee morale.

8. HourStack

HourStack has personal and team plans. Since the layout mirrors a traditional calendar, with blocks of time designated for entries, this program is an ideal fit for fans of paper planners and visual learners. Drag and drop features let users plan and reschedule with ease. Hourstack offers scheduling, timing, and reporting for individuals and teams, along with the ability to set permissions for group members. Monthly pricing starts at around $9 per user for the most basic option.

9. EverHour

EverHour is a project-management tool that boasts features such as billing and invoicing, scheduling and task management, monitoring and reporting, and easy integration with hundreds of apps. EverHour’s layout makes it easy to visualize teammates’ time and workflows, spot gaps or overlaps, manage occurrences like absences and time off, and avoid worker burnout. Key tools include an invoice generator, weekly timesheet template, time card calculator, budgeting and expense trackers, and a visual planning dashboard. EverHour removes the mystery from productivity by providing data and visuals that help managers assess team input, predict revenue and project completion, and plan endeavors more efficiently.

10. RescueTime

RescueTime is a time tracking tool that prioritizes focus, employee engagement, motivation, and productivity. RescueTime also offers courses and online productivity challenges that help workers learn skills needed to maintain productive habits and stay on task. The program emphasizes distraction blocking and optimized workflows, which are ideal traits for a remote work environment.

11. Hubstaff

Hubstaff is a productivity monitoring tool designed to improve team and overall business efficiency. Highlights include productivity measurement, online timesheets and payroll software, optional employee monitoring features, reporting and budgeting capabilities, and scheduling. Hubstaff streamlines administrative processes associated with scheduling. For example, you can use the tool for tracking attendance, soliciting updates, and sticking to deadlines. The software integrates with programs such as Asana, Jira, Trello, Quickbooks, and Github, as well as Hubstaff’s project management software.

12. Time Doctor

Time Doctor is online software that tracks attendance, breaks, and payable hours. The tool can also monitor web usage, take automatic screenshots, and send gentle reminders when workers stray to non-work websites or spend time on non-work tasks. The program offers integrations with all major project management platforms, as well as automatic billing and payroll processing features. One notable offering is the ability to add clients to Time Doctor at no charge so that customers and collaborators can stay updated and in the loop on project progress.


A good project management software can help you manage your projects successfully. By choosing the right project management software for your goals and task, you can get the most out of your projects. Furthermore, using project management software to improve efficiency and reduce stress can make working on a project much easier. Overall, Project Management Software is an important tool in any business. Get started today and see how it can help you streamline your work!

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